## **HIGH HOPES FOR HALLIWELL-BEING CIO** ## **ANNUAL REVIEW** **&** **FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31 2020** **Charity Registration No - 1182385** **HIGH HOPES FOR HALLIWELL-BEING CIO TRUSTEES’ REPORT & FINANCIAL STATEMENTS YEAR ENDED DECEMBER 31 2020** ## **CONTENTS** |●|General Information|1| |---|---|---| |●|Trustees’ and Directors’ Report|2 – 4| |●|Independent Examiners report|5| |●|Statement of financial activities|6| |●|Balance Sheet|7| |●|Notes to the accounts|8 - 10| **HIGH HOPES FOR HALLIWELL-BEING CIO GENERAL INFORMATION YEAR ENDED DECEMBER 31 2020** ## TRUSTEES Those serving as Trustees during the year and up to the date of signing of this report were: Elizabeth Bomber (Appointed September 22 2020) Graham Darcy Chair (Appointed July 24 2018) Gilian Hamilton Secretary (Appointed July 24 2018) Rodger Petch (Re-appointed August 2019) Susan Pilling (Re-appointed September 22 2020) Sharman Scott Treasurer (Appointed September 1 2020) John Sloan (Resigned September 22 2020) APPOINTING BODIES West Bolton Team PCC - Can appoint up to 3 trustees HAFWAY - Can appoint up to 1 trustee Halliwell Befriending Service - Can appoint up to 1 trustee Skills Club and Parent group - Can appoint up to 1 trustee REGISTERED OFFICE St Paul’s Community Centre Halliwell Road Bolton BL1 8BP MEMBERSHIP LIST AT YEAR END Elizabeth Bomber Sharon Bolus Graham Darcy Gilian Hamilton Rodger Petch Susan Pilling Sharman Scott Steph Stather. EMAIL community@hopes4halliwell.co.uk Page 1 **HIGH HOPES FOR HALLIWELL-BEING CIO TRUSTEES’ AND DIRECTORS’ REPORT** ## **YEAR ENDED DECEMBER 31 2020** The Trustees present their annual report and financial statements for the year ended December 31 2020. High Hopes for HalliWell-Being CIO (HHH) was established as a charity when its constitution was signed on July 24 2018. Its primary purpose is to carry out various activities in the Halliwell area of Bolton, focusing on maximizing the use of St Paul’s community centre for the purposes of education and provide facilities in the interest of social welfare. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing Document** The charity was established as a Charitable Incorporated Organisation (CIO) and is governed by its constitution dated July 24 2018. It immediately applied to be registered with the Charity Commission, but due to delays in registering new CIO the formal registration as Charity number 1182385 became effective March 8 2019. ## **Membership** Membership of the CIO is open to anyone who is interested in furthering its purposes. A member may be an individual, a corporate body or an individual or corporate body representing an organisation which is not incorporated. If the CIO is wound up, each member is liable to contribute to the assets up to a maximum of £10 per member. The CIO may require members to pay reasonable membership fees. A list of members at December 31 2020 is given on page 1, and an updated list is available upon request from the Secretary. ## **Appointment of Trustees** The Trustees are either elected or nominated. Elected Trustees are appointed by the members in accordance with the constitution. Nominated Trustees are appointed by one of the Appointing Bodies, as listed on page 1. The current trustees are listed on page 1. The minimum number of Trustees is one and maximum number is six. At each AGM one-third of the Trustees must retire and are eligible for re-appointment by the members. The retiring Trustees shall be those having served for the longest period in their current term, if more than one-third has served for the same length of time this should be decided by lot. ## **Trustee recruitment, induction and training** The current Trustees were selected on the basis that they were committed to the concept of the CIO and have an appropriate range of