**Trustees’ Annual Report for the period From Period start date To Period end date**
## **Charity name:**
## **Charity registration number:**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17
of the charity as set out 1. The Objects of Birkenhead Lions
in its governing Club
document
Under the terms of the Clubs’
Constitution, Trustees apply funds at
their discretion, making grants where
they believe that their contribution will
make a real difference. We can only
make grants in furtherance of our
charitable objects.
Summary of the main Para 1.17 and Taking 400 underprivileged
1.19
activities in relation to children to a patomine. Providing
those purposes for the food hampers to the needy.
public benefit, in Assisting local community groups
particular, the activities, by providing grants.assisting a
projects or services local radio station to provide
identified in the Christmas present to
accounts. underprivileged children
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## 2. The Objects of Birkenhead Lions Club
Under the terms of the Clubs’ Constitution, Trustees apply funds at their discretion, making grants where they believe that their contribution will make a real difference. We can only make grants in furtherance of our charitable objects.
## **3. Grant making policy**
## **Birkenhead Lions CLUB (CIO)**
## _A Charitable Incorporated Organisation_
## **Grant Making Policy**
The number of applications that can be supported is, of necessity, limited to the amount of funds available for distribution in any one year. The Trustees have determined that the priorities for funding will be:
- subject to other elements of the Trustees grant-making policy, no restrictions are imposed on the purpose for which a grant may be made; thus applications for support towards capital projects, other projects or core costs are considered;
- as there are numerous Lions Clubs in the UK, applications from Birkenhead District Area and surrounding districts are generally given a priority, with those in the county of Merseyside also being considered. Trustees also consider international funding requests referred to them and by the Lions International organisation;
- candidates for support and/or grants are all considered on their own merits, following investigation by the ‘Community Services Committee’. However, given that most of the available funds are raised within the local community, those candidates that are local are given special consideration. Using the former as a guiding principle the following are examples of areas adopted for support:
- Local charities - youth groups, groups working with the elderly, residential and nursing homes, individual appeals;
- Youth and children’s organisations - sport related groups or individuals, scouting and guiding, youth club activities, young people undertaking overseas assignments;
- Community facilities - relief of hardship for individuals and families, village hall projects, community group initiatives.
The above priorities in this policy will be reviewed every year (or more often if deemed appropriate by the Trustees), and may be changed in accordance with the Trustees’ view of the most effective application of available funds at any point in time.
In awarding grants, the Trustees will apply the following principles. Trustees will not normally support applications from large national charities (unless it is from and for the local branch use) or charities dedicated to issues deemed by the Trustees to be already well funded;
Trustees will work with other organisations to fund initiatives beyond the financial scope of a single organisation;
- all applications from previous recipients of grants or from previously unsuccessful applicants will be considered by Trustees on their own merits. Although Trustees will have regard to the outcome of the previous grant, any new application will not receive preferential or adverse consideration.
4. Exclusions
The Trustees will not normally approve the use of funds for:
- medical research projects of international, national or locally based charities;
- purposes for which government has a statutory responsibility to provide.
## 5. Grant Application Process
All applications for grants should be made to Lion welfare officer. james_parsons_6@msn.com Whilst the initial contact may be by any electronic means, all applications must be supported by way of a paper application document.
Before awarding a grant to an organisation or an individual, the Trustees require that the applicant should:
- inform the Trustees of the purpose of the application, details of the project, the way in which the grant will be used and how it will be managed effectively for its intended purpose;
- provide adequate information regarding the identity and financial status of the applicant and/or of the status of the person(s) who will carry out the project/work;
- demonstrate that the recipient (whether an organisation or an individual) has and will be adequately insured both in relation to any equipment and facilities purchased by the grant; also in relation to any risk of injury by reason of the project or purpose for which the grant is awarded;
- all equipment purchased with the grant is owned and remains the property of the grant recipient (whether an organisation or an individual);
- on receipt of the grant, either by cheque or through bank transfer, a written acknowledgement of the receipt is to be issued to the Lion Secretary;
- to comply with The General Data Protection Regulation (GDPR) (EU) 2016, applicants are required to consent to the use of personal data supplied by them in the processing and review of their application. This includes transfer to and use by such individuals and organisations as the Trustees deem appropriate. The Trustees require the assurance of the applicant that personal data about any other individual is supplied to the Trustees with his/her consent. At the point of submitting application, applicants are asked to confirm this consent and assurance.
