ARTS ALIVE IN SHROPSHIRE AND HEREFORDSHIRE
ARTS ALIVE IN SHROPSHIRE AND HEREFORDSHIRE
STATEMENT OF FINANCIAL ACTIVITIES
31 March 2022
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ARTS ALIVE IN SHROPSHIRE AND HEREFORDSHIRE
TRUSTEES’ ANNUAL REPORT AND ACCOUNTS
FOR 12 MONTHS ENDING 31 MARCH 2022
Reference and Administration Details
Arts Alive is a registered charity, number 1182373. The principal address is Office 007, Enterprise House, Station Street, Bishops Castle, Shropshire SY9 5AQ
Trustees of Arts Alive as at 1 April 2021 were: Paul Graham Kim Smith Stephanie Jayne Hinton Hannah Prior Ben Mowbray Michael James Connolly Rachel Ann Rees Judith Ann Trustman Louisa Harriet Cresswell Mayor
Arts Alive’s bank is: CAF BANK Ltd, 25 Kings Hill Avenue, West Malling, Kent ME19.
The independent examiner of the accounts is Shaheen Uddin - Aims Accountants for Business
Structure, Governance and Management
Arts Alive has existed as an unincorporated trust since 1999. On 7th March 2019, Arts Alive became a Charitable Incorporated Organisation and all assets from the old Charity were transferred to the new one on October 1st 2019.
Arts Alive is governed by its constitution adopted on 7th March 2019.
Trustees are elected for a three-year term on the expiry of which they may stand for reelection.
Trustees confirm that the trustees have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.
Objectives
The objectives of Arts Alive, as set out in the constitution, may be summarised as fostering and developing artistic taste, knowledge, and appreciation of the arts in Shropshire & Herefordshire and the surrounding areas
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ARTS ALIVE IN SHROPSHIRE AND HEREFORDSHIRE
Summary of the main activities
By working with local volunteers, we organise Live and Film events throughout the area. In addition, we run projects such as Creative Conversations, where we reach people who do not normally engage with our service.
Contribution made by volunteers
Arts Alive would not be able to function without the hundreds of volunteers giving up their free time for their communities. A total of 6,723 volunteer hours were committed during this financial year.
Main achievements
Despite the country still feeling the effects of the pandemic, and events and attendance being lower than usual, we achieved:
Live Events – 114 events to audiences of 4,743 (previous year not including online offerings was 8 events – Arts Alive on Wheels). This compares to 19/20 a normal year of 151 events to 8,209 people.
Flicks events – 557 events to audiences of 15,782 (previous year not including online films – 30 screenings to audiences of 645. This compares to 19/20 figures of 965 and audiences of 39,310.
Events are more critical than ever in re connecting communities after the worst of the pandemic, but promoters and audiences were still anxious about organising and attending events, hence the lower figures.
Financial Review
Despite far fewer events, and therefore income the overall income figures are very similar to the previous year. This is due mainly to the support of our main two funders, Arts Council England and the BFI (British Film Institute). Governments support through local authorities, and the Culture Recovery Fund also played their part in ensuring that the future of Arts Alive is more secure.
The operation of live and flicks events costs rose, reflecting the fact that more events were organised this year from an all-time low in 20/21.
Overall, the organisation is well places to recover from the pandemic in the years to come. It has funds to ensure its continuation and to develop its work and invest in its staff.
Reserves
Arts Alive currently holds £117,939 in reserves. These are held in reserve for a variety of reasons, the main ones being:
Stability Reserves (£55,996) are held in case of catastrophic funding loss and are designed to give the organisation 6 months running costs, to either find alternative funding sources or to wind up.
We hold £24,906 in a Catalyst reserve fund – this fund was due to be spent last year, and is still being held over until the time is right to use it. It’s purpose is to develop a fundraising and income strategy to further develop new income streams.
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ARTS ALIVE IN SHROPSHIRE AND HEREFORDSHIRE
Flicks Equipment reserve fund (£11,308) is to cover the costs of our touring flicks equipment should there be a loss of equipment either through failure or theft.
Principle Sources of funding remain our National Portfolio Organisation grant from Arts Council England (ACE) of £58,000 and our BFI grant for Flicks £45,000. Grant Income this year increased significantly with the Culture Recovery Fund grant of £64,182 and the final part of our Creative Conversations work (£27,133), along with a Loneliness Fund grant via ACE, from central government of £ £28,928.
Generated Income of £79,292 rose from last years of £7,449 and this level was generated because of the extra funds made available to us.
Outlook for 2022-2023
Trustees are aware that whilst the future is looking more promising in terms of number of events, and an increase in audience numbers, it will still be a challenging year in terms of income generation.
We are looking at new ways of working, reviewing our processes and staffing, and developing our strategies to increase audiences back to their normal levels.
The trustees declare that they have approved this report.