skills to ensure that the charity can develop. The Trustees are committed to developing appropriate policies for Trustee recruitment, induction and continuing training. In the meantime, information regarding governance and suitable training opportunities is forwarded to Trustees and a budget is made available to fund specific training opportunities that might arise and to pay for external advice where there is a gap in Trustees’ expertise. ## **OBJECTIVES AND ACTIVITIES** The objectives of the charity are to benefit the residents of Halliwell, Crompton and the surrounding area, without distinction of sex, sexual orientation, race , political, religious or other opinions, by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents ## **STATEMENT OF PUBLIC BENEFIT** The Trustees have referred to the information contained in the Charity Commission’s general guidance on public benefit when reviewing the aims and objectives and in planning future activities. The Trustees believe that the activities carried out benefit the public by providing services and otherwise assisting individuals in need because of lack of opportunity, worklessness and ill-health. Page 2 **HIGH HOPES FOR HALLIWELL-BEING CIO TRUSTEES’ AND DIRECTORS’ REPORT** **YEAR ENDED DECEMBER 31 2020** ## **ACHIEVEMENTS AND PERFORMANCE** This has been a difficult year for a fairly new charity, with many activities severely restricted because of the Covid-19 pandemic. The Trustees continued to focus on establishing the activities of the Charity and applying for funding. Some activities carried out by the Charity were managed until 2019 by the West Bolton PCC, Charity number 1131301. That Charity is the owner of the property known as St Paul’s Community Centre, HHH is responsible for managing the various activities carried out in the building, and for employing staff to facilitate this. The two charities work very closely together for the benefit of the local community around St Paul’s church. We have set up a “WhatsApp” group to keep in touch with some of our volunteers and service users, this group is a lifeline for people who are struggling with loneliness. We speak every day, enjoy weekly zoom quizzes and bingo and play other games. We are in contact with other service users who are not online via phone calls, check how they are, if they need any shopping or anything else they may need. Funding achieved: Sir James and Lady Scott Trust, West Bolton Team Community Fund, Bolton Council area forum, The Manchester Guardian Society Charitable Trust, COVID-19 Lottery Fund, Bolton CVS Festival fund. We have been recruiting volunteers throughout the year and have 34 volunteers, this includes 6 on the Trustee Board. ## **FINANCIAL REVIEW** Income for the period from unrestricted funds (including designated funds) of £24,877 (2018-19 £26,908) consisted mainly of grants, donations and room hire. Expenditure from unrestricted funds of £19,037 (2018-19 £19,411) consisted mainly of utilities, insurance, rent and maintenance costs. There was a surplus of income compared with expenditure of £7,091 (2018-19 £5,546) on general funds which has been used to build free reserves up to £12,637 (2018-19 £5,546) to provide financial stability, and a balance of £700 (2018-19 £1,951) on designated funds for future projects. Income and expenditure on various restricted funds are shown in note 6, with expenditure exceeding income by £6,067 (2018-19 surplus income £30,765), as grants received in previous periods have been expended. The balance on restricted funds of £24,698 is available for future expenditure on salaries, equipment and other costs. ## **PLANS FOR THE FUTURE** We shall apply for additional funding so that the Community Development Worker and Community Peer Workers can work additional hours and so we can be confident about