## **Annual Report** ## **The Northmead Supporters Team (NST) 2023-24** ## **Introduction:** The Northmead Supporters Team is the name for the Parent Teacher Association (PTA) for Northmead Junior School in Guildford, Surrey. The NST is a registered charity (Charity Number 1182401 registered in England and Wales). The NST committee adopted the constitution of Parentkind and have a bank account with the Metro Bank. This constitution guides practice and provides public liability insurance. Each year we have to elect trustees (Chair, Secretary, Treasurer and Staff Member), which form the main committee. We have our own guidelines and risk assessments for our events and activities, all of which are held within the school grounds. ## **Our purposes:** To provide: - 1) Community: by developing and maintaining effective relationships between the children, staff, parents/guardians and others associated with the school, - 2) Resources: both financially and practically, to enable additional activities, facilities or equipment which support the school and enhance the learning opportunities of the pupils. ## **Members:** All parents (or guardians) of a child, and all Northmead Junior School Staff, are automatically members of the Northmead Supporters Team. This is explained on joining the school community. We hold our annual general meeting as part of our committee meeting in September. During this our financial and annual reports are shared, plus the trustee positions elected for a year’s term at a time. All members are invited. We hold termly committee meetings, again open to all members, to reflect on activities past, plan future events and purchases, discuss our income and expenditure, and ensure we are remaining true to our purposes above. There are additional meetings that the trustees hold with the school leadership team each year, plus sub-committees that meet to organise individual events or projects. The committee also regularly liaises on a WhatsApp group to discuss issues that cannot wait for a formal meeting. ## **Communication:** This takes place in various forms as well as person to person: - Reminders via ParentMail - At meetings - Via Class Representatives (each class has a representative and WhatsApp group) - Through social media, currently our email address, and Facebook pages (year groups and NST) ## **Activities:** The NST is fortunate to have a small core of very committed parents and staff who regularly attend meetings, organise and help out at events. All are volunteers and the NST would not be successful without this level of support and dedication. We are also very well supported by the school’s administrative staff, who lighten the load considerably! We remain keen to incorporate the school Wellbeing Focus into our activities, and to ensure that all children can access our events regardless of circumstances/needs. Some of our events are run with the focus more on community building than raising money. Usually, each school term sees a large fundraising event; our Bonfire and Firework Fiesta, and school fairs. We also put on events such as Film Nights, Tuckshops, Second-hand Uniform Sales, Sponsored Events, Raffles, Clothing Recycling, and provide refreshments on various occasions. The year to August 2024 was an incredibly successful year for the NST, and we have generated an overall profit for the year and provided a full schedule of events and contributions to the school. As well as organising the above events, the NST has ongoing regular financial commitments to the school that are funded by the money raised: - Termly Extra-curricular Days i.e. Fantastic Friday; - Workshops for each school year group; - Enrichment Week (in the Summer term for the whole school); - Christmas present (a book and cracker) for each child; - Animal upkeep; - School grounds clear up. ## **Funding:** The NST’s activities have generated £14,753.43 in funds for the school this year. Full details of our income, expenditure and profit can be found in the Treasurer’s Report. Requests are made by staff, children and parents for funding for activities and resources. We actively seek and encourage ideas through our newsletters, questionnaires (to children, parents and staff), ‘Wishlists’, and during committee meetings. Members