Signed on behalf of the charity’s trustees:
Paul Graham Chairman of the Trustees Date: 1/11/2022
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ARTS ALIVE IN SHROPSHIRE AND HEREFORDSHIRE
ARTS ALIVE IN SHROPSHIRE AND HEREFORDSHIRE STATEMENT OF FINANCIAL ACTIVITIES 31 March 2022
| Incoming resources from generated funds: Voluntary income: Grants Donations Investment income from charitable activities: Income from live and flicks events Total incoming resources Resources expended Charitable activities Operation of live and flicks events Governance costs Total Operation of events Transfers to reserve funds Total resources expended Net incoming resources |
Note 2 3 4 4 |
31.03.2022 Restricted £ 262,603 390 1,534 ------------- 264,527 79,292 ------------- 343,820 ------------- 310,795 3,108 ------------- 313,903 ------------- 25,020 338,923 ------------- 4,896 ======= |
31.03.2021 Restricted £ 262,065 3,925 1,514 ------------- 267,503 7,449 ------------- 274,952 ------------- 203,375 3,609 ------------- 206,984 ------------- 68,572 275,556 ------------- (604) ======= |
|---|---|---|---|
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ARTS ALIVE IN SHROPSHIRE AND HEREFORDSHIRE
ARTS ALIVE IN SHROPSHIRE AND HEREFORDSHIRE BALANCE SHEET AS AT 31 MARCH 2022
| Notes | 31.03.2022 | 31.03.2021 | ||||
|---|---|---|---|---|---|---|
| £ | £ |
£ | £ |
|||
| Fixed assets | ||||||
| Fixtures and fittings | 5 | 812 | 995 | |||
| Flicks Equipment | 5 | 25,744 | 13,683 | |||
| --------- | --------- | |||||
| 26,556 | 14,678 | |||||
| Current assets | ||||||
| Debtors | 6 | 23,674 | 1,542 | |||
| Cash at Bank and in hand | 111,546 | 161,288 | ||||
| --------- | --------- | |||||
| 135,220 | 162,830 | |||||
| Creditors: Amounts falling | ||||||
| due within one year | 7 | 38,784 | 69,256 | |||
| --------- | --------- | |||||
| Net Current Assets | 96,436 | 93,574 | ||||
| --------- | --------- | |||||
| Net Assets | 9 | 122,992 | 108,252 | |||
| ===== | ===== | |||||
| Funds | ||||||
| Restricted funds | 26,406 | 30,258 | ||||
| Unrestricted funds | 91,533 | 77,838 | ||||
| --------- | --------- | |||||
| 117,939 | 108,096 | |||||
| B/F Reserve Earnings | 157 | 760 | ||||
| Current Year Earnings | 4,896 | (604) | ||||
| ---------- | ---------- | |||||
| Total Funds | 122,992 | 108,252 | ||||
| ====== | ====== | |||||
| P Graham | ||||||
| Date: | ||||||
| For and on behalf of the Managing | Committee |
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ARTS ALIVE IN SHROPSHIRE AND HEREFORDSHIRE
ARTS ALIVE IN SHROPSHIRE AND HEREFORDSHIRE NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
- 1 Accounting policies
The following accounting policies have been used consistently in dealing with items which are considered material in relation to the charity's financial statements.
Basis of accounting
The financial statements have been prepared in accordance with applicable accounting
standards and follow recommendations in Statement of Recommended Practice: Accounting by Charities.
Voluntary income and fundraising expenditure
Voluntary income represents amounts received and recorded at events and projects during the year. Except in the case of charity shops and fundraising events such as fetes and galas, no costs of fundraising have been netted against voluntary income.
Fundraising expenditure represents the direct costs of fundraising and includes the salaries and other direct costs of fundraising staff. Publicity costs directly related to fundraising are included in the fundraising costs.
Fees, contributions and grants
These comprise amounts receivable during the year.
Investment income
This comprises interest received in the year.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Fixtures and fittings and Flicks equipment - 25% on reducing balance.
Taxation
No provision has been made for corporation tax or deferred tax as the charitable company is a registered charity and is therefore exempt.
Reserves
Reserve Funds are monies that have been set aside to cover unforeseen events such as equipment failures or renewals (Equipment Reserve), the major loss of funds (Stability Reserves)
and a future fund to aid with broadening our income sources (Catalyst Reserves). A full reserves policy is available on request.
