## **Trustees’ Annual Report for the period** ## **From 01/04/2020 Period start date to 31/03/2021 Period end date** **Charity name: Roade junction Community Group** **Charity registration number: 1182473** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**_To further or benefit the residents of_**
**_Roade and the surrounding area without_**
**_distinction of sex, sexual orientation,_**
**_race or of political, religious, or other_**
**_opinions by associating together the_**
**_said residents and the local authorities,_**
**_voluntary and other organisations in a_**
**_common effort to advance education_**
**_and to provide facilities in the interests_**
**_of social welfare for recreation and_**
**_leisure time occupation with the_**
**_objective of improving the conditions of_**
**_life for the residents._**

**_In furtherance of these objects but not_**
**_otherwise, the trustees shall have_**
**_power:_**

**_To establish or secure the_**
**_establishment of a community hub and_**
**_library/reading room and to maintain or_**
**_manage or co-operate with any statutory_**
**_authority in the maintenance and_**
**_management of such a facility for_**
**_activities promoted by the charity in_**
**_furtherance of the above objectives._**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**RJCG took over the running of Roade**
**Library from Northamptonshire County**
**Council on the 1 October 2019. We were**
**able to open the library for 4 days a**
**week and follow our objectives in**
**delivering a full library service and offer**
**a community space for other village**
**activities.**
**Unfortunately, the Covid outbreak**
**intervened in February 2020. So, for the**
**operating year April 2020 to March 2021**
**the library has suffered significant**
**disruption and has been closed for long**| |||**periods. However, during the long**
**closures, we were still able to offer a**
**select and collect service, where the**
**public could choose books online and**
**then call/email the library and request**
**these books which were then checked**
**out and bagged for collection.**
**A similar service was offered for**
**jigsaws.**
**Also, during the closed periods, we**
**were able to utilise some grant funding**
**and added additional outside storage for**
**event chairs and made a start on the**
**refurbishment of the library kitchen.**
**During the Autumn in the periods**
**between covid outbreaks RJCG put on**
**two ‘covid safe’ outside events. The first**
**was a ‘Halloween House Decoration’**
**competition and the second a ‘Festival**
**of Christmas Trees’. Both events fully**
**engaged with the village and large**
**numbers of villagers took part.**
**We also had a Christmas card**
**competition, where villagers submitted**
**designs and the best two in the three**
**age groups were made into cards and**
**the sets of cards were sold at the**
**library.**
**Most Significantly at the end of this**
**reporting year Roade Parish Council**
**purchased the library building from**
**Northamptonshire County Council.**
**On the 1 March 2021 RJCG signed a 5-**
**year lease for the exclusive use of the**
**library building as a community library**
**and village hub. Previously we had been**
**operating in a latent period with little**
**outgoings, as the sale of the building**
**was negotiated. Following the sale and**
**signing of the lease RJCG is now**
**responsible for the lease (£3000/annum)**
**and all business rates, utilities, plus**
**some service contracts.