are reminded regularly how to get in touch with us. We have been able to make the following donations and purchases this year (in addition to running the events and activities): - Donation towards the purchase of iPads for all year groups - A refresh of the animals’ enclosure - Bullying Workshop (attended by Northmead staff member) - Headsets for production nights - Ping Pong Supplies - Tree and equipment for Forest School - Dictionaries - Play sand - Guildford in Bloom Donation - Supplies for Northmead Playground Buddy Scheme ## Our challenges ahead: - To continue to recognise and navigate cost of living challenges - To continue to fulfil our purposes and be creative in doing so. - To recruit volunteers to help e.g. to prepare and plan events, research resources, set up, run and pack down for events, take on trustee roles. This is an ongoing and continuous task. - To balance the communication needs of parents – those who want more and those who want less! - To be as sustainable in practice as possible e.g. reducing the use of single use plastic, minimising waste, ensuring waste from our events is sorted and recycled where possible. - To make the process of requesting funding from the NST as simple as possible for both the school and our treasurers. To incorporate Gift Aid where possible to enhance our fund raising. - To have fun, make new friends, and enjoy seeing the childrens’ smiles while doing all the above! ## **Contact details:** ## Northmead Supporters Team Registered Charity in England and Wales Number 1182401 c/o Northmead Junior School, Grange Road, Guildford GU2 9ZA Telephone: 01483 529870 (School office) Email: northmead.NST@gmail.com Facebook: Northmead Supporters Team Prepared by Lisa Dixon, Trustee (Treasurer), September 2024 **Treasurers Report For the year ended 31 August 2024** Prepared by: Lisa Dixon Trustee (Treasurer) September 2024 1 | Page ## **CONTENTS** ||PAGE NUMBER| |---|---| |Legal and administrative information|3| |Accounting and reserves policies|4| |Receipts and payments account|5| |Event profit comparison|6| |Costs and donations|7| |Statement of assets and liabilities|8| |Commitments|9| 2 | Page ## **Legal and administrative information** Charity Name: Northmead Supporters Team (NST) Charity Number: 1182401 (registered in England and Wales) Charity Address: c/o Northmead Junior School Grange Road Guildford Surrey GU2 9ZA Governing Document: Parentkind Model Constitution dated 13 September 2018 Trustees: Chair - Catherine Morton Treasurer - Lisa Dixon - Secretary Kathryn Shepherd Committee member - Denise Lewis Committee member - Rebecca Lock Bank: Metro Bank Independent Examiner: N/A Objectives: The object of the association is to advance the education of pupils at Northmead Junior School, in particular by: - 1) Developing effective relationships between staff, parents and others associated with the school, and; - 2) Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils 3 | Page ## **Accounting and reserves policies** Basis of accounting: The treasurers report has been prepared in accordance with section 133 of the Charities Act 2011, by using receipts and payments accounting. ## Reserves: The charity seeks to support Northmead Junior School by providing financial and other assistance to those projects agreed by the Trustees (and in consultation with the schools Head), whilst at all times maintaining positive reserves. The level of reserves remaining at the end of any given financial year should cover as a minimum, all expected activities run by the school (marked with * in the “Commitments” section), any restricted funds for long term projects and amounts held as a cashflow buffer. A copy of the NST Financial Reserves Policy is available on request. 4 | Page Receipts and payments account 5W.52 ¢&)Ihos GrftAd IP7fj Drfire PoJJS5 422 y449 5J7A5 4.tJ p* fthi Vloffk*o ElpEnd*￿-s￿￿Q1& TQT DcTrllhDn5tD￿rthrnc￿d￿thD1￿￿th￿￿+wIUrk%hUpsl 5 | Page Event profit comparison L Incvmp 284.00 E 248.00 36.00 Ebnatiolls L Incoft l. hcom 551.89 8D2.70 599 52 47.63 1.3D Clothes re(ych'n8 L kncome 274.15 197th0 76.7S rkik) TI￿ In 2024 kat￿n￿OrmU￿1 L Income 2. Evefftt 04&84 74L66 64&84 É 1.163.56 277.17 Bulka ars in 22 23 É 1.9(P)J2 E 1.784_74 427.51 Oneks5 event in 22 Inciea5e ￿ c05tolfiiEwoik5 24 Bonfire 2. Evont É s￿6L91 160.01 Santa lun Piodurtion Nwdht thsco 2. Event 167.50 2. PST Eveilt 757.19 E 2.107.51 E I.350.42 I￿53.19 155.rM) 5e5 ￿5$ in 20124. •Jded lTh)96 P&)di5(D in 23 24 rof¢5 fro hotol iarrrne5 2. N5T Evwt E I￿53.79 155.