## **Trustees’ Annual Report for the period**
**From Period start date To July 2019 Period end date July 2020**
**Charity name: Lytchett Minster and Upton Beacon Community Association**
## **Charity registration number: 1182444**
## **Objectives and Activities**
To benefit the inhabitants of Lytchett Minster and Upton without distinction of age, sex or of political, religious or other opinions by associating with local authorities, voluntary organisations and inhabitants to advance education, social welfare, recreation and leisure-time activities and to manage and maintain the Community Centre furtherance of this objective.
The Community Centre is used provide accommodation for local groups and organisations including health and fitness, Girl Guides, Play School, Church Sunday School, blood donation and theatre presentations.
## **Achievements and Performance**
SORP reference The principal activity of the Association will be centred on the Para 1.20 maintenance and operation of the Community Centre including provision for free use for events which benefit the parish residents.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Achievements against Para 1.41
The upkeep and letting of the hall provide facilities for local groups, the LUBCA Ladybird playgroup, and St
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objectives set Dunstan’s Church. We now offer some
free sessions to local groups who
benefit the community in a non-
sectarian way. An example of this
would be the use of the hall for no fee
for the annual horticultural show.
The hall is let to users at a nominal
Performance of rate adequate to maintain the
fundraising activities building, pay the incurred costs such
against objectives set Para 1.41 as heating and water etc., and
maintain a financial reserve as
detailed below. Recently the
committee have applied for grants to
help improve the centre and repair it
where necessary.
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## **Financial Review**
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Review of the charity’s Para 1.21 The charity remains with no accounts
financial position at the yet as we need to close LUCA and
end of the period transfer monies
Statement explaining Para 1.22 Reserves are held in LUCA so that any
the policy for holding immediate repairs to the building can
reserves stating why be funded and so that in the event of
they are held zero bookings we can continue to pay
our bills for 6 months
Amount of reserves held Para 1.22 0
Reasons for holding zero Para 1.22 None
reserves
Details of fund materially Para 1.24 None
in deficit
Explanation of any Para 1.23 The only threat to the charity
uncertainties about the continuing is that the trustees leave,
charity continuing as a or we are not allowed to close LUCA
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Future Hall lettings
Fund raising events such as table top
The charity’s principal sales and quiz nights
sources of funds Para 1.47
(including any
fundraising)
none
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
If lettings were to drop to zero there
would be no income. This was thought
A description of the Para 1.46 unlikely as the community use the
principal risks facing the facility widely, until COVID. The
charity Committee is fully aware of this event
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and has applied for loss of income grants
## **Structure, Governance and Management**
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Description of charity’s An AGM needs to be held so we can
trusts: switch to LUBCA. In Nov 2021 we will
close LUCA and turn over to LUBCA
with 8 trustees
Type of governing Para 1.25 The constitution is our governing
document document. body at present.
Management of the Hall is governed
by a lease from the Salisbury
Diocesan Board of Finance. A new
lease is drafted and accepted in
principle
How is the charity Para 1.25 It is a Charitable incorporated
constituted? Organisation
Trustee selection Para 1.25 Voluntary and co-opted at the AGM if
methods including no objections from members
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Reference and Administrative details**
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Charity name Lytchett Minster and Upton Community Association
Other name the charity LUCA at present until we can close it
uses
Registered charity 1182444
number
Charity’s principal The Community Centre
address Poole Road
Upton
Dorset
BH165JA
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Lynn Wright 2016 to present LUCA Chair
2 Mike Smith Now Deceased 2018
Simon Abroad from approx
3
Thompson 2015
Colin Imerson Withdrew due to
4
serious illness
5 Ron Burns 2016 to 2019 retired
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Other optional information**
Lynn Wright therefore is currently the only active trustee as seen above. An application to change the Association to a Community Interest Organisation has been accepted and the charity exists. Once we can hold a public meeting, we will close LUCA and activate LUBCA
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Mrs Lynn Sandra Wright
**Position (eg** Chair and Trustee **Secretary, Chair, etc)**
**Date** 25/09/21