**
**Our outgoings therefore have increased**
**significantly. However, we are in a**
**healthy financial position in terms of our**
**bank balance, and have fundraising**
**planned to go forward to ensure we**
**meet our commitments**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have been made aware and**
**have taken note of the specific guidance**
**notes we were advised to study in**
**relation to our charities area of working.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**We will continue to invest in equipment**
**and materials for socially beneficial**
**clubs, activities, and entertainment.**| |Contribution made by
volunteers|Para 1.38|**The volunteer staff were operating the**
**library when we were open to the public**
**during this covid affected year.**
**We do not have any paid staff.**
**In addition, they provide skills and**
**labour needed at our fundraising events.**| |Other||**N/A**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Our second year of operation was**
**disrupted by the covid outbreaks which**
**meant the library was only open for**
**short periods.**
**In addition, because we had vulnerable**
**members in our clubs, we took the**
**decision not to restart them until all**
**covid restrictions are relaxed.**
**However, during the closed periods, we**
**offered a select and collect service and**
**an additional home delivery for those**
**who were venerable.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**1. Key Objective – To negotiate and**
**secure a long-term lease for the**
**exclusive use of the library**
**building.**
**Result – This was finally achieved**
**on 1 March 2021; when RJCG**
**signed a five-year lease with**
**Roade Parish Council for the**
**exclusive use of the library**
**building at an annual rent of**
**£3000.**
**2. The second objective was to**
**provide as much support to the**
**village during the covid**
**disruption.**
**Result – When possible (within**
**government regulations), we**
**continued to provide some form**
**of library service; either through**
**a select and collect service or**
**when the library was open with**
**covid safe browsing.**
**In additions we organised two**
**‘feel good’ events for the whole**
**village – “Halloween House**
**Decoration” and a “Festival of**
**Christmas Trees”.**
**We also had a Christmas card**
**competition for all age groups.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Part of our RJCG project was that Roade**
**Parish Council would be buying the**
**library building to sub-let to our charity.**
**The sale had been delayed because of**
**Covid lockdown but finally went through**
**on the 1March 2021.**
**Roade Junction Community Group**
**signed a 5-year lease on the 1 March**
**2021 with a rent of £3000/annum set.**
**This is for the exclusive use of the**
**building to run a full library service and**
**village hub.**
**So, there will be a significant increase in**
**the outgoings of our charity with our**
**requirement to now cover rent, business**
**rates, utilities, and some services.