2024-04-30-accounts - The Hive Silsden CIO

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The Hive Silsden CIO

Charity number 1182526

Annual Report and Financial Statements

for the year ended 30 April 2024

The Hive Silsden CIO

Annual Report and Financial Statements for the year ended 30 April 2024

Contents	Page
Trustees' report	2 to 4
Examiner's report	5
Statement of financial activities	6
Balance sheet	7
Notes to the accounts	8 to 13

Prepared by West Yorkshire Community Accountancy Service CIO

The Hive Silsden CIO

Trustees' report for the year ended 30 April 2024

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Janet Russell Chair Peter Marshall Treasurer Peter Britton Treasurer Stephanie Calvert-Smith Rachel Miller Andrew Robertson Mark Wogden Mark Whitrod

Appointed 10 January 2025 Resigned 21 February 2025 Appointed 27 June 2023 Resigned 17 June 2024 Resigned 21 February 2025

Resigned 31 October 2023 Appointed 17 May 2023 Appointed 15 January 2024 Resigned 18 November 2024 Appointed 28 March 2024

Janet Jones

Charity number

1182526

Registered in England and Wales

Registered and principal address

Bankers

The Hive Co-operative Bank plc 53-55 Elliott Street Skelmersdale Silsden WN8 6WT Keighley BD20 0DE

Independent examiner

Rhys North ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 19 March 2019 and is governed by a constitution.

Method of recruitment and appointment of trustees

The charity is a foundation and therefore the members of the charity are its trustees. Trustees may be appointed at any time, however a trustee who has served for three consecutive terms (of three years) may not be reappointed for a fourth consecutive term but may be reappointed after an interval of at least one year.

The Hive Silsden CIO

Trustees' report (continued) for the year ended 30 April 2024

Objectives and activities

The charity's objects

To further or benefit the residents of Silsden, West Yorkshire and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.

In furtherance of these objects but not otherwise, the trustees shall have power: to establish or secure the establishment of a community resource centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a facility for activities promoted by the charity in furtherance of the above objects.

The charity's main activities

Running of a community centre, ensuring we have a venue for use by the community of Silsden and surrounding areas. We provide a venue to hire and provide additional events and activities for the community.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.

Achievements and performance

As we moved into 2024 the run of Covid had still not disappeared, and the cost of living was still hurting a lot of families. We were keeping a wary eye on the costs of utilities for the building, whilst continuing to help our community through difficult times.

Our Preschool was growing, making sure that more people whose families were still very young could go out to work. Bradford's midwives and health visitors continued to run services from our healthcare room, and we took on an apprentice employee early in 2024 to assist with the Administration.

During the financial year 2023-2024 Peter Britton joined us as our new Treasurer, and Mark Wogden, who took a special interest in the building and its insulation and energy, and Mark Whitrod, who offered much needed help with bid writing both joined the Board. Trustee Rachel Miller continued her valuable work on our policies, and with Stephanie Calvert-Smith on employee terms and conditions and pay scales, amongst other tasks. Sadly, due to a change in work commitments, Andrew Robertson had to step down.

In partnership with Bradford Youth Services, we were able to reinstate some provision for young people, with twice weekly evening youth clubs for young people in two different age groups, providing leisure activities both in our activity room and outside in the Multi Use Games Area (MUGA). We also introduced a monthly Saturday morning youth group for 8–12-year-olds, which we hope to increase in the coming year.

With Bradford Metropolitan District Council (BMDC) giving permission to use the field reaching down to the canal, we planned more activities which could include team games, a woodland walk, gardening, and forest school activities.

Our Centre Manager, Jill Cook, was taken on as an Anchor worker for our local Community Partnerships group, concentrating on health outcomes. We also became the ‘host’ organisation for another Community Partnership worker. This was a huge step forward in terms of financial stability.

Due to the continued and dedicated hard work of the management team and Preschool workers, the Preschool established itself within the community, and numbers rose to the point where we needed to, and did invest in an extra member of staff to care for more children. We were delighted to note that in February 2024 the Preschool received an Ofsted rating of “Good”.

The Hive Silsden CIO

Trustees' report (continued) for the year ended 30 April 2024

Achievements and performance continued

Our continued service to the community certainly depends on the success of our plans for financial sustainability. We continued to work on our community asset transfer application. The management team and Trustees worked together to produce a Business Plan not only for the building, car park, and MUGA, but also the field between the MUGA and the canal, which was submitted to BMDC in March 2024. The Business Plan explains what our plans for use of the field will look like, and how it will contribute to the income of the charity, and its charitable aims.

