2024-12-31-accounts - Bookham United Charities

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Charity registration number: 1182480

BOOKHAM UNITED CHARITIES TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024

Bookham United Charities Contents

	Page
Trustees' Report	1—3
Independent Examiner's Report	4
Statement of Financial Activities	5
Comparative Statement of Financial Activities	6
Statement of Financial Position	7
Notes to the Financial Statements	8—13

Bookham United Charities

Trustees' Report For The Year Ended 31 December 2024

The trustees present their report and the financial statements for the year ended 31 December 2024.

Objectives and Activities

Aims and Objectives

The Objects of the CIO are, for the Public Benefit:

to relieve persons with a significant connection to either Great or Little Bookham or failing that to immediately neighbouring settlements in the district of Mole Valley or failing that to the Borough of Guildford, who are in Housing need, by providing almshouse accommodation; and

to relieve the financial hardship of persons who are resident within the boundary of the Parish of St Nicolas Great Bookham by providing to such persons grants of money or by providing or paying for items, services or facilities.

The charity owns and maintains the almshouses of Frere Cottages and Hughes House providing 10 self contained units of affordable housing. In addition, the trustees agree one off grants made from applications from within the Ancient Parish of Great Bookham. The charity is normally in receipt of an annual grant from the Henry Smith charity and dispenses grants in accordance with criteria laid down in the trust deed.

Public Benefit

The trustees confirm that they have referred to the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives for the future.

The trustees confirm that they have complied with the requirements of Section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit.

Achievements and Performance

Main Achievements

A very satisfactory year for the charity. There was full occupancy throughout 2024 at the 10 almshouse flats. The costs of Repairs and Maintenance were very low - largely as a result of work carried out in earlier years - particularly during 2023. We have also continued to provide grants to people in need within the parish of Great Bookham, using funds allocated to our charity by the Henry Smith Charity. In terms of governance, following the appointment of a new Clerk in 2024, the trustees have begun to identify changes they wish to make.

Financial Review

Financial Position

The charity made a surplus of £39,673 for the year (2023: deficit of £12,851). The charity holds reserves of £389,436 of which £291,927 is held as General unrestricted reserves, with the remaining unrestricted reserves representing the net book value of the freehold property, and in addition Restricted Funds of £21,259.

Reserves Policy

The charity needs reserves to meet the routine as well as the cyclical and extraordinary repairs of the properties. This year the unrestricted funds were taken out of the designated funds that had been in existence for many years to allow the trustees to reconsider the reserves position. The net book value of the freehold properties has been taken to a separate designated reserve in order to provide a clearer picture of available reserves.

The trustees will consider creating new designated funds for future repairs.

Risk management

The trustees have identified the risks to which the charity might be exposed, including risks to the charity's reputation and financial position, and have a risk management policy in place. The risk register will be reviewed regularly and mitigations updated.

Structure, Governance and Management

Page 1

Bookham United Charities Trustees' Report (continued) For The Year Ended 31 December 2024

Governing Document

On 15 March 2019 Bookham United Charities (reg charity no. 204831) formed and registered a new Charitable Incorporated Organisation (CIO) (charity no. 1182480) with the Charity Commission. The net assets of the original charity were transferred to the CIO by Asset Transfer Agreement and Vesting Declaration dated 1 July 2019 as a charity reconstruction. The name of the charity did not change.

Trustee Selection Methods

The charity is governed by its Constitution which provides for the Rector of the Parish of Great Bookham to be an ex-officio trustee, and the nomination of a member of the Stedman family as a trustee. Other trustees are appointed by the Board of Trustees and shall be persons residing or carrying on business in, or having a significant connection to Great Bookham and shall be appointed for a period of five years. A representative of the Stedman family is included as a trustee, as Colonel Stedman originally donated the property occupied by the almshouses to the parish in the 19th century.

There must be no less than three and no more than eight trustees at any time. Trustees will be selected with due regard to the skills, knowledge and experience needed for the effective administration of the charity.

Reference and Administrative Details

Trustees

Revd Canon A Jenkins - Chair Mr P Crook - Treasurer Mrs C Curran Mrs V Hollingsworth Ms S Gooch - Clerk to the Trustees (appointed 03/04/2024) Mr K Picknell Mr J Stedman - Representative of the Stedman family Mrs D Owers

Charity Number

1182480

Principal Address

The Rectory 2a Fife Way Great Bookham, Leatherhead Surrey KT23 3PH

Independent Examiner

Philip Longstaff FCA Ellis Atkins LLP Chartered Accountants Constable Court, 62 Dene Street Dorking Surrey RH4 2DP

Page 2

Bookham United Charities Trustees' Report (continued) For The Year Ended 31 December 2024

The trustees' report was approved by the board of trustees and signed on its behalf by:

Revd Canon A Jenkins

Trustee 18th March 2026

Page 3

Bookham United Charities Independent Examiner's Report to the Trustees of Bookham United Charities For The Year Ended 31 December 2024

I report to the trustees on my examination of the accounts of Bookham United Charities (the Trust) for the year ended 31 December 2024.