**
**We have a financial plan for next year**
**and can take advantage of an 80%**
**charitable reduction in business rates**
**and have initially got a month-by-month**
**amnesty on our rent from the Parish**| ||||**Council until covid restrictions are lifted,**
**and we can operate normally.**
**So, we anticipate that projected events**
**and other income will cover these**
**increased outgoings over the coming**
**year.**
**Fundraising during the past year has**
**been limited, but as so were outgoings**
**therefore the result was that we more**
**that broke even.**
**Summary**
**We have received £995.51 from the solar**
**panel income.**
**We have a library special membership**
**club which raised £365**
**We have raised £1966 from events,**
**sales, donations, and room hire.**
**We have had a grant from Hartwell**
**Parish Council in our catchment of**
**£1000**
**Plus, a section 106 grant of £9600 for**
**capital projects.**| |---|---|---|---| |Investment performance
against objectives|Para 1.41||**Investments**
**1. Shed for outside storage of**
**chairs.**
**This was required to free up**
**space in the library to allow us to**
**hire out the space for other**
**groups to use. This is forecast to**
**repay the investment over 3**
**years.**| ||||**N/A**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Closing balance at the end of 2019_20**
**financial year was £25,570.97.**
**Two grants were received, from Hartwell**
**Parish Council and S106 money was**
**allocated to us which accounts for the**
**bulk of the increase in the closing**
**balance.**
**These grants are for capital projects in**
**re-equipping and refurbishment of the**
**library.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**It is intended that the operations will be**
**self-sufficient from fundraising and**
**grants. But as the fundraising is**
**unpredictable, we hold reserves to**
**cover any dips in the cash flow.**| |Amount of reserves held|Para 1.22|**£4,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|•
**Fundraising from Library Events**
•
**Income from Solar Panels on**
**Library Roof.**
•
**Donations from volunteers**
•
**Donations from other parish**
**councils**
•
**Income from library operations-**
**p\copying, printing, cards,**
**refreshments.**
•
**Library club membership**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Our principal objectives are: _**
**1. To maintain with appropriate**
**investment, a full and active library**
**service.**
**2. To provide investment in equipment**
**and materials to enable the running**
**of socially beneficial clubs,**
**activities, and entertainment**| |A description of the principal
risks facing the charity|Para 1.46|•
**insufficient Fundraising**
•
**Reduction in number of Volunteers**| Other **N/A** ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions
e.g., election to post or
name of any person or body
entitled to appoint one or
more trustees|Para 1.25|**Trustees have not changed**
**Method for changing is that they are**
**elected in rotation at AGM July/August**
**2020**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**To guide new trustees to the Charity**
**Commissions web site and appropriate**
**documents, to inform them of the**
**responsibilities as a trustee of RJCG.**
**To provide them with a copy of RJCG**
**constitution.**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity works with**
**Northamptonshire County Council who**
**will provide the library management**
**system and books.**
**The charity is now working with Roade**
**Parish council who have bought the**
**library building from NCC and are**
**leasing it to the charity.**| |Relationship with any
related parties|Para 1.51|**RJCG are free to follow their**