The Trustees took the charity forward and a lot was achieved during the year. We do acknowledge the negative value of the unrestricted reserves at year end. Unrestricted grant income of £30,000 was received in May 2024 which brought the unrestricted reserves back into surplus. Actions are being taken now to ensure an annual surplus in unrestricted funds can be achieved to build reserves and to enable the charity to move towards a better level of financial security.

Financial review

The net income for the year was £12,471, including net expenditure of £22,078 on unrestricted funds and net income of £34,549 on restricted funds, after transfers.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were negative £13,767.

In the year ending 30 April 2024 the CIO has been able to secure additional income with pre-school fees having grown by 25%. However, much of the grant income was restricted and/or was received late in the financial year, meaning the income could not be utilised towards the CIO's core costs. This has resulted in the unrestricted funds ending with a negative balance at the year end.

Since the year end additional unrestricted grant income has been secured which has enabled the CIO to restore its reserves and our financial plans show these reserves being maintained at a positive level. For this reason we are satisfied that we can treat the CIO as a going concern.

We are working towards adopting a formal reserves policy. The immediate goal is to ensure that our financial plans are monitored so that our unrestricted funds remain positive and that we are operating with an ongoing surplus.

We aim to adopt a formal reserves policy before our next financial year end.

Approved by the board of trustees on 26/02/2025

Janet Russell (Trustee)

The Hive Silsden CIO

Independent examiner's report to the trustees of The Hive Silsden CIO

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 April 2024, which are set out on pages 6 to 13.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement - matter of concern identified

I have completed my examination. I have identified a matter of concern in my report in relation to the CIO's negative unrestricted funds position at 30 April 2024.

The trustees annual report on page 4 of the accounts recognises: the negative unrestricted funds position of £13,767 at 30 April 2024; that the receipt of £30,000 in May 2024 will allow unrestricted funds to become positive; and that plans are in place to ensure unrestricted funds remain positive throughout 2025. I am satisfied that the trustees are aware of the CIO's financial position and have plans to address this that, if successful, will allow unrestricted funds to remain positive thereby also protecting any restricted funds held by the CIO.

Independent examiner's statement

I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.

Rhys North ACA

26/02/2025

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

The Hive Silsden CIO

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 30 April 2024

Notes 2024 Unrestricted funds £ Income from: Grants and donations (2) 23,351 General hire 20,065 Activities and events income 19,047 Pre-school income 43,544 Fundraising 1,526 Other income 8,640 Total income 116,173 Expenditure on: Salaries and NI (3) 96,579 Staff training 640 Events and activities 6,611 Freelance and casual workers 2,591 Volunteer expenses 399 Marketing and publicity 1,045 Rates 319 Utilities 4,096 Insurance 1,653 Phone and broadband 1,257 Licences 1,405 Repairs and maintenance 7,895 Cleaning and waste 1,726 Health and safety 3,231 Equipment 430 Printing, postage and stationery 1,216 Software and IT 1,286 Other administrative costs 379 Food and refreshments 1,430 Memberships and subscriptions 2,057 Independent examination 1,620 Professional services 1,752 Banking charges 1,385 Depreciation 1,062 Total expenditure 142,064 Net income / (expenditure) (25,891) Transfers between funds 3,813 Net movement in funds (22,078) Fund balances brought forward 5,599 Fund balances carried forward (4) (16,479)	2024 Restricted funds £ 57,172 - - - - - 57,172 14,032 550 887 - - - - 2,738 - - - - - - 251 352 - - - - - - - - 18,810 38,362 (3,813) 34,549 8,214 42,763	2024 Total funds £ 80,523 20,065 19,047 43,544 1,526 8,640 173,345 110,611 1,190 7,498 2,591 399 1,045 319 6,834 1,653 1,257 1,405 7,895 1,726 3,231 681 1,568 1,286 379 1,430 2,057 1,620 1,752 1,385 1,062 160,874 12,471 - 12,471 13,813 26,284	2023 Total funds £ 48,897 24,211 15,011 34,884 - - 123,003 82,397 1,263 6,534 - 30 2,734 684 5,568 1,982 1,203 1,392 4,602 2,788 1,792 161 966 575 185 874 1,561 1,200 - 692 344 119,527 3,476 - 3,476 10,337 13,813

All incoming resources and resources expended derive from continuing activities.

