The Hive Silsden CIO
Charity number 1182526
Annual Report and Financial Statements
for the year ended 30 April 2021
The Hive Silsden CIO
Annual Report and Financial Statements for the year ended 30 April 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the accounts | 7 to 12 |
Prepared by West Yorkshire Community Accounting Service
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The Hive Silsden CIO
Trustees' report for the year ended 30 April 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Janet Russell Chair Helen Aked Treasurer Keith Moran Piers Lane Appointed October 2020 Jana Young Andrew Robertson Charity number 1182526 Registered in England and Wales Registered and principal address Bankers The Hive Co-operative Bank plc 53-55 Elliott Street Skelmersdale Silsden WN8 6WT Keighley BD20 0DE
Independent examiner
Simon Bostrom FCIE West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) formed on 19 Mar 2019 and is governed by a constitution.
Method of recruitment and appointment of trustees
The charity is a foundation and therefore the members of the charity are its trustees. Trustees may be appointed at any time, however a trustee who has served for three consecutive terms (of three years) may not be reappointed for a fourth consecutive term but may be reappointed after an interval of at least one year.
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The Hive Silsden CIO
Trustees' report (continued) for the year ended 30 April 2021
Objectives and activities
The charity's objects
To further or benefit the residents of Silsden, West Yorkshire and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have power: to establish or secure the establishment of a community resource centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a facility for activities promoted by the charity in furtherance of the above objects.
The charity's main activities
Running of a community centre, ensuring we have a venue for use by the community of Silsden and surrounding areas. We provide a venue to hire and provide additional events and activities for the community.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
Achievements and performance
This has been a challenging year for The Hive as it has for many organisations due to the Covid 19 pandemic. The centre has been closed for much of the year due to national lockdowns and has operated under the highest restrictions for non lockdown periods due to its location in a Tier 3 area.
There has been pent up demand for our services though so when restrictions permitted we opened for a number of our regular groups including Weight Watchers, Patchwork Group, Silsden Singers, baby and toddler groups and kids summer holiday activities.
We have relied on grants from Bradford Council, the CAF Resilience Fund and government support via the Coronavirus Job Retention Scheme together with a number of smaller grants to maintain our cash flow during the year although our income statement shows a deficit of over £9k despite that support.
Financial review
The net expenditure for the year was £8,457, including net income of £9,813 on unrestricted funds and net expenditure of £18,270 on restricted funds.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £20,625.
We have not yet adopted a formal reserves policy. This is part of our business improvement plan for this year.
Signed on behalf of the board of trustees on 17/11/2021
Janet Russell (Trustee)
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The Hive Silsden CIO
Independent examiner's report to the trustees of The Hive Silsden CIO
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 April 2021, which are set out on pages 5 to 12.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
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3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
16/12/2021
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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The Hive Silsden CIO
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 30 April 2021
| Notes 2021 Unrestricted funds £ Income from: Grants and donations (2) 20,906 General hire 10,345 Events income 1,354 Other fees and charges - Total income 32,605 Expenditure on: Salaries and NI (3) 15,251 Staff training - Events and activities - Volunteer expenses - Marketing and publicity - Rates - Utilities - Insurance - Phone and broadband - Licences - Repairs and maintenance 4,750 Cleaning and waste 2,154 Health and safety 387 Equipment 1,000 Printing, postage and stationery - Software and IT - Other administrative costs - Food and refreshments - Memberships and subscriptions - Independent examination - Depreciation 250 Total expenditure 23,792 Net income / (expenditure) 8,813 Transfers between funds (4) 1,000 Net movement in funds 9,813 Fund balances brought forward 11,562 Fund balances carried forward (4) 21,375 |
2021 Restricted funds £ 61,132 - - - 61,132 42,043 268 1,168 20 770 1,002 12,303 2,415 958 1,263 6,080 - 417 129 625 940 6,411 203 667 720 - 78,402 (17,270) (1,000) (18,270) 19,470 1,200 |
2021 Total funds £ 82,038 10,345 1,354 - 93,737 57,294 268 1,168 20 770 1,002 12,303 2,415 958 1,263 10,830 2,154 804 1,129 625 940 6,411 203 667 720 250 102,194 (8,457) - (8,457) 31,032 22,575 |
2020 Total funds £ 46,743 27,189 1,447 4,846 80,225 29,644 524 3,400 116 537 1,790 6,078 2,318 1,001 710 3,654 2,866 1,320 1,289 545 478 1,165 429 586 720 - 59,170 21,055 - 21,055 9,977 31,032 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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The Hive Silsden CIO
Balance sheet
| as at 30 April 2021 2021 Unrestricted £ Fixed assets Tangible assets (5) 750 Total fixed assets 750 Current assets Debtors and prepayments (6) 7,382 Cash at bank and in hand (7) 21,632 Total current assets 29,014 Current liabilities: amounts falling due within one year Creditors and accruals (8) 8,389 Total current liabilities 8,389 Net current assets / (liabilities) 20,625 Net assets 21,375 Funds Unrestricted funds 21,375 Restricted funds - Total funds 21,375 |
2021 Restricted £ - - 1,082 118 1,200 - - 1,200 1,200 - 1,200 1,200 |
2021 Total £ 750 750 8,464 21,750 30,214 8,389 8,389 21,825 22,575 21,375 1,200 22,575 |
2020 Total £ - - 7,868 24,671 32,539 1,507 1,507 31,032 31,032 11,562 19,470 31,032 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 17/11/2021
Janet Russell (Trustee)
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The Hive Silsden CIO
Notes to the accounts
for the year ended 30 April 2021
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives.