**constitutional objects without**
**interference from either of the two**
**bodies mentioned above.**| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|Roade Junction Community Group| |---|---| |Other name the charity uses|| |Registered charitynumber|**1182473**| |Charity’s principal address|Roade Library
High Street
Roade
Northampton
NN7 2NW| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Roger Wood|Chair|Re-elected at AGM|AGM| ||Jane Austin|Vice Chair||AGM| ||LindsayBramble|Treasurer|Re-elected at AGM|AGM| ||Margaret Armitage|||AGM| ||Marian Barber|||AGM| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
fall within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**Independent**
**Auditor**|Stephen Blyth|Browns lodge, 6 Church End, Roade Northampton,
NN72NP| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**||| |---|---|---| ||**Roger Wood**|**Jane Austin**| ||
**Chair**|**Vice Chair**| ||**01/05/2021**|| ||**01/05/2021**|| Declaratlons Slgned on behalf of the charws trustoos Slgnature(s) Full name(s) Poslllon (eg S•cr•tary, Chalr. otc) Roger W¢)od Jan• Au In Chalr Vka Chalr 01105r2021 Full document listed here: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachme Also need a Trustees Report https://www.gov.uk/government/publications/trustees-annual-report-template-sorp-frs- Use this to help complete the Trustees Report https://www.gov.uk/government/collections/accruals-accounts-pack-cc17-sorp-frs-102 Here is the Independent Examiner's Report: C:\Roade Junction\Accounts\IndependentExaminerReport20190331.docx https://www.gov.uk/government/publications/independent-examiners-report-template- Once accounts approved by Independent Examiner . . . . . . . I also need to report here: https://www.gov.uk/send-charity-annual-return and this to get the Gift Aid Claimed Log on to https://www.gov.uk/ In the search box, put HMRC Services and then press enter Page down and select **HMRC Services: Sign in or register** (May be able to go straight here https://www.gov.uk/log-in-register-hmrc-online-services) On the call (0331 143 7701) I was given a charities reference **ZD04733** and a customer ID **0** 15/03/19 Email from the Charities commission. Registered Charity Number **1182473** https://www.gov.uk/guidance/schedule-spreadsheet-for-community-building-gasds-claim nt_data/file/585971/CC16b.pdf -102 -sorp-frs-102 ) **0119 763 006** ## **Natwest Bank Account** |||||0.00| |---|---|---|---|---| |**Date**|**Reference**|**Description**||**In**| |01/04/20|B/F|Opening balance||| |01/04/20|Subs|20029 Gleeson|£|2.50
| |01/04/20|Subs|20007 Sue Hearn|£|2.50
| |01/04/20|PO Box|PO Box Service Feoffees|£|10.00
| |01/04/20|Subs|20043 Jan Wood (Refund)||| |08/04/20|Solar|Npower Ltd|£|132.35
| |11/04/20|Subs|20007 Sue Hearn (Due from 01/01/20)|£|2.50
| |01/05/20|Subs|20029 Gleeson|£|2.50
| |01/05/20|Subs|20007 Sue Hearn|£|2.50
| |01/05/20|PO Box|PO Box Service Feoffees|£|10.00
| |01/06/20|Subs|20029 Gleeson|£|2.50
| |01/06/20|Subs|20007 Sue Hearn|£|2.50
| |01/06/20|PO Box|PO Box Service Feoffees|£|10.00
| |08/06/20|Room Hire|Feoffees Room Hire 16/03|£|20.00