The Hive Silsden CIO

Balance sheet

as at 30 April 2024 2024 Unrestricted £ Fixed assets Tangible assets (5) 2,994 Total fixed assets 2,994 Current assets Debtors and prepayments (6) 2,690 Cash at bank and in hand (7) (7,829) Total current assets (5,139) Current liabilities: amounts falling due within one year Creditors and accruals (8) 8,628 Total current liabilities 8,628 Net current assets / (liabilities) (13,767) Total assets less current liabilities (10,773) Creditors: amounts falling due after one year 5,706 Net assets (16,479) Funds Unrestricted funds (16,479) Restricted funds - Total funds (16,479)	2024 Restricted £ - - 16,747 26,016 42,763 - - 42,763 42,763 - 42,763 - 42,763 42,763	2024 Total £ 2,994 2,994 19,437 18,187 37,624 8,628 8,628 28,996 31,990 5,706 26,284 (16,479) 42,763 26,284	2023 Total £ 764 764 3,185 22,060 25,245 12,196 12,196 13,049 13,813 - 13,813 5,599 8,214 13,813

The financial statements were approved by the board of trustees on 26/02/2025

Janet Russell (Trustee)

Notes to the accounts

The Hive Silsden CIO

for the year ended 30 April 2024

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Project and office equipment: over 4 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

The Hive Silsden CIO

Notes to the accounts continued

for the year ended 30 April 2024

2 Grants and donations Bradford Metropolitan District Council (BMDC) Leeds Community Foundation (LCF) NHS Integrated Care Board Silsden Aid in Sickness Silsden Town Council Sovereign Healthcare The Albert Hunt Trust VCS Alliance Wharfedale and Silsden Community Partnership Asda Foundation Tesco/Groundwork UK The Craven Trust Other donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions	2024 Unrestricted funds £ - - - - 15,000 - 2,000 - - - - - 6,351 23,351	2024 Restricted funds £ 4,726 10,000 16,547 2,474 - 5,000 - 2,735 15,000 - - - 690 57,172	2024 Total funds £ 4,726 10,000 16,547 2,474 15,000 5,000 2,000 2,735 15,000 - - - 7,041 80,523 2024 £ 107,956 6,425 (5,534) 1,764 110,611	2023 Total funds £ 4,250 - - 30,000 - - 3,000 - 1,500 1,000 1,394 7,753 48,897 2023 £ 81,132 4,465 (4,465) 1,265 82,397

The average number of employees during the year was 7.7, being an average of 4.9 full time equivalent (2023: 7.7, 4.2 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme	2024	2023
	£	£
Costs of the scheme to the charity for the year	1,764	1,265
Amount of any contributions outstanding at the year end	188	218

The Hive Silsden CIO

Notes to the accounts continued

for the year ended 30 April 2024

4 Restricted funds VCS Alliance - ABCD Fund 2023 VCS Alliance - ABCD Fund 2024 Asda Foundation BMDC Coronation Fund BMDC Sports Equipment BMDC Community Gardening LCF Give Bradford Playspace Association Silsden Sickness in Aid Sovereign Healthcare Wharfedale & Silsden CP Donations for fireworks event NHS Integrated Care Board BMDC Warm Spaces	Balance b/f £ 3,000 - 361 - 753 - - 4,100 - - - - - - 8,214	Incoming £ - 2,735 - 200 - 1,988 10,000 - 2,474 5,000 15,000 490 16,547 2,738 57,172	Outgoing £ 3,000 250 361 200 - - 2,430 45 - - 3,010 490 6,286 2,738 18,810	Transfers £ - - - - - - - - (2,324) - (500) - (989) - (3,813)	Balance c/f £ - 2,485 - - 753 1,988 7,570 4,055 150 5,000 11,490 - 9,272 - 42,763

Fund name

VCS Alliance - ABCD Fund 2023

VCS Alliance - ABCD Fund 2024 Asda Foundation BMDC Coronation Fund BMDC Sports Equipment BMDC Community Gardening LCF Give Bradford

Playspace Association Silsden Sickness in Aid

Sovereign Healthcare Wharfedale & Silsden CP

Donations for fireworks event NHS Integrated Care Board

BMDC Warm Spaces

Purpose of restriction

Towards improving children's mental health and supporting disadvantaged children.