being able to continue their roles. This will enable us to continue our activities and events and also to provide new projects within the community centre throughout the week and at weekends, e.g., a weekly job club, Saturday cinema, half term events such as picnics and games. We will continue to look for funds for specific activities at the centre and we will organise fundraising events to help to cover the cost of running the community centre. We will carry on recruiting and training volunteers. Page 3 **HIGH HOPES FOR HALLIWELL-BEING CIO TRUSTEES’ AND DIRECTORS’ REPORT YEAR ENDED DECEMBER 31 2020** ## **RISK REVIEW, FUNDS AND RESERVES POLICY** The Trustees regularly review their Charity’s risk management systems, risk register and policies developed to mitigate the key risks identified by the Trustees. The key risks are considered to be - Insufficient funds to pay employees - General employment risks - Health and Safety in the building - Complaints against a member of staff or a Trustee The Trustees believe that these risks are minimized by holding regular meetings, the level of expertise on the board, monitoring of staff and development of policies. They are satisfied that there are sufficient procedures in place to mitigate these risks to an acceptable level. Free reserves represent those amounts which are neither restricted nor designated and thus available to use at the discretion of the Trustees. The Trustees recognise the need for the Charity to establish and maintain free reserves to enable it to continue to carry out its charitable objectives in the event of unforeseeable matters arising. The Trustees aim to maintain unrestricted free reserves sufficient to cover 2 months salaries plus 3-6 months’ average other running costs, which would be c£12,000 to £16,500. At December 31 2020, free reserves stood within this range, at £12,627 (2019 £5,546). The movement on funds held by the charity are detailed in note 6 to the financial statements. ## **TRUSTEES RESPONSIBILITIES** Charity law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of the charity and of its surplus or deficit for that period. In preparing those financial statements the Trustees have: - - selected suitable accounting policies and applied them consistently - made judgements and estimates that are reasonable and prudent - stated whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements. - prepared the financial statements on the going concern basis. The Trustees are responsible for keeping records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the requirements of the Charity Commission. They are also responsible for safeguarding the assets of the charity and hence for taking steps for the prevention and detection of fraud and other irregularities. Approved by the Trustees on March 12 2021 and signed on their behalf by Trustee: Sharman Scott and Gilian Hamilton Page 4 **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF HIGH HOPES FOR HALLIWELL-BEING CIO FOR THE YEAR ENDED DECEMBER 31 2020** This report on the financial statements of the CIO for the period ended December 31 2020, which are set out on pages 6 to 10, is in respect of an examination carried out in accordance with the Charities Act 2011 (“The Act”) ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the financial statements. The charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 and that an independent examination is needed. It is my responsibility to: - examine the accounts (under section 145 of the Act); - to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Act); and - to state whether particular matters have come to my attention. ## **Basis of this report** My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. ## **Independent examiner's statement** In the course of my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that: - proper accounting records are kept (in accordance with section 41 of the Act); and - accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## _**Signed:**_ _**Date: March 12 2021**_ _**Helen Bolton, FCA Chartered Accountant 16 Lee Fold Tyldesley Manchester**_ Page 5 HIGH HOPES FOR HALLIVELL4EING CIO statement of Financial Activities For the year ending December 31 2020 Unrestiided Flmds UrnestiictedFunds Genera Desiwated ￿Str￿led TOTAL 6eKeRf R￿tr7ded ror N*Jte FuTh1s Furnls F￿rf5 Funds 201W19 Grants 2(a) 5.JJO 8.064 19.364 >2,￿8 2T82 66, 164 69,546 Donations & fijndraisinq 21bl 2,457 3.107 29T5 1,951 4926 Charitable Activities 2(¢1 8.yJ6 8.Kffj 19,3)0 19,200 TOTAL INCOME 14.356 10.521 19.364 44241 24.95T 1,951 66,764 93,672 Charllablo AcllvStlos 7,328 11.709 25,431 44,468 19,411 55,999 54410 TOTAL EXPENDrruRE 7.328 11.709 25.431 44,468 19,411 35,999 54410 NET INCOME I IEXPENDITUREI BEFORE TRANSFERS 7.028 11.1881 16.0671 5,546 1,951 30,765 38,262 Transfers between knnds 63 NET MOVEMENT IN FUNDS 7.(￿1 11.2511 16.0671 5.516 1,951 30,165 38,262 Balances b￿d. 5.916 1.951 30.765 ￿2￿2 Balances C￿d. 12.637 700 24.698 5.546 1.951 30,165 38,262 The notes on the followin es fonn art of these accounts. Page 6 HIGH HOPES FOR HALLIWELL-BEING CIO Balance Sheet at Decentsr 312020 Urnestrh￿ed Fur Funts De￿￿ed lie*icted F￿￿ General F￿￿j TOTAL 2DI? Nole 2•21 Bank Balances 700 24 698 01 30 765 TOTAL CURRENT ASSETS 16.803 700 24.698 42201 7019 1.951 30,765 39,735 Credito￿. Amounts falling dua Ilhin one year 4.166 4.1 1.473 1A73 NET CURRENT ASs￿s 700 24 698 38Q35 38262 TOTAL NET ASSETS 12.637 700 24.698 38P35 5546 30,765 38262 REPRESENTED BY.. Unraslricled - Generdl 12.637 12837 5546 Unrestncled- Designated 700 7C•) 1.951 R eslncted 24 698 30 765 38 The notes onthe fDlb)wng pages fDrmpart Of ttEse aCCoL￿ts. Approved by the tru5t8e5 on and ilgn•d on its b•ha￿bY Page 7 HIGH HOPES FOR HALLIWELL-BEING CIO NOTES TO THE FINANCIAL STATEMENTS For the year ending December 31 2020 1 ACCOUNTING POLICIES The prinapal accounting pdiaes adcpted in the preparation of the finanaal statements are set out bdow. Basis of preparation The financial statements have be￿ prepared on a going C￿￿rn bass, in accordance with the StatenEnt of R￿cMMend￿ Practice 'Accounting and repc(ts"ng by charib.es 2015 IFRS 1021" and UK Generaly Accepted Prath￿ as it applies trcm 1 January 2016. The financia StateM￿ts have been Pr￿ared Und￿ the hiStc￿Cal cost ccnvenbon. The financial statanents indude ail transacticfis, assets and liabilites forwhith the tharity is responsible in law. They do not indude the acccunts of comnxjnity grwpsthat cwe Ih&r main affiliab'on lo another body. Fund accounting G￿e[al funds are available at the discretion of Ihe trustees in furtheran￿ of Ihe g￿eral Obl￿tiveS of the charity Restricted funds are funds ￿bject to specific restriclive ccnditsons impos&J by donors, funders or by the purpose of grants. The purpose and use of the restncted funds is set cut in note 5 to Ihe accounts. Donations and grants and similar income InconE from donab'ons and grants, induding capita grants and donat'cns, is accounted fcr when these are r￿￿vable, eX￿p1 when they relate to fvlure aCCc￿n￿ng penods or when the dOn￿S or grantors iryose pre conditicns that have not been ￿Et. In these cases the inccme is deferred until the future pen¢)J andlor the conditicns have be￿ met. Imjhere conditions are Impos￿ which restrictthe use of the inconE to 9)￿1￿C purpc6e then it is indudaj in inconE under restricted funds when it is due. Page 8 H￿H HOPES FOR HALL￿l￿LL.EEI4GC NOTESTOTHE FINANCL4L sTATE￿ENTs Forthèywéndlng DÈcèmber312tr20 (Canti Ut¥pslric*ed Fwds note GenEral Dewd TOT•1 Dtt>iwded Restrthd TOTAL Fwds 2LII8119 21al Grants Bio Lott￿¥ Fun(J Bo￿n Cl 497 497 48,924 48,924 15.275 18,057 200 200 