| |29/06/20|Solar|Npower Ltd|£|359.98
| |01/07/20|Room Hire|Feoffees Room Hire 15/06. Inv 007|£|20.00
| |01/07/20|PO Box|PO Box Service Feoffees|£|10.00
| |01/07/20|Subs|20029 Gleeson|£|2.50
| |01/07/20|Subs|20007 Sue Hearn|£|2.50
| |01/07/20||HMRC Gift Aid Claim 2019/20|£|21.93
| |11/07/20|Donation|Hartwell Parish Council Donation|£|1,000.00
| |30/07/20|Donation|Gift Aid Donation|£|140.00
| |03/08/20|PO Box|PO Box Service Feoffees|£|10.00
| |03/08/20|Subs|20029 Gleeson|£|2.50
| |03/08/20|Subs|20007 Sue Hearn|£|2.50
| |20/08/20||Stonecutters Community Fibre. Invoice 09|£|30.00
| |28/08/20||Catering Urn 10 litres||| |01/09/20|BT|BT Broadband installation||| |01/09/20|Subs|20029 Gleeson|£|2.50
| |01/09/20|Subs|20007 Sue Hearn|£|2.50
| |01/09/20|PO Box|PO Box Service Feoffees|£|10.00
| |24/09/20|Solar|Npower Ltd|£|332.97
| |01/10/20|Subs|20029 Gleeson|£|2.50
| |01/10/20|Subs|20007 Sue Hearn|£|2.50
| |01/10/20|PO Box|PO Box Service Feoffees|£|10.00
| |02/10/20|BT|Broadband and Telephone||| |14/10/20|Room Hire|Roade Village Hall (Talk 19/02/21)||| |01/11/20|Subs|20029 Gleeson|£|2.50
| |01/11/20|Subs|20007 Sue Hearn|£|2.50
| |01/09/20|PO Box|PO Box Service Feoffees|£|10.00
| |02/10/20|BT|Broadband and Telephone||| |21/11/20|LMS|Cash paid in via internet banking LMS 82|£|183.25
| |24/11/20|Books|Carol Parrett for Amazon Books||| |01/12/20|Subs|20029 Gleeson|£|2.50
| |01/12/20|Subs|20007 Sue Hearn|£|2.50
| |01/12/20|PO Box|PO Box Service Feoffees|£|10.00
| |02/12/20|BT|Broadband and Telephone||| |04/12/20|Expend|Disposable insulated cups||| |10/12/20|Subs|20014 Linford Subs|£|27.50
| |17/12/20||Roade Halloween Event|£|670.00
| |01/12/20|PO Box|PO Box Service Feoffees|£|10.00
| |23/12/20|Pub Ins|Zurich Public Liability Insurance||| |29/12/20|Solar|Npower Ltd|£|170.21
| |04/01/21|BT|Broadband and Telephone||| |---|---|---|---|---| |04/01/21|Subs|20029 Gleeson|£|2.50
| |04/01/21|Subs|20007 Sue Hearn|£|2.50
| |04/01/21|Subs|20005 Marian Barber|£|27.50
| |04/01/21|Subs|20009 Linda Hall|£|27.50
| |04/01/21|Subs|20032 Edd Willets|£|27.50
| |07/01/21||Christmas Card Printing||| |07/01/21||Outdoor Power Socket||| |12/01/21||Pub Liability Insurance Reimburse NCC|£|454.57
| |01/02/21|BT|Broadband and Telephone||| |04/02/21|Donation|Gift Aid Donation Jane Austin|£|40.00
| |04/02/21|Subs|20029 Gleeson|£|2.50
| |04/02/21|Subs|20007 Sue Hearn|£|2.50
| |04/02/21|PO Box|PO Box Service Feoffees|£|10.00
| |16/02/21||Feoffees Inv08 and Dec Room Hire|£|20.00
| |25/02/21||Christmas Card Sales|£|145.00
| |25/02/21||Christmas Tree Event Roade|£|295.00
| |01/03/21|PO Box|PO Box Service Feoffees|£|10.00
| |03/03/21|Donation|Donation Rebekkah Potter (not gift-aid)|£|60.00
| |01/03/21|Subs|20029 Gleeson|£|2.50
| |01/03/21|Subs|20007 Sue Hearn|£|2.50
| |01/03/21|BT|Broadband and Telephone||| |05/03/21|Web|Webcreation first payment||| |16/03/21|NCC|NCC S106 financing Invoice 12|£|4,770.00
| |17/03/21|LMS|Cash paid in via internet banking LMS 83|£|133.18
| |17/03/21|NCC|NCC S106 financing Invoice 13|£|4,823.00
| |29/03/21|Donation|Donation Roger Wood|£|100.00
| |29/03/21|Subs|20033 Roger Wood|£|27.50
| |29/03/21|Subs|20001 Sue Hagon|£|27.50
| |29/03/21|Subs|20016 Graham Holden|£|27.50
| |29/03/21|Subs|20017 Jill Holden|£|27.50
| |30/03/21|Subs|20011 Margaret Denny|£|27.50
| |30/03/21|Subs|20013 Marion Wilson|£|27.50
| |30/03/21|Subs|20034 Sheila Fitchett|£|27.50