To fund a youth project.

To purchase items to improve the Youth Club. Towards Coronation celebration activities.

Funding towards sports equipment.

To build the first seating pod for the sensory garden.

To cover the cost of an apprentice salary for 1 year and towards the centre managers salary.

To support work with disadvantaged young people.

To purchase a new metal shed to house the pre-loved uniform shop. The transfer is for the capitalised value of the shed.

To enable purchase of sensory equipment and new furniture.

Towards salary for Wharfedale & Silsden Community Partnership Coordinator. The transfer is for a contribution towards overhead costs. Towards the cost of family fireworks event.

For costs associated with the Prenatal project. The transfer is for a contribution towards overhead costs.

To provide a warm and welcoming space for anyone to attend offering refreshments, wifi and warmth.

The Hive Silsden CIO

Notes to the accounts continued

for the year ended 30 April 2024

5 6 7 8	Tangible assets Cost At 1 May 2023 Additions At 30 April 2024 Depreciation At 1 May 2023 Charge for year At 30 April 2024 Net book value At 30 April 2024 At 30 April 2023 Debtors and prepayments Debtors Prepayments Cash at bank and in hand Cash at bank Cash in hand Creditors and accruals Creditors Accruals Income received in advance Taxation and social security Other creditors	£ 1,616 3,292 4,908 852 1,062 1,914 2,994 764 2024 £ 17,107 2,330 19,437 2024 £ 18,117 70 18,187 2024 £ 5,245 1,620 - 1,323 440 8,628 Equipment	Total £ 1,616 3,292 4,908 852 1,062 1,914 2,994 764 2023 £ 2,653 532 3,185 2023 £ 21,369 691 22,060 2023 £ 8,235 1,328 941 1,474 218 12,196

The Hive Silsden CIO

Notes to the accounts continued

for the year ended 30 April 2024

9 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £21,052 (previous year: £19,032).

The Hive Silsden CIO

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 30 April 2024

2024 2023 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 23,351 36,753 General hire 20,065 24,211 Activities and events income 19,047 15,011 Pre-school income 43,544 34,884 Fundraising 1,526 - Other income 8,640 - Total income 116,173 110,859 Expenditure Salaries and NI 96,579 82,397 Staff training 640 1,263 Events and activities 6,611 4,916 Freelance and casual workers 2,591 - Volunteer expenses 399 30 Marketing and publicity 1,045 734 Rates 319 684 Utilities 4,096 2,568 Insurance 1,653 1,982 Phone and broadband 1,257 1,203 Licences 1,405 1,392 Repairs and maintenance 7,895 1,724 Cleaning and waste 1,726 2,788 Health and safety 3,231 1,558 Equipment 430 161 Printing, postage and stationery 1,216 966 Software and IT 1,286 575 Other administrative costs 379 185 Food and refreshments 1,430 874 Memberships and subscriptions 2,057 1,561 Independent examination 1,620 1,200 Professional services 1,752 - Banking charges 1,385 692 Depreciation 1,062 344 Total expenditure 142,064 109,797 Net income / (expenditure) (25,891) 1,062 Transfers between funds 3,813 - Net movement in funds (22,078) 1,062 Fund balances brought forward 5,599 4,537 Fund balances carried forward (16,479) 5,599	2024 Restricted funds £ 57,172 - - - - - 57,172 14,032 550 887 - - - - 2,738 - - - - - - 251 352 - - - - - - - - 18,810 38,362 (3,813) 34,549 8,214 42,763	2023 Restricted funds £ 12,144 - - - - - 12,144 - - 1,618 - - 2,000 - 3,000 - - - 2,878 - 234 - - - - - - - - - - 9,730 2,414 - 2,414 5,800 8,214	2024 Total funds £ 80,523 20,065 19,047 43,544 1,526 8,640 173,345 110,611 1,190 7,498 2,591 399 1,045 319 6,834 1,653 1,257 1,405 7,895 1,726 3,231 681 1,568 1,286 379 1,430 2,057 1,620 1,752 1,385 1,062 160,874 12,471 - 12,471 13,813 26,284	2023 Total funds £ 48,897 24,211 15,011 34,884 - - 123,003 82,397 1,263 6,534 - 30 2,734 684 5,568 1,982 1,203 1,392 4,602 2,788 1,792 161 966 575 185 874 1,561 1,200 - 692 344 119,527 3,476 - 3,476 10,337 13,813