2.782 N arowl Lottery CDmmunlty Fmd BoM)n MBC 14592 14•2 2575 7WJ 5.000 H MRC Job retenbDn stfEme 8.064 Sir James & L3(ty Scotr Tru51 M3n¢hesler GLfjrdi8n Society TnEt Forever Manchester 500 1DOO 200 2C Greatw Manchester LieLterErt 1.000 1,0 Manchester Polce Trust 8064 19 66 69 546 21bl Donatlf)ns & fvn¢*alslng Fundrasim everts 68 1.257 1.969 1.451 3,420 1,5 Donabons 571 1.200 1.000 500 Bank Inte￿5t 11 650 21cl Incom• from Chaiitabl•Adibryti•s Room hire 8506 8506 TOTAL NCONE 14,356 10.521 19364 44241 24.957 1.951 66.7&1 93,672 3. ExPEND￿URE Charitabl• A¢ti4ryties staff costs 8.064 18563 26,827 31.060 31,0 7,5L 3,356 3,150 2,087 Rert 1.500 7.500 Water. Gas. Electricty& L*me 1.599 503 2,1tr2 3.355 Imur3nce 1.251 419 3.150 Cleanina. PPE & mairterorre 641 2255 2.087 Equirynent & rLYLires Prinb"nq, cownq & s￿orery Tr31Thry Costs Costs re13tng tD cfEntatle actrthes IT 752 3,512 1936 72 1,594 341 568 2,157 841 107 179 500 185 505 JOJ 200 133 1.400 314 1.496 1,810 645 645 RpcM￿Mert & royrol 3(*nin Leq31 and PrDfession21 TOTAL EXPENDrruRE 78 98 176 425 42 1 875 4. STAFF COSTS alan 8.064 18250 26,314 31,060 31,060 Empbyers N atonal Insurar￿e Empbyers pension T¢t 313 313 8064 18 31 060 31 060 Page 9 HIGH HOPES FOR HALLI￿L￿ENG CIO NOTESTO THE FINANCIAL STATEMWS Forthe ywarendng Decerrt)er 312020 (Cont.) Uniestnctal Funds Llnrestn¢led Func General De￿gnated Restmted Funds Funds Fu￿S TOTAL General Designated Restncled Funds Funds Funds TOT AL 2019 Accruals 600 600 Def&rred grants re future room hire Total Creditors 3,566 4,166 3.566 4,166 1.473 1,473 1.473 1,473 Bal￿1 T[￿*S Bal 31 Stall Costs 25.589 5.499 118.5631 9.590 13.3471 1,660 500 17051 2.836 3.775 12.1361 680 16801 ),765 19￿64 (25A31) 12.525 6.243 1.455 4.475 Covid Lottery fvJnd Communty activrties GarcÈn and othèr eqUIrMT￿nI Discovery Avfird Total restrlcted funds 24.698 Designated lun(ts re noise reduction Designated ILJncÈ re staff costs DesignaledfuncÈ re Vvall Dosign8led ILJncÈ re Breast Ljnrt General fr@e res@rrfes Total unrestrfcted funds 1.951 1.285 13.2361 8.064 18.0641 500 12761 12241 672 11331 161 s.￿6 14.356 17.3281 7A97 24￿77 (19P37) 700 63 12.637 13R37 Total Funds 38262 44241 (44,466) 38P Grants y￿re receNed from The &"g Lottery Fund and Boton CVS thich are restn.cted lo surport staff sa18ries In aOJtson SOfTÈ gants bvere receievd from the HMRC Job staff costs - Restricted funds RetenDon &heme vthich ￿re not fornEIty resmcted txjl vhich the Trustees decithd lo and Designatfrd funds (￿si￿at￿ tov<ér(È staff salaries Related costs ￿[e allocated f1rsl against designat@d lun(È and then a￿1n51 restricted funds. Baknces on each fund at the ènd of the year aro carried toNard 10 fund ongoing costs in the fU￿re. Various start-up génts related to corrmunity 8ctNrcies or direct acbwty costs such 85 Restrictedfunds re Comunity tutors are hewj as restricted fun(ts unb"l extEnckd Balances at the end of the FEriod relate lo tutor sessions scheduledfor the suÈ6eqJent year Restrictedfunds re garden and other equipment Various Janls receNed to rurchase equipffÈnl for groups vthich have not yel boen expenthd are carried forward to the lollobmng year These will expenthd in spnng 2020 on respect of she(ts and other equi[￿Ent Restrictedfunds re dis¢ovory Th"scovery ATrherd gants received in wwous periots wre us&d to SUFporl start-up Award costs. Designatod funds ro n￿sfr reduction Fun& generated In [￿lor pono(È for a noise redJcb"on ryojecl al tho comminity centre vtre hekj In a designated fund unbl sufficient lunts ￿re év8118ble The work byas carried out thring year Free reserves retfesent fun(È that are not restncted or &sI￿ated for SFecilic rp)sès. Tho chanty commssion 9j1￿lineS Indcato Ih8t Ireo reservos shOLj￿ bo in the regon of 3 to 6 rrDnlhs' running costs byhich TrNould be c£4.500 to £9,000. General frèe reserves Page 10