| ## _**Totals**_ **£ 14,406.44** ## **Closing Balance 31/03/21** ## **Natwest Bank Account Summary** Opening balance Payments in Payments out Net payment in **Closing balance** ||**Out**||**Balance**| |---|---|---|---| |||£|12,958.16
| |||£|12,960.66
| |||£|12,963.16
| |||£|12,973.16
| |£|2.50
|£|12,970.66
| |||£|13,103.01
| |||£|13,105.51
| |||£|13,108.01
| |||£|13,110.51
| |||£|13,120.51
| |||£|13,123.01
| |||£|13,125.51
| |||£|13,135.51
| |||£|13,155.51
| |||£|13,515.49
| |||£|13,535.49
| |||£|13,545.49
| |||£|13,547.99
| |||£|13,550.49
| |||£|13,572.42
| |||£|14,572.42
| |||£|14,712.42
| |||£|14,722.42
| |||£|14,724.92
| |||£|14,727.42
| |||£|14,757.42
| |£|42.99
|£|14,714.43
| |£|189.52
|£|14,524.91
| |||£|14,527.41
| |||£|14,529.91
| |||£|14,539.91
| |||£|14,872.88
| |||£|14,875.38
| |||£|14,877.88
| |||£|14,887.88
| |£|38.39
|£|14,849.49
| |£|20.00
|£|14,829.49
| |||£|14,831.99
| |||£|14,834.49
| |||£|14,844.49
| |£|43.06
|£|14,801.43
| |||£|14,984.68
| |£|98.17
|£|14,886.51
| |||£|14,889.01
| |||£|14,891.51
| |||£|14,901.51
| |£|39.18
|£|14,862.33
| |£|6.00
|£|14,856.33
| |||£|14,883.83
| |||£|15,553.83
| |||£|15,563.83
| |£|454.57
|£|15,109.26
| |||£|15,279.47
| £ 42.17 £ 15,237.30 £ 15,239.80 £ 15,242.30 £ 15,269.80 £ 15,297.30 £ 15,324.80 £ 138.00 £ 15,186.80 £ 25.30 £ 15,161.50 £ 15,616.07 £ 38.39 £ 15,577.68 £ 15,617.68 £ 15,620.18 £ 15,622.68 £ 15,632.68 £ 15,652.68 £ 15,797.68 £ 16,092.68 £ 16,102.68 £ 16,162.68 £ 16,165.18 £ 16,167.68 £ 38.39 £ 16,129.29 £ 597.00 £ 15,532.29 £ 20,302.29 £ 20,435.47 £ 25,258.47 £ 25,358.47 £ 25,385.97 £ 25,413.47 £ 25,440.97 £ 25,468.47 £ 25,495.97 £ 25,523.47 £ 25,550.97 £ 25,550.97 **£ 1,813.63** ## **£ 25,550.97** £ 12,958.16 £ 14,406.44 £ 1,813.63 £ 12,592.81 **£ 25,550.97** ## **Cash Account** |**Date**
**Category**
**Details**|**In**|**Out**| |---|---|---| |01/04/20
B/F
Opening balance||| |**_Totals_**|**-**
**£**|**-**
**£**| |||| |**Closing Balance 31/03/21**||| |**Cash Account Summary**
Opening balance
Payments in
Payments out
Net payment in||-
£
-
£| |||| |**Closing balance**||| **Balance** £ 20.00 £ 20.00 **£ 20.00** - £ 20.00 £ - **£ 20.00** ## **Income** |**Solar Panels**||| |---|---|---| |08/04/20|Bank|Npower Ltd| |29/06/20|Bank|Npower Ltd| |24/09/20|Bank|Npower Ltd| |29/12/20|Bank|Npower Ltd| |||**_Solar panels total_**| |---|---|---| |**Events &**|**Fundraising**|| ||Cash|Cash income to date| ||Subs|Subscription Membership (Direct Bank Payment)| ||Subs|Subscription Membership (Cheque)| ||Subs|Subscription Membership (Monthly STO)| |01/04/20|PO Box|Post Office Box| |01/05/20|PO Box|Post Office Box| |01/06/20|PO Box|Post Office Box| |08/06/20|Room Hire|Feoffees Room Hire 16/03| |01/07/20|Room Hire|Feoffees Room Hire 15/06. Inv 007| |01/07/20|PO Box|Post Office Box| |01/07/20||HMRC Gift Aid Claim 2019/20| |10/07/20|Donation|Hartwell Parish Council Donation| |30/07/20|Donation|Gift Aid Donation| |03/08/20|PO Box|Post Office Box| |20/08/20||Stonecutters Community Fibre. Invoice 09. B Hunt| |01/09/20|PO Box|Post Office Box| |01/10/20|PO Box|Post Office Box| |02/11/20|PO Box|Post Office Box| |21/11/20|LMS|LMS Till Drawer. Session 82| |01/12/20|PO Box|Post Office Box| |17/12/20||Roade Halloween Event| |04/01/21|PO Box|Post Office Box| |12/01/21|Insurance|Pub Liability Insurance Reimburse NCC| |01/02/21|Donation|Gift Aid Donation Jane Austin| |04/02/21|PO Box|PO Box