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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The Hive Silsden CIO
Notes to the accounts continued
for the year ended 30 April 2021
| 2 Grants and donations Charities Aid Foundation (CAF) City of Bradford Met. Dist. Council (CBMDC) Co-op Community fund HMRC Job Retention Scheme grant (JRS) Leeds Community Foundation National Lottery Community Fund (NLCF) Silsden Aid in Sickness Warburtons Woodward Trust ABCD funding Asda Groundwork UK Keighley Community Chest Neighbourly Silsden Town Council Yorkshire Building Society Other grants and donations 3 Staff costs and numbers Gross salaries Social security costs Pensions |
2021 Unrestricted funds £ - 17,431 - - - - - 400 - - - - - - - - 3,075 20,906 |
2021 Restricted funds £ 11,000 2,999 2,337 18,676 10,000 9,900 5,000 - 1,000 - - - - - 220 61,132 |
2021 Total funds £ 11,000 20,430 2,337 18,676 10,000 9,900 5,000 400 1,000 - - - - - - 3,295 82,038 2021 £ 56,944 - 350 57,294 |
2020 Total funds £ - 12,500 1,196 823 - - - 250 - 480 350 10,185 500 400 15,500 1,884 2,675 46,743 2020 £ 29,529 - 115 29,644 |
|---|---|---|---|---|
The average number employees during the year was 5.9, being an average of 2.3 full time equivalent (2020: 4, 1.3 FTE). There were no employees with emoluments above £60,000.
| Defined contribution pension scheme | 2021 | 2020 |
|---|---|---|
| £ | £ | |
| Costs of the scheme to the charity for the year | 350 | 115 |
| Amount of any contributions outstanding at the year end | 143 | 19 |
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The Hive Silsden CIO
Notes to the accounts continued
for the year ended 30 April 2021
| 4 Restricted funds ABCD soft play Groundwork UK Co-op Community Fund CBMDC Community Fund Yorkshire Building Society Silsden Town Council core HMRC JRS CAF Resilience NLCF Silsden Aid in Sickness Leeds Community Foundation Woodward Trust CBMDC small grants Silsden Christmas donations |
Balance b/f £ 64 9,960 1,196 1,260 1,558 5,432 - - - - - - - - 19,470 |
Incoming £ - - 2,337 2,500 - - 18,676 11,000 9,900 5,000 10,000 1,000 499 220 61,132 |
Outgoing £ 64 8,760 3,533 3,760 1,558 5,432 18,676 11,000 9,400 5,000 9,500 1,000 499 220 78,402 |
Transfers £ - - - - - - - - (500) - (500) - - - (1,000) |
Balance c/f £ - 1,200 - - - - - - - - - - - - 1,200 |
|---|---|---|---|---|---|
Fund name Purpose of restriction
ABCD soft play Groundwork UK Co-op Community Fund
CBMDC Community Fund Yorkshire Building Society Silsden Town Council core HMRC JRS CAF Resilience
NLCF
Silsden Aid in Sickness Leeds Community Foundation
Woodward Trust CBMDC small grants Silsden Christmas donations
Towards the purchase of soft play equipment Towards the Pre-school start-up and business development Originally towards the resurfacing of the MUGA, however, due to COVID it was suggested we could use it for core costs
Community Buildings funding towards the costs of operating the property Towards running costs
Towards the charity's running costs
Job Retention Scheme funding to cover furloughed staff salaries Towards salaries for 1 employee not on furlough along with additional costs for working at home and running costs.