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ARTS ALIVE IN SHROPSHIRE AND HEREFORDSHIRE
ARTS ALIVE IN SHROPSHIRE AND HEREFORDSHIRE NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
2 Grants
| nts | ||
|---|---|---|
| 31.03.2022 | 31.03.2021 | |
| Restricted | Restricted | |
| Funds | Funds | |
| £ | £ | |
| Local government grants | 5,167 | 10,934 |
| Other grants | 257,436 | 179,287 |
| ---------- | ---------- | |
| 262,603 | 190,221 | |
| ====== | ====== | |
| stment income | ||
| 31.03.2022 | 31.03.2021 | |
| Restricted | Restricted | |
| Funds | Funds | |
| £ | £ | |
| Interest received | 1,534 | 1,514 |
| ===== | ===== |
3 Investment income
4 Analysis of charitable expenditure
| Fundraising | Charitable | Governance | Total | Total | ||
|---|---|---|---|---|---|---|
| Costs | Activities | Costs | 31.03.2022 | 31.03.2021 | ||
| Artists fees | 127,213 | 127,213 | 39,724 | |||
| Salaries | 103,393 | 400 | 103,793 | 92,549 | ||
| Overheads | 8,364 | 1,099 | 9,463 | 5,952 | ||
| Project costs | 62,032 | 62,032 | 60,382 | |||
| Other expenses | 9,793 | 1,609 | 11,402 | 52,970 | ||
| ---------- | ||||||
| ---------- | ---------- | ----------- | ---------- | |||
| - | ||||||
| 0 | 310,795 | 3,108 | 313,903 | 251,577 | ||
| ===== | ====== | ===== | ====== | ===== | ||
| 31.03.2021 | 0 | 244,281 | 7,296 | 251,577 | ||
| ===== | ====== | ===== | ====== |
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ARTS ALIVE IN SHROPSHIRE AND HEREFORDSHIRE
ARTS ALIVE IN SHROPSHIRE AND HEREFORDSHIRE NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
5 Tangible fixed assets
| 5 | Tangible fixed assets | ||||
|---|---|---|---|---|---|
| Fixtures | Flicks | ||||
| & fittings | Equipment | Total | |||
| £ | £ | ||||
| Cost | |||||
| At 31 March 2021 | 17,916 | 139,174 | 157,090 | ||
| Additions | 18,112 | 18,112 | |||
| Disposals | 0 | ||||
| --------- | --------- | --------- | |||
| At 31 March 2022 | 17,916 | 157,286 | 175,202 | ||
| --------- | --------- | --------- | |||
| Depreciation | |||||
| At 31 March 2021 | 16,921 | 125,491 | 142,412 | ||
| Charge for year | 183 | 6,051 | 6,234 | ||
| Eliminated on Disposals | 0 | ||||
| --------- | --------- | --------- | |||
| At 31 March 2022 | 17,104 | 131,542 | 148,646 | ||
| --------- | --------- | --------- | |||
| Net Book Value At 31 March 2022 | 812 | 25,744 | 26,556 | ||
| ==== | ===== | ===== | |||
| 6 | Debtors | ||||
| 31.03.2022 | 31.03.2021 | ||||
| £ | £ | ||||
| Trade debtors | 23,674 | 1,542 | |||
| Other debtors | 0 | 0 | |||
| --------- | --------- | ||||
| 23,674 | 1,542 | ||||
| ===== | ===== | ||||
| 7 | Creditors: amounts falling due within one | ||||
| year | |||||
| 31.03.2022 | 31.03.2021 | ||||
| £ | £ | ||||
| Trade creditors | 18,610 | 5,271 | |||
| Other creditors | (351) | (3,108) | |||
| Deferred Income | 20,525 | 67,093 | |||
| --------- | --------- | ||||
| 38,784 | 69,256 | ||||
| ===== | ===== |
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ARTS ALIVE IN SHROPSHIRE AND HEREFORDSHIRE
ARTS ALIVE IN SHROPSHIRE AND HEREFORDSHIRE NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
8 Analysis net assets by fund
| Analysis net assets by fund | ||||
|---|---|---|---|---|
| 31.03.2022 | 31.03.2021 | |||
| Restricted | Total | Restricted | Total | |
| Fixed assets | 26,556 | 26,556 | 14,678 | 14,678 |
| Current assets | 135,220 | 135,220 | 162,830 | 162,830 |
| Current liabilities | (156,723) | (156,723) | (177,351) | (177,351) |
| ---------- | ---------- | ---------- | ---------- | |
| 5,052 | 5,052 | 157 | 157 | |
| ====== | ====== | ====== | ====== | |
| Reserves to fund future depreciation | 26,556 | 26,556 | 14,678 | 14,678 |
| Other reserves | (21,503) | (21,503) | (14,521) | (14,521) |
| ---------- | ---------- | ---------- | ---------- | |
| 5,052 | 5,052 | 157 | 157 | |
| ====== | ====== | ====== | ====== |
9 Trustees remuneration and expenses
No remuneration directly or indirectly out of the funds of the charity was paid or payable for the year to any trustee or to any persons known to be connected to any of them.
No reimbursement of expenses has been made or is due to be made to any of the trustees in respect of the year.
10 Related party transactions
There were no related party transactions during the year.
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