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2024-06-30-accounts

Dartford Lions Club (CIO) Registered Charity Number 1182354

Trustees Annual Report for the Year Ended 30[th] June 2024

Legal and Administrative Details:

Lions Club Name: Dartford Lions Club (CIO) Formation Date: 30[th] January 1969 Charity Name: Dartford Lions Club (CIO) Registered Charity No: 1182354 Principal Address: The Charity has no registered permanent address; the Lions Club Secretary acts as the focal point for correspondence: Lion Milne Davidson, 24 Cold Blow Crescent, Bexley, DA5 2DS CIO Constitution: Constitution dated 20[th] November 2018 (formally 286205 Trust Deed dated 22[nd] October 1982)

Current Trustees, 2024-25:

Ex Officio Trustees: Ellenor Palmer (Lions Club President) Milne Davidson (Lions Club Secretary) Graham Illsley (Lions Club Treasurer) Elected Trustees: Ragbhir Sandhu (appointed as Trustee July 2020) Subhash Goswami (appointed as Trustee July 2022) Bidur Ghimire (appointed as Trustee July 2022) Avtar Sandhu (appointed as Trustee July 2023) Barbara Whitehead (appointed as Trustee July 2024) Paul Hovell (appointed as Trustee July 2024)

Trustees for the year 2023-24:

Ex Officio Trustees: Avtar Sandhu (Lions Club President) Milne Davidson (Lions Club Secretary) Graham Illsley (Lions Club Treasurer) Elected Trustees: Samantha Davis-Ashdown (appointed as Trustee July 2020) Ragbhir Sandhu (appointed as Trustee July 2020) Ellenor Palmer (appointed as Trustee July 2021) Mick Tandy (appointed as Trustee July 2017) Subhash Goswami (appointed as Trustee July 2022) Bidur Ghimire (appointed as Trustee July 2022)

Dartford Lions Club Charitable Trust Trustees Annual Report 2022 - 2023

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Bankers: Barclays Bank PLC 1-2 Copperfields Walk, Dartford DA1 2DE NatWest Bank 12 High Street Dartford DA1 1DD Independent Examiner: Mr Edward Thomas 155 Princes Road Dartford DA1 3HP

Aims and Organisation

Lions Clubs International

The Dartford Lions Club (CIO) is a local club formed as part of Lions Clubs International voluntary service organisation that helps, supports and guides local clubs to serve their local communities. Clubs are chartered as separate entities with their own constitution but have links to other clubs in their Zone, to their District in the South East of England, the Multiple District of the UK and Ireland and to Lions Clubs International. Linkages with other Lions Clubs and the Lions Clubs structures provides a vehicle for the exchange of ideas and through co-operation the clubs work together to help on national and international charitable projects.

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Dartford Lions Club Charitable Trust Trustees Annual Report 2022 - 2023

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Dartford Lions Club (CIO)

Dartford Lions Club (CIO) is a voluntary organisation which exists to help the local community and support, as it sees fit, Lions Clubs’ national and international projects. The administration of the Club is wholly financed by its members. All time to organise activities to raise funds and provide community service is given freely by the members and friends of the Lions club, for no payment or reward. This is the Club’s 56[th] year as part of Lions Clubs International and of serving Lions International initiatives and the local community.

The objects of each Lions Club are to:

Membership

The Lions Club’s membership at the beginning of the year was 33 with 20 men and 13 women. At the end of the year the membership was 37 with 22 men and 15 women.

In undertaking its work, the Charity relies on the members of the Dartford Lions Club (CIO). All members are volunteers; their time is given freely and without charge and without this support the charity would not be able to function. Family, friends and other volunteers also assist with fund raising, giving freely of their time.

Dartford Lions Club (CIO) is managed by its members and meets monthly at a “Business Meeting”. The Club elects and appoints annually a number of Officers and Directors who meet regularly to discuss strategic or important issues. Detailed affairs relating to fund raising and decisions on Community Service proposals and donations are considered at regular monthly committee meetings.

Club members paid an annual donation of £70, paid half yearly. These donations and fund-raising social events for members pay for the members’ dues which are paid to support Lions District, Lions Multiple District and Lions Club International administration and for the administration of the Club. These monies, relating to the administration of the club, are held entirely separately from the charitable and charity fund-raising monies in a separate “Administration Account” bank account. This Administration fund pays for the administration and running of the Lions Club,

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Dartford Lions Club Charitable Trust Trustees Annual Report 2022 - 2023

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Trust Composition

In accordance with the Constitution, Charitable Incorporated Organisation is managed by a maximum of twelve Trustees who are, ex-offico, the Club President, Secretary and Treasurer