Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 06 04 2021 To 05 04 2022
Section A Reference and administration details
Charity name Bristol & Somerset RAYNET Group Other names charity is known by n/a Registered charity number (if any) 1182470
Charity's principal address 29 Coulsons Road
29 Coulsons Road |
29 Coulsons Road |
|---|---|
| Whitchurch | |
| Bristol | |
| Postcode | BS14 0NN |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mike Whitehead | Chair | |||
| Gill Whitehead | DeputyChair | |||
| Alan Williams | Treasurer | |||
| Ron Hardie | Trustee | |||
| Martin Odam | Trustee | |||
| Lance Jordan | Trustee | |||
| Alan Ottaway | Trustee | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year |
|---|---|
| n/a | |
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|---|
| n/a | |||
| Name of chief executive or names of senior staff members (Optional information) | |||
| Section B Structure, governance and management | |||
| Description of the charity’s trusts Type of governing document (eg. trust deed, constitution) Bristol & Somerset RAYNET Group Articles of Association adopted 21st December 2020. Bristol & Somerset RAYNET Group Constitution adopted 14thMarch 2019. How the charity is constituted (eg. trust, association, company) Unincorporated Association Trustee selection methods (eg. appointed by, elected by) Trustees are elected or re-elected for a 3 year term at the Annual General Meeting held in July by the Group’s membership. |
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Bristol & Somerset RAYNET Group Articles of Association adopted 21st December 2020. Bristol & Somerset RAYNET Group Constitution adopted 14thMarch 2019. |
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Unincorporated Association |
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Trustees are elected or re-elected for a 3 year term at the Annual General Meeting held in July by the Group’s membership. |
Additional governance issues (Optional information)
Membership of the group is open to all those aged 14 and above. For You may choose to include ages 14 to 18 written parental or guardian permission is required. The additional information, where day to day running of the Group is carried out by the trustees with financial relevant, about: decisions being taken by a simple majority vote. • policies and procedures The Group work directly with the Local Government Authorities of adopted for the induction and training of trustees; Somerset, North Somerset & Bristol City & County as well as Category 1 & 2 services providing additional communications support and is an • the charity’s organisational affiliate member of the National organisation RAYNET-UK. structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The Protection of Human Life and Property for the public benefit, by providing an additional source of communications for emergencies or disasters or the prevention thereof.
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When discussing the events, the group have been requested to assist with, the Trustees ensure that the Charity Commission’s guidance on public benefit is kept in mind.
Unfortunately, 2022 started with Covid-19 still very much on people’s minds. One thing that was definitely not being considered was the weather issues in February which caused the Avon & Somerset LRF to activate the group with a view to assisting with communications support. The initial telephone call from the LRF Deputy Lead at 15.00 Thursday resulted links being set up between A&S Police HQ in Portishead and Bristol CC main control room in Temple Meads. This link was manned by members of the group from Friday 05.00 until 15.00 when the worst of the storms were considered as past and we were stood down. The main activities covered during this period were to provide event and safety communications for the following Charitable Organisations. Cheddar Running Clubs Annual Big Cheese 20[th] March. This event is a sponsored run raising money for the Air Ambulance Service which takes place along the Mendip Way around Cheddar Gorge, our services are used to provide resilient and reliable radio communications due to mobile phones not working over the terrain to Summary of the main ensure runners safety. activities undertaken for the Channel Events – Mendip Murmuration 11[th] June. public benefit in relation to This event is a mountain bike race covering 35 miles of the Mendip Hills these objects (include within AONB, our services are used to provide resilient and reliable radio this section the statutory communications due to mobile phones not working over the terrain to declaration that trustees have ensure rider safety. had regard to the guidance Relish Running Races – Cheddar Gorge Challenge 12[th] June. issued by the Charity This event is a series of cross-country running races over the Mendip Commission on public Hills AONB covering various distances up to and including a half benefit) marathon. Our services are again required to provide resilient and reliable event and safety radio communications due to mobile phones not working over the terrain. Woodspring Wings – International Model Air Show 9[th] & 10[th] July. This event takes place between Bristol and Weston-super-Mare and is one of the largest model air shows in Europe. Our role here was to control the radio network and to run the control room to ensure clear lines of communications were maintained at all times. Relish Running Races – Cheddar 10k Road Race 17[th] September. This event is a closed road sponsored ran through the stunning Cheddar Gorge where our services are again required to provide resilient and reliable event and safety radio communications due to mobile phones not working over the terrain. Parkinsons Walk for Life – 30[th] October. This event is held around the Ashton Court Estate and comprises of a 1.5-mile and a 5-mile leisurely family walk around the estate to raise monies for Parkinsons. The Groups involvement is to assist with event and safety communications via radio communications
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Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
Our members are all volunteers and provide their time, equipment, and expertise as licensed radio amateurs freely for the benefit of our local communities and the organisations supporting them.
The Group use donations received to acquire new equipment to assist in the provision of resilient and reliable communications for situations when other forms of communications fail.
- contribution made by volunteers.
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Bristol & Somerset RAYNET Group have attended several events this year including a live callout providing event and safety communications for events that would otherwise not be possible to run due to the lack of reliable communication routes. The organisations we have worked with have all expressed their thanks for the professional service we provide both on the event and with the assistance of their planning. The Group are very experienced in setting up and running communications facilities over challenging terrain and many of our members are long serving. We have worked with several of the organisations listed above for many years now through several staff changes and our experience is always valued and appreciated when planning the events.
