Trustees’ Annual Report for the period
From 01-April-2022 to 31-Mar-2023
Charity name: Friends of the Cavendish School (FotCS)
Charity registration number: 1182441
NOTE: This report is based on a template downloaded from the Charity Commission website in December 2022 it has been converted into a Google Document and reformatted to make it more presentable.
| Trustees’ Annual Report for the period | 1 |
|---|---|
| Objectives and Activities | 2 |
| Additional information (optional) | 2 |
| Achievements and Performance | 4 |
| Additional information (optional) | 4 |
| Financial Review | 5 |
| Additional information (optional) | 5 |
| Structure, Governance and Management | 6 |
| Additional information (optional) | 6 |
| Reference and Administrative details | 7 |
| Trustees | 7 |
| Corporate trustees – names of the directors at the date the report was approved | 7 |
| Name of trustees holding title to property belonging to the charity | 7 |
| Funds held as custodian trustees on behalf of others | 8 |
| Additional information (optional) | 8 |
| Names and addresses of advisers (optional) | 8 |
| Name of chief executive or names of senior staff members (Optional information) | 8 |
| Exemptions from disclosure | 8 |
| Other optional information | 8 |
| Declarations | 9 |
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education and well-being of the pupils at the Cavendish School by providing and assisting in the provision of facilities not required to be provided by the local education authority at the school. Our main activity in this area has been to seek donations from local businesses groups, and individuals towards funding work in the school. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
When the Charity was set up we received a donation from a local charity towards a garden at the entrance to the new school - we are currently planning the new garden, but it has been beset with issues regarding locating a suitable site as well as the availability of Trustees to engage with this project. We have provided donations to the school during the period, which have been used for the benefit of the pupils attending the school. |
| A statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees confirm we have had regard to the guidance from the Charity Commission regarding public benefit. More detailed information is available on the Charity Commission website; https://www.gov.uk/guidance/public-benef it-rules-for-charities |
Additional information (optional)
| SORP reference | ||
|---|---|---|
| Policy on grant-making | Para 1.38 | The school celebrated its first year of operation in its newly built site in early December 2022. As a Charity supporting the school, we have provided donations and support where necessary in line with our Grant-making policy. We should note there have been significantly fewer requests for grants than we were expecting. This is a trend that has continued from previous years. |
| Policy on social investment, | Para 1.38 | Not Applicable. | ||
| including program-related | ||||
| investment | ||||
| Contribution made by | Para 1.38 | While the maximum number of Trustees | ||
| volunteers | the Charity can have is 12, during this | |||
| period, there were only five Trustees - | ||||
| four of which had children at the school - | ||||
| and the focus for the Charity continued to | ||||
| be establishing itself and developing | ||||
| policies and structures to conform to the | ||||
| requirements from the Charity | ||||
| Commission. | ||||
| The availability of Trustees has had a | ||||
| direct impact on the activities of the | ||||
| charity however, the work being done is | ||||
| laying a firm foundation for the future as | ||||
| we grow alongside the Cavendish School. | ||||
| Other | No additional information. | |||
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any more comprehensive benefits to society as a whole. |
Para 1.20 | We have provided grants to the school totalling around £1600. We have continued to fundraise and collect funds. |
| Additional information (optional) | ||
| SORP reference | ||
| Achievements against the objectives set |
Para 1.41 | No objectives for this period were set. |
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising has continued during the period, and we are enrolled with Paypal Giving. Sadly AmazonSmile ended and we have yet to find a viable alternative. We have not had the resources to solicit corporate donations during the period. |
| Investment performance against objectives |
Para 1.41 | Not Applicable. |
Other |
No additional information. |
Financial Review
| SORP reference | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity is in an excellent financial position - we are still holding the donation pending the garden. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | At the moment, we have no policy for reserves - the school is yet to be fully open, and we expect to have a reserves policy in place sometime during 2024. |
| Amount of reserves held | Para 1.22 | Not applicable. |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable. |
| Details of fund materially in deficit |
Para 1.24 | Not applicable. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no concerns with the charity being able to continue as a going concern. |
Additional information (optional)
| SORP reference | ||
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Individual (personal) donations, primarily Paypal. |