(M) Quiz Surnmei Fair Tuck shop PafflÈ- Xrna5 Xrna5 Treos 2. Event 24 2. PST Event 3. N5T Fundra￿er 3. Fundraisor E 1.71a27 23&63 E 1.844.23 191.fja 125.96 16.99 One ￿s5 event in 23124 É IhS9.12 É ).144.37 130ffj0 485.os 3. Fundraiser iio_oo 1uThjra￿er In 23 24 on50r￿ silence RDrk. Pa Sm3rti 3. Fundra￿er 3. ￿41 Fundra￿er 3. Fundra￿er 234. 15.(M) 550.53 2￿.00 19_19 26.(Kl 34.19 550_53 r￿e5 in 23 kied wonka bat5 24 Riffle- Easter 3. Fundra￿er 3. PST FUNd[d￿eT 3. Fund[￿￿er 490.50 63620 145 70 242.10 242.10 rkni ((%nt￿ne￿ wff h an eventlworksho New lUnd[a￿er in 23124 24 Wonka Bar5 492.08 492 08 É la￿34.69 £ 14.75aAI 6 | Page Costs and donations Anlm21 U ke 731AI YE5 $eeCornrnifrThents Anirna15-Refre5h of endoAJre 651.68 Chrisim25- BDok5 Christmas- Cratkers for Sthool Xm39 Lunth 396.32 YES Iseecofflfflitrwentsl YES l$eeCommitrMents YES 100.71 Enrichment Week 982. 117.99 YE5 $eeCornrnitrTents ThE Hub YES seeCGrnmitrThents Groundsdearup (05ts Wurk5hDP-All Ye￿5 WarkthD IYe¥ GrDU JYe¥ Grou lye￿ GrDU WorkshoplYe¥ Group Purcha*- Year 6 (Lvavvs P¥tyl Worktho -All Yea3 -24 New parents evening Workshop Che55 chdleng Headsets for productlon nÈhts Pun 507.36 YES Iseecornfflitrwentsl YES15eeCarnrnitrThents YES s8gCofflrnitrw&nt9 851.00 Purcha￿-year 3 00.00 Worksho PLJrcha*-Year 4 51D.OQ YES $eeCornrnitrTents Wark5hD Purcha￿ -Ye3r S S26A2 YES 59.69 YES l$eeComrnifrThentsl Pffx ment l -De JSitPtsid 958.20 117.93 118. 60.00 620.95 30.5E Forest school equipmwr broorn 51t2rp Schuul DDn&tiun -ipad5 Sthaal Donation -ipads Dlctionari 151. 3.ODO.00 5.DDO.00 175.20 Tree5 for School 21.9E Sthool Donatlon -Ip2ds 5&nd Guildford in Bloom Donation Water lor dlstrict ¥orts 2.000.00 ID4.[ 255.91 7.50 16.50 Playground Buddy Scheme 121.93 General SU End of battErI￿ etc ift£ for office staff 47.99 ear ID4AS 163.00 NletrD Bank Mllnthly lor cknline &3nking P¥entmal Char 25 annua renewd tu Surre 2410.00 IQO permDnthl lown 399.02 men15 unt Counul NST meetlngs and AG 7 | Page ## **Statement of assets and liabilities** 8 | Page Commitments Animalu kee Christrna5 - knks chrI￿rna5 - Crackers for kh(MJl Xmas lunch Eniiihment Week PaniaS1￿ Frid The Hub Grounds C￿ar u Worksho All Years Worksho /Year Gr(xJ F4Jrchase-Year 3 Worksho earGrou Purchase-year 4 Worksho /Yeai Gr(xJ F4Jrchase-Year 5 Workshoplyear Gioup Purchase-year 6 ILe3vpr5 Partvl £ iJ)00.00 500_00 Costs reduced sanima 200.00 E 1S00_00 500.00 200.00 Amendd - transferto worksho costs 500.00 58.20 AdditK)nal £250 for 24125 9S&20 + 2400 r53 510.00 soo_oo 500.00 soo 00 £ 9J6&20 General SU I￿S batter￿5 etc End of ts for office ￿aff PaientKind Subscri ion uiiÈrnÈtht Metro Bank - Month Fee for Onlirbe Bankin Parentrnail Char L(ntery (annual renewal io &Jrrey C(xJmy (ouncill MPLC umbrella licence NST meetings and AGM iu ISU_OO eai loo.00 200.00 240.00 600.00 20.00 140.00 £20 er month Alk>win online tnents For flirn ni ht5 13 xcommtttee, l AGMI 160.00 £ I￿1000 TOTALCOMm￿mEHfS FUNDS AVAILABLE (BANK + PEflY CASHI BUFFER LANCEftO GENERATE £ 11378.20 £ 6397.06 £ 1200.00 9 | Page ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Northmead Supporters Team **On accounts for the year** 31/08/2024 **Charity no** 1182401 **ended (if any) Set out on pages** 3-4 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2024. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 29/06/2025 **Signed: Name:** Frances Miles **Relevant professional** FCCA **qualification(s) or body (if any): Address:** 13 Railton Road Guildford Surrey GU2 9LX 1 **October 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** None. **any items that the examiner wishes to disclose** . 2 **October 2018** **IER** CHARITY COhlMISSIO F(* ENGLMD AND YIAIF Receipts and payments accounts CC16a Fw th• pw1￿] To Sects"on A Recewts and pay￿￿t$ Unr•8trtcrgd Ro8m¢t End￿rn￿l ftJr#* Al a7VJ •7VJ Folrt 1•.n• 4262 1114• 1114• CCXX Al (?#) IER October 2018 Sedi(m B Ststement (A assets aml li*)11￿￿ & the end of the WM)d L1nrurr￿•d fvno* R••rMct ETh))wm8nl 81 Cash fwK15 ToTal &46h •fft7 -"¥#4# D&t3114 CCXX 1881 IER October 2018