Service Feoffees| |16/02/21|Room Hire|Feoffees Inv08 and Dec Room Hire| |25/02/21||Christmas Card Sales| |25/02/21||Christmas Tree Event Roade| |01/03/21|PO Box|Post Office Box| |01/03/21|Donation|Donation Rebekkah Potter (not gift-aid)| |16/03/21|NCC|NCC S106 financing Invoice 12| |17/03/21|LMS|LMS Till Drawer. Session 83| |17/03/21|NCC|NCC S106 financing Invoice 13| |28/03/21|Donation|Gift Aid Donation Roger Wood| ## _**Events & Fundraising total**_ **Total income for year to 31/03/20** - £ 132.35 £ 359.98 £ 332.97 £ 170.21 **£ 995.51** £ - £ 302.50 £ - Taken from Membership.xlsx £ 62.50 £ 10.00 £ 10.00 £ 10.00 £ 20.00 £ 20.00 £ 10.00 £ 21.93 £ 1,000.00 £ 140.00 £ 10.00 £ 30.00 £ 10.00 £ 10.00 £ 10.00 £ 183.25 £ 10.00 £ 670.00 £ 10.00 £ 454.57 £ 40.00 £ 10.00 £ 20.00 £ 145.00 £ 295.00 £ 10.00 £ 60.00 £ 4,770.00 £ 133.18 £ 4,823.00 £ 100.00 **£ 13,410.93 £ 14,406.44** ## **Expenditure** |**Expenses**|| |---|---| |**Date**
**Payee/Item(s)**
**Event**|**Cheq/Int**| |01/04/20
Jan Wood
Subscription Overpayment Refund
28/08/20
Margaret Armitage
Catering Urn 10 litres
01/09/20
BT
Broadband and Telephone Installation
02/10/20
BT
Broadband and Telephone
14/10/20
Roade Village Hall
Room Hire for Talk on 19/02/21
02/10/20
BT
Broadband and Telephone
24/11/20
Carol Parrett
Amazon Books
02/12/20
BT
Broadband and Telephone
04/12/20
Roger Wood
Disposable insulated cups
07/01/21
Roger Wood
Christmas Card Printing
07/01/21
Roger Wood
Outdoor Power Socket
02/12/20
BT
Broadband and Telephone
23/12/20
Pub Ins
Zurich Public Liability Insurance
01/02/21
BT
Broadband and Telephone
01/03/21
BT
Broadband and Telephone
05/03/21
Web
Webcreation first payment|2.50
£
42.99
£
189.52
£
38.39
£
20.00
£
43.06
£
98.17
£
39.18
£
6.00
£
138.00
£
25.30
£
42.17
£
454.57
£
38.39
£
38.39
£
597.00
£| ||**1,813.63**
**£**| **Total expenditure for year to 31/03/21** ## **Cash Amount Paid** £ 2.50 Internet Banking £ 42.99 Internet Banking £ 189.52 DD £ 38.39 DD £ 20.00 Internet Banking £ 43.06 DD £ 98.17 Internet Banking £ 39.18 DD £ 6.00 Internet Banking £ 138.00 Internet Banking £ 25.30 Internet Banking £ 42.17 DD £ 454.57 Internet Banking £ 38.39 DD £ 38.39 DD £ 597.00 Internet Banking £ - £ - **£ - £ 1,813.63** **£ 1,813.63** |Gift Aid CommunityBuilding- These are donations made in the library (tick box) and over|Gift Aid CommunityBuilding- These are donations made in the library (tick box) and over|Gift Aid CommunityBuilding- These are donations made in the library (tick box) and over|Gift Aid CommunityBuilding- These are donations made in the library (tick box) and over|Gift Aid CommunityBuilding- These are donations made in the library (tick box) and over| |---|---|---|---|---| |LMS Session|**82**|**83**||Amount of
donations rec'd
in taxyear £
**117.88**| |Date|~~21/11/20~~|~~17/03/21~~||| |Amount|~~73.00~~|~~44.88~~||| |||||| |Building name|First line of
address|Postcode|Tax year
Ending 5
April 20??|Amount of
donations rec'd
in taxyear £| |Roade Library|54 High Street|NN7 2NW|2021|**117.88**| |||||| ## Use this for any donation made directly to the bank account. (All other donations, put thro |Title|First name|Last name|House name
or number
|
Postcode|Aggregated
donations| |---|---|---|---|---|---| |Dr|Linda|Hall|~~Manor Farm~~
Barns|NN7 2JH|| |Mrs|Jane|Austin|39A|NN7 2HE|| |Mr|Roger|Wood|3|NN7 2NP|| |Ms|Sue|Hagon|7|NN7 2NZ|| |Mrs|Margaret|Armitage|5|NN7 2QZ|| |Mrs|Marian|Barber|32|NN7 2NW|| |Ms|Sue|Hulkes|50|NN7 2LU|| |Dr|Linda|Hall|Manor Farm