To support the role of a Resilience Co-ordinator to enable us to adapt to an alternative way of offering services (the transfer relates to the purchase of equipment for the general purpose of the charity).
Towards replacement of the shutters
To support the role of a Resilience Co-ordinator to enable us to adapt to an alternative way of offering services (the transfer relates to the purchase of equipment for the general purpose of the charity).
Towards playscheme activities Towards equipment costs Donations towards Christmas activities
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The Hive Silsden CIO
Notes to the accounts continued
for the year ended 30 April 2021
| 5 6 7 **8 ** |
Tangible assets Cost At 1 May 2020 Additions At 30 April 2021 Depreciation At 1 May 2020 Charge for year At 30 April 2021 Net book value At 30 April 2021 At 30 April 2020 Debtors and prepayments Debtors Prepayments Cash at bank and in hand Cash at bank Cash in hand Creditors and accruals Creditors Accruals |
£ - 1,000 1,000 - 250 250 750 - 2021 £ 7,393 1,071 8,464 2021 £ 21,375 375 21,750 2021 £ 6,725 1,664 8,389 Office equipment |
Total £ - 1,000 1,000 - 250 250 750 - 2020 £ 7,576 292 7,868 2020 £ 24,621 50 24,671 2020 £ 787 720 1,507 |
|---|---|---|---|
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The Hive Silsden CIO
Notes to the accounts continued
for the year ended 30 April 2021
9 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Remuneration and benefits received by key management personnel
The key management personnel of the charity include the trustees and Centre Manager. The total employee benefits received by the Centre Manager were £15,253 (2020: £10,400).
No trustee received any remuneration or benefit in this capacity during this or the previous year.
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The Hive Silsden CIO
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 30 April 2021
| 2021 2020 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 20,906 13,075 General hire 10,345 27,189 Events income 1,354 1,447 Other fees and charges - 4,846 Total income 32,605 46,557 Expenditure Salaries and NI 15,251 28,821 Staff training - 274 Events and activities - 2,550 Volunteer expenses - 116 Marketing and publicity - 312 Rates - - Utilities - - Insurance - - Phone and broadband - - Licences - 573 Repairs and maintenance 4,750 - Cleaning and waste 2,154 - Health and safety 387 331 Equipment 1,000 84 Printing, postage and stationery - 533 Software and IT - 478 Other administrative costs - 1,165 Food and refreshments - 429 Memberships and subscriptions - 586 Independent examination - 720 Depreciation 250 - Total expenditure 23,792 36,972 Net income / (expenditure) 8,813 9,585 Transfers between funds 1,000 - Other recognised gains/(losses): Gains/(losses) on revaluation of fixed - - Other gains/(losses) - - Net movement in funds 9,813 9,585 Fund balances brought forward 11,562 1,977 Fund balances carried forward 21,375 11,562 |
2021 Restricted funds £ 61,132 - - - 61,132 42,043 268 1,168 20 770 1,002 12,303 2,415 958 1,263 6,080 - 417 129 625 940 6,411 203 667 720 - 78,402 (17,270) (1,000) - - (18,270) 19,470 1,200 |
2020 Restricted funds £ 33,668 - - - 33,668 823 250 850 - 225 1,790 6,078 2,318 1,001 137 3,654 2,866 989 1,205 12 - - - - - - 22,198 11,470 11,470 8,000 19,470 |
2021 Total funds £ 82,038 10,345 1,354 - 93,737 57,294 268 1,168 20 770 1,002 12,303 2,415 958 1,263 10,830 2,154 804 1,129 625 940 6,411 203 667 720 250 102,194 (8,457) - - - (8,457) 31,032 22,575 |
2020 Total funds £ 46,743 27,189 1,447 4,846 80,225 29,644 524 3,400 116 537 1,790 6,078 2,318 1,001 710 3,654 2,866 1,320 1,289 545 478 1,165 429 586 720 - 59,170 21,055 - - - 21,055 9,977 31,032 |
|---|---|---|---|---|
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