Section E Financial review
Cash at bank as of 5[th] April 2022 was £7835.87 in unrestricted funds. Brief statement of the These funds are sufficient to cover the Groups registration renewal fees charity’s policy on reserves to the National Organisation in January 2023 of approximately £180 and to pursue investment in updating our repeater and radios. No other outlays are expected at this time. No specific fund reserves are set at this time as no expenditure is expected.
Details of any funds materially in deficit
None.
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Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Bristol & Somerset RAYNET Group’s only income is from donations received, it makes no charge for the services it provides to the organisations or communities it supports. The Group received donations during 2020 which have yet to be allocated to any specific projects however it is expected they will be used to modernise the groups radio system. Without this support Bristol & Somerset RAYNET Group would be very limited as to the level of support it would be able to provide.
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Future Plans.
Having received a large donation, the Group will be looking to purchase a DMR Repeater to broaden the areas we are able to cover when providing additional communications support.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Mike Whitehead Gill Whitehead Position (eg Secretary, Chair, etc)[Chair ] Deputy Chair Date 12th February 2023
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Accounts 06 April 2021 to 05 April 2022
| INCOME | ||||
|---|---|---|---|---|
| 24-May-21 | Amazon Europe Core Donation | 16.91 | ||
| 16-Jun-21 | Relish Running Donation for Cheddar Gorge Challenge | 250.00 | ||
| 23-Jun-21 | Channel Events Donation for Mendip Murmuration | 250.00 | ||
| 29-Jun-21 | PayPal credit | 15.00 | ||
| 08-Jul-21 | Weston Hospice Care Donation for | Mendip Challenge | 250.00 | |
| 29-Jul-21 | Mobile cheque donation | 2.50 | ||
| 17-Aug-21 | Amazon Europe Core Donation | 18.10 | ||
| 13-Dec-21 | Amazon Europe Core Donation | 12.82 | + | |
| 23-Feb-22 | Amazon Europe Core Donation | 7.65 | ||
| 25-Mar-22 | Cheddar Running Club Donation for Big Cheese | 300.00 | ||
| 04-Apr-22 | Mobile cheque donation | 38.49 | ||
| --------- | ||||
| Total Income | 1161.47 | |||
| EXPENSES | ||||
| 12-Apr-21 | Website (Gill) | 11.99 | ||
| 23-Apr-21 | Sanitizer gel (Mike). Cheque no 000128 | 23.70 | ||
| 27-Apr-21 | Cheque 000129 sent to N.W.Hampshire RAYNET Gro | 2000.00 | ||
| 09-May-21 | Website (Gill) | 11.99 | ||
| 09-Jun-21 | Website (Gill) | 11.99 | ||
| 16-Jun-21 | G8OQG fuel for Tests, Mendip Challenge & Gorge & M | 33.50 | ||
| 09-Jul-21 | Website (Gill) | 11.99 | ||
| 09-Aug-21 | Website (Gill) | 11.99 | ||
| 10-Sep-21 | Website (Gill) | 11.99 | ||
| 30-Sep-21 | GB3FI Repeater donation | 250.00 | ||
| 09-Oct-21 | Website (Gill) | 11.99 | ||
| 11-Nov-21 | Website (Gill) | 11.99 | ||
| 09-Dec-21 | Website (Gill) | 11.99 | ||
| 09-Jan-22 | Website (Gill) | 11.99 | ||
| 10-Jan-22 | Group registration 17 members @ | £7.20 = £122.40 | 122.40 | |
| 09-Feb-22 | Website (Gill) | 11.99 | ||
| 18-Feb-22 | G4SNU fuel for Storm Eunice call-out to Portishead | 11.99 | ||
| 09-Mar-22 | Website (Gill) | 11.99 | ||
| 25-Mar-22 | G8OQG fuel for Tests, Big Cheese | 20.27 | + | |
| --------- | ||||
| Total Expenses | 2605.74 | |||
| Excess of income over expenditure | ||||
| Income | 1161.47 | |||
| Expenditure | **2605.74 ** | - | ||
| --------- | ||||
| Excess | -1444.27 | |||
| Last years balance | **9280.14 ** | + | ||
| --------- | ||||
| Balance | 7835.87 | |||
| --------- | ||||
| Represented | by | |||
| Bank Acc | 7835.87 | |||
| --------- | ||||
| Balance | 7835.87 |
Breakdown of Expenses Per Event
| Mendip Challenge G8OQG Fuel Total Expenses Donation from Weston Hospice Care Surplus Mendip Murmuration G8OQG Fuel Total Expenses Donation from Channel Events Surplus Cheddar Gorge Challenge G8OQG Fuel Total expenses Donation from Relish Running Surplus The Big Cheese G8OQG Fuel Total expenses Donation from Cheddar Running Club Surplus Total Event Expenses Total Event Donations Difference |
7.69 |
|---|---|
| 7.69 | |
| 250.00 | |
| 242.31 | |
| 7.69 | |
| 7.69 | |
| 250.00 | |
| 242.31 | |
| 7.69 | |
| 7.69 | |
| 250.00 | |
| 242.31 | |
| 10.19 | |
| 10.19 | |
| 300.00 | |
| 289.81 | |
| 33.26 1050.00 |
|
| 1016.74 |
Bristol & Somerset RAYNET Group is a Charity registered in England and Wales (1182470). Registered Office: 29 Coulsons Road, Bristol BS14 0NN.
RAYNET-UK is a company limited by guarantee in England (2771954). Charity registered in England and Wales (1047725) and in Scotland (SC046184). Registered Office: 9 Conigre, Chinnor, Oxfordshire OX39 4JY