## 6. Assessment Process
The assessment process will be that:
- all grants applications will be subject to initial assessment to ensure that they meet the basic criteria for funding. Grants will be considered by the Trustees at their meetings and they will aim to write to all applicants informing them of the outcome of their application for funding within three months of the date of the application;
- Trustees will not be obliged to provide an explanation to the applicant should their application be unsuccessful, however Trustees do realise the importance of feedback and will where appropriate provide suitable comment to the applicant;
- applicants should note that Trustees receive far more applications than they have funds to support. Even if a project fits with the criteria and priorities of the Trustees and a detailed assessment has been made, Trustees may still be unable to provide the grant.
## 7. Monitoring and Publicity
It is the policy of the Trustees to monitor at their discretion, all grants made. Where the grant is for an extended period, project progress should be reported on a regular basis. In addition to reports detailing progress, grant recipients are expected to provide:
- a statement of how the grant monies have been spent, this may be in writing or to take up the opportunity (where appropriate) to visit Trustees to deliver a personal report of how the grant has been spent;
- details (where appropriate) of other funds applied to the same project;
- Trustees or their representative(s) may, where appropriate, visit the applicant to view the progress/success of the project and see how and where the grant has been spent.
Trustees ask applicants to consent to the use of their information and project details for publicity purposes, including on-line, in print and otherwise.
## **Financial Review**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Christmas collections £5353
Gift aid £1291
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25
document
(trust deed, royal
charter)
How is the charity Para 1.25
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
Charity name Other name the charity uses Registered charity number
Charity's principal
address
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
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**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**
**Charity Name**
**N**
## **Receipts and payments acco**
Period start date **To**
## **For the period from**
## **Section A Receipts and payments**
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Unrestricted Restricted Endowment
funds funds funds
to the nearest
to the nearest £ to the nearest £
£
A1 Receipts
- -
Christmas collections 5,353 - -
Gift aid 1,291 - -
- - -
- - -
- - -
- - -
- - -
Sub total (Gross income for AR) 6,644 - -
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total - - -
Total receipts 6,644 - -
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A3 Payments
Charitable donations 2,255 - -
Fundraising equipment 410 - -
Fundraising costs 776 - -
- - -
- - -
- - -
- - -
- - -
- - -
Sub total 3,441 - -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 3,441 - -
Net of receipts/(payments) 3,203 - -
A5 Transfers between funds - - -
A6 Cash funds last year end 2,271 - -
Cash funds this year end 5,474 - -
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## **Section B Statement of assets and liabilities at the end of**
||||**Unrestricted**|
|---|---|---|---|
|**Categories**|**Details**||**funds**|
|**B1 Cash funds**|Community account
**_Total cash funds_**||**to nearest £**
**5,474**
**-**
**-**
**5,474**|
||(agree balances with receipts and payments
account(s))||OK|
||||**Unrestricted**|
||||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**|
|**B3 Investment assets**|**Details**||**asset belongs**
**Fund to which**|
|**B4 Assets retained for the**|**Details**||**asset belongs**|
|**charity’s own use**|||**Fund to which**|
|**B5 Liabilities**|**Details**||**liability relates**|
Signed by one or two trustees on behalf of all the trustees
Signature Print N _**James R McCosh**_ James Rona
**o (if any)**
## **ounts**
## **CC16a**
Period end date
## **Total funds**
**to the nearest £**
## **Last year**
**to the nearest £**
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-
5,353 -
1,291 -
- -
- -
- -
- -
- -
6,644 -
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-
- -
- -
6,644 -
2,255 1,750
410 15
776 -
- -
- -
- -
- -
- -
- -
3,441 1,765
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-
-
- -
3,441 1,765
3,203 - 1,765
- -
2,271 -
5,474 - 1,765
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## **the period**
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Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
-
-
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-
-
-
Date of
Name
approval
ld Mccosh 02/17/2023
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