| Investment policy and objectives, including any social investment policy adopted |
Para 1.46 | Not applicable. |
| A description of the principal risks facing the charity |
Para 1.46 | The failure to provide a Sensory Garden is a significant ongoing issue, and the hope is that Charity can progress this in 2024. |
| Other | No additional information. |
Structure, Governance and Management
| SORP reference | ||
|---|---|---|
| Description of charity’s trusts: | ||
| Type of governing document | Para 1.25 | Constitution (based on a model from the Charity Commission current as of registration date - 13th March 2019). |
| How is the charity constituted? |
Para 1.25 | CIO - Following the Association Model. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are volunteers primarily from within the school community and the wider local community. No external organisations have a right to appoint Trustees. |
Additional information (optional)
| SORP reference | ||
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees are provided a copy of the Constitution. No formal policies are in place for the induction and training of trustees. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Charity structure is flat (given the few Trustees and volunteers). Work for the charity is organised via a WhatsApp group. During the pandemic, the charity was forced to switch to online meetings - using Google Meet - and it was decided after pandemic restrictions were eased that this would continue as it was easier for most trustees rather than having to arrange childcare. Meetings are typically scheduled for after 8 pm. |
| Relationship with any related parties |
Para 1.51 | Google provides email and document management services (for free) as part of the Google for Non-profits Programme. The Cavendish School is the school supported by the Friends and is itself part of the Eastern Learning Alliance academy group. |
| Other | No additional information. |
Reference and Administrative details
| Charity name | Friends of the Cavendish School. |
|---|---|
| Other names the charity uses | FotCS. |
| Registered charity number | 1182441. |
| Charity’s principal address | The Friends of the Cavendish School c/o THE CAVENDISH SCHOOL IMPINGTON VILLAGE COLLEGE, NEW ROAD, IMPINGTON, CAMBRIDGE. CB24 9LX. |
| Contact Number | 07814 871752 (Chair of Trustees). |
| Contact Email Address | chair-of-trustees@friendsofthecavendishschool.org |
| Charity Commission Website | https://register-of-charities.charitycommission.gov.uk/ charity-search/-/charity-details/5136000/ |
Trustees
Names of the charity trustees who manage the charity;
| Office | Dates Acting (if not the whole period) |
|---|---|
| Chair of Trustees | |
| Until June 2022 | |
| Until March 2023 | |
| Vice-Chair of Trustees |
May 2022 onwards |
Corporate trustees – names of the directors at the date the report was approved
Not applicable.
Name of trustees holding title to property belonging to the charity
Not applicable.
Funds held as custodian trustees on behalf of others
None.
Additional information (optional)
None.
Names and addresses of advisers (optional)
None.
Name of chief executive or names of senior staff members (Optional information)
None.
Exemptions from disclosure
No information has been marked as exempt.
Other optional information
No additional information.
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees;
Andrew Richard Pellew Chair of Trustees
19-Mar-2024
FRIENDS OF THE CAVENDISH SCHOOL
CHARITY REGISTRATION NUMBER: 1182441
ACCOUNTS AND REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
FRIENDS OF THE CAVENDISH SCHOOL INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS
I report to the trustees/members of the Friends of the Cavendish School (Charity number 1182441) on my examination of the accounts for the year ended 31 March 2023, set out on page 3
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under Section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:
the accounting records were not kept in accordance with Section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Hilary Whipp
Wednesday, March 06, 2024
Hilary Whipp 74 Hollytrees Bar hill Cambrisge CB23 8SG
FRIENDS OF THE CAVENDISH SCHOOL Statement of financial activities for the year ended 31 March 2023
| This year | Last year | ||||
|---|---|---|---|---|---|
| Unrestricte | Restricted | Total | Total | ||
| d funds £ | funds £ | funds £ | funds £ | ||
| Incone from donations | - 1,849.00- | - | -- | -1,849.00- | 17.77 |
| Total | - 1,849.00- | - | -- | - 1,849.00- | 17.77 |
| Expenditure | - 1,650.00- | - | -- | -1,650.00- | 29.49 |
| Net movement in funds | 199.00 | - | -- | 199.00 | (11.72) |
| Total funds brought forward | - 1,693.29- | - | 2,460.02- | -4,153.31- | -4,165.03- |
| Total funds carried forward | - 1,892.29- | - | 2,460.02- | - 4,352.31- | - 4,153.31- |
Balance sheet as at 31 March 2023
| This year | Last year | ||||
|---|---|---|---|---|---|
| Unrestricte | Restricted | Total this | Total | ||
| d funds £ | funds £ | year £ | funds £ | ||
| Current assets | |||||
| Cash at bank | - 1,892.29- | - | 2,460.02- | -4,352.31- | -4,165.03- |
| Total net assets | - 1,892.29- | - | 2,460.02- | - 4,352.31- | - 4,165.03- |
| Funds of the Charity | |||||
| Restricted income funds | -2,460.02- | -2,460.02- | |||
| Unrestricted income funds | -1,892.29- | -1,693.29- | |||
| Total funds carried forward | - 4,352.31- | - 4,153.31- |
Signed by one of the trustees on behalf of all the trustees
Andrew Richard Pellew 06-Mar-2024