Barns|NN7 2JH|| |Ms|Margaret|Denny|6|NN7 2QZ|| |Mrs|Marion|Wilson|41a|NN7 2NW|| |Mrs|Glenys|Linford|21|NN7 2PQ|| |Mrs|Lindsay|Bramble|Manor Farm|NN7 2JH|| |Mrs|Jill|Holden|60|NN7 2PF|| |Ms|Tanya|Gleeson|33|NN7 2NE|| |Mrs|Harriet|Abbott|23|NN7 2NP|| |Mr|Edd|Willetts|18|NN7 2JH|| |Mr|Roger|Wood|3|NN7 2NP|| |Ms|Sheila|Fitchett|67|NN7 2NW|| ||||||| ||||||| Charity regulator's number - enter the numerical characters only (not the HMRC Charities refere I put 04733, not the full ref of ZD04733 ## the counter ## <<<<<<< This is the only line I need to transfer to the spreadshee "GiftAidCommunityBuildingTaxYear2020-21" on or after 05/0 ough LMS) |ough LMS)||||| |---|---|---|---|---| |Sponsored
event|Donation
date|Amount|<<<<<<<|| ||30/07/20|140.00||Copy all of the data in this table to
"GiftAidIndividualDonationsTaxYear2020-21"| ||01/02/21|40.00||| ||29/03/21|100.00||**Grand Total**| ||29/03/21|27.50||| ||01/04/21|27.50||| ||04/01/21|27.50||| ||01/04/21|32.00||| ||04/01/21|27.50||| ||30/03/21|27.50||| ||30/03/21|27.50||| ||10/12/20|27.50||| ||01/04/21|27.50||| ||29/03/21|27.50||| ||01/04/21|30.00||| ||01/04/21|27.50||| ||04/01/21|27.50||| ||29/03/21|27.50||| ||30/03/21|27.50||| |||||| |||**699.50**||| ence number): 04121 LMS is Northampton Council's Library Management System, through which all income is processed ||Session|82|83| |---|---|---|---| |Code|Date|21/11/20|17/03/21| |ABK|Audio/DVD Rent||| |CALENDAR|Calendars||| |CASHDON|Cash Donation|73.00|44.88| |COMPUSE|Booking of PCs||| |CREDIT|||| |CKOOFAIR|Greeting Card Sales|45.00|| |DISC|Discarded Book/DVD Sales|1.50|| |DVD|DVD Rental||| |FIN|Overdue Payments|7.55|| |FRDSDON|Subscriptions|45.00|15.00| |GS|General Sales?||| |HOTDR|Teas and Cakes|7.50|27.60| |PHCOPY|Photocopies|1.20|4.30| |PSTCRD|||| |REPTCKT|Replacement library card|2.50|| |RQ|Book Reservations||36.40| |SNK|Jam and Produce Sales||5.00| |TKTSHTHTRE|Tickets Shows Theatre||| |Sub Total||183.25|133.18| |Paid in early||0.00|0.00| |Paid in now||183.25|133.18| |Total Paid in||183.25|133.18| ## **Income & Expenditure Account** |**Income**|| |---|---| |Solar Panels
Events & Fundraising|995.51
£
13,410.93
£| |**_Total income_**|| ||| |**Expenditure**|| |Expenses|1,813.63
£| |**_Total expenditure_**|| ||| |**Operational Surplus**|| £ 14,406.44 £ 1,813.63 E 12,592.81 ## **Balance Sheet** |**Assets**||**2020**| |---|---|---| |Cash
Natwest Bank Account||20.00
£
12,958.16
£| |**Total Assets**||**12,978.16**
**£**| |||| |**Liabilities**||| |||-
£| |**Total Liabilities**||**-**
**£**| |||| |**Net Assets**||**12,978.16**
**£**| Opening balance (as at 1st April 2020) Operational surplus for year to 31st March 2021 Closing balance (as at 31st March 2021) ||**2021**| |---|---| ||20.00
£
25,550.97
£| ||**25,570.97**
**£**| ||| ||| ||-
£| ||**-**
**£**| ||{ 42}| ||**25,570.97**
**£**| ||12,978.16
£
12,592.81
£
25,570.97
£| Independent Examln•rfs Roport on tho Accounts 31h)3r2021 1182473 ba•1• rf I•wi Trusf) ft>r th8 year WKlgd 311Dif3J21. under 145 of the 2011 Ad arKI ri c*ThavJ my examkth. I Ylw s•clon 1445Xb) of the ACL of the Charldos A¢ or (Acoyjnts and R8poIts) Ragkn othw trwi r•qulr that the 8tt<)unts glve a Iruo 8NI fabrf • m•tt•r Mitha81 Blyth FCA (Raornd) of￿). Br￿￿￿,$ Lodge. 6 Church End, Roade, Northampton NN7 2NP IER Oct 2018