Responsibilities and Basis of Report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and contents of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Philip Longstaff FCA 23rd March 2026 Ellis Atkins LLP Chartered Accountants Constable Court, 62 Dene Street Dorking Surrey RH4 2DP

Page 4

Bookham United Charities Statement of Financial Activities For The Year Ended 31 December 2024

Unrestricted funds £ - 66,266 9,254	Restricted funds £ - - -	2024 Total funds £ - 66,266 9,254	2023 Total funds £ 9,440 54,963 7,991
75,520	-	75,520	72,394
(35,591)	(4,441)	(40,032)	(87,412)
39,929 4,185	(4,441) -	35,488 4,185	(15,018) 2,167
44,114	(4,441)	39,673	(12,851)
44,114 324,063	(4,441) 25,700	39,673 349,763	(12,851) 362,614
368,177	21,259	389,436	349,763

The notes on pages 8 to 13 form part of these financial statements.

Page 5

Bookham United Charities Comparative Statement of Financial Activities For The Year Ended 31 December 2024

Unrestricted funds £ 140 54,963 7,484	Restricted funds £ 9,300 - 507	2023 Total funds £ 9,440 54,963 7,991
62,587	9,807	72,394
(82,522)	(4,890)	(87,412)
(19,935) 2,167	4,917 -	(15,018) 2,167
(17,768)	4,917	(12,851)
(17,768) 341,831	4,917 20,783	(12,851) 362,614
324,063	25,700	349,763

The notes on pages 8 to 13 form part of these financial statements.

Page 6

Bookham United Charities Statement of Financial Position As At 31 December 2024

Unrestricted funds £ 76,250 116,162	Restricted funds £ - -	2024 Total funds £ 76,250 116,162	2023 Total funds £ 79,300 107,788
192,412 - 178,165	- - 21,259	192,412 - 199,424	187,088 412 167,488
178,165 (2,400)	21,259 -	199,424 (2,400)	167,900 (5,225)
175,765	21,259	197,024	162,675
368,177	21,259	389,436	349,763
368,177	21,259	389,436	349,763
		21,259 368,177	25,700 324,063
		389,436	349,763

The notes on pages 8 to 13 form part of these financial statements.

Page 7

Bookham United Charities Notes to the Financial Statements For The Year Ended 31 December 2024

1. General Information

Bookham United Charities is a charitable incorporated organisation registered with the Charity Commission, registered charity number 1182480. The principal address is The Rectory, 2a Fife Way, Great Bookham, Leatherhead, Surrey, KT23 3PH.

2. Accounting Policies

2.1. Basis of Preparation of Financial Statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities Act 2011.

The charity is a Public Benefit Entity as defined by FRS 102.

2.2. Fund Accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Designated funds comprise unrestricted funds that have been set aside by the trustees for a specific purpose.

Restricted funds are to be used for specific purposes as laid down by the donor.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2.3. Incoming Resources

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

2.4. Resources Expended

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

2.5. Tangible Fixed Assets and Depreciation

Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Freehold 50 years

The land on which all the buildings stand, and the Almshouses known as 1 - 4 Frere Cottages were settled on the Trustees on 10 June 1890 and there is no record as to the cost of the land and buildings. Numbers 5 & 6 Frere cottages were added at a later date, again no record of cost is held. The Almshouses known as 1 - 4 Hughes House were built in 1969/70 at a cost of £11,146.

Both the Frere cottages and Hughes House Almshouses were stated at the Trustees' estimate of their open market value subject to life tenancies at 31 December 1986, having regard to the current rents and maintenance contributions receivable at that date. This valuation is taken as the deemed cost under transitional arrangements in adopting FRS 102. Future revaluations are not therefore necessary.

2.6. Investments

Listed investment assets are included in the financial statements at their fair values from valuations provided by the investment Manager. Any increase or decrease in value is reflected in the Statement of Financial Activities. The valuation of the accumulation shares includes income from these shares that is not distributed.

Page 8

Bookham United Charities Notes to the Financial Statements (continued) For The Year Ended 31 December 2024

Activities undertaken directly £ 37,249	2024 Total funds £ -	2023 Total funds £ 9,440
	2024 Unrestricted funds £ 4,804 4,450	2023 Total funds £ 3,853 4,138
	9,254	7,991
	2024 £ 3,050	2023 £ 3,050
	Support costs (see note 7) £ 2,783	2024 Total £ 40,032
Activities undertaken directly £ 78,076	Support costs (see note 7) £ 9,336	2023 Total £ 87,412

Page 9

Bookham United Charities Notes to the Financial Statements (continued) For The Year Ended 31 December 2024

7. Support Costs General administration Governance costs General administration Governance costs 8. Independent Examiner's Remuneration Independent examination of the financial statements Other financial services 9. Average Number of Employees Average number of employees during the year was: NIL (2023: NIL) 10. Tangible Assets Cost As at 1 January 2024 As at 31 December 2024 Depreciation As at 1 January 2024 Provided during the period As at 31 December 2024 Net Book Value As at 31 December 2024 As at 1 January 2024	2024 £ 1,300 1,100 2,400	2024 Relief of hardship £ 1,483 1,300
		2,783
		2023 Relief of hardship £ 4,596 4,740
		9,336
		2023 £ 4,740 -
		4,740
		Land & Property Freehold £ 152,500
		152,500
		73,200 3,050
		76,250
		76,250
		79,300

The Freehold property comprises the 10 almshouses and is stated at their deemed cost as at 31 December 1986.

Page 10

Bookham United Charities Notes to the Financial Statements (continued) For The Year Ended 31 December 2024

11. Investments Cost or Valuation As at 1 January 2024 Additions Revaluations As at 31 December 2024 Provision As at 1 January 2024 As at 31 December 2024 Net Book Value As at 31 December 2024 As at 1 January 2024 The investments are stated at Market Value and are represented by: M&G Charity Multi Asset Accumulation units: £110,175 (2023: £101,995) M&G Charity Multi Asset Income units: £5,987 (2023: £5,893) 12. Debtors Due within one year Other debtors 13. Creditors: Amounts Falling Due Within One Year Accruals and deferred income	2024 £ - 2024 £ 2,400	Listed £ 107,788 4,189 4,185
		116,162
		-
		-
		116,162
		107,788
		2023 £ 412
		2023 £ 5,225

Page 11

Bookham United Charities Notes to the Financial Statements (continued) For The Year Ended 31 December 2024

14. Movement in Funds

4. Movement in Funds
Unrestricted funds General: General unrestricted fund Designated: Cyclical Repairs & Maintenance Extraordinary Repairs Charitable Funds Property Freehold Property Total unrestricted funds Restricted funds John Browne Sir George Shiers The Frere Cottage Charity Henry Smith Total restricted funds Total funds Unrestricted funds Designated: Cyclical Repairs & Maintenance Extraordinary Repairs Charitable Funds Property Total unrestricted funds Restricted funds John Browne Sir George Shiers	As at 1 January 2024 £ - 19,126 44,095 260,842 -	Income £ - - - 75,520 -	Expenditure £ - - - (31,406) -	Transfers £ 291,927 (19,126) (44,095) (304,956) 76,250	As at 31 December 2024 £ 291,927 - - - 76,250 76,250 368,177 - - 13,108 8,151 21,259 389,436 As at 31 December 2023 £ 19,126 44,095 260,842 324,063 37 729 ...CONTINUED
	324,063	75,520	(31,406)	(291,927)
	324,063	75,520	(31,406)	-
	37 729 13,108 11,826	- - - -	(37) (729) - (3,675)	- - - -
	25,700	-	(4,441)	-

	349,763	75,520	(35,847)	-
		As at 1 January 2023 £ 20,175 46,512 275,144	Income £ - - 62,587	Expenditure £ (1,049) (2,417) (76,889)
		341,831	62,587	(80,355)
		37 711	- 18	- -

Page 12

Bookham United Charities Notes to the Financial Statements (continued) For The Year Ended 31 December 2024

12,796 7,239	312 9,477	- (4,890)	13,108 11,826
20,783	9,807	(4,890)	25,700

362,614	72,394	(85,245)	349,763

The Henry Smith Fund is to be used to "assist residents in need from within the parish."

The trustees rearranged the designated funds in 2024 to make them more understandable and useful by setting aside the net book value of the freehold property in one Property Fund, and combining the other designated funds in to one General unrestricted fund. The trustees will consider creating new designated funds for repairs if considered necessary.

15. Transactions with Trustees

None of the trustees received any remuneration or any other benefits from an employment with the charity or a related entity during the current or previous year.

No trustee expenses have been incurred.

16. Related Party Disclosures

There have been no related party transactions in the reporting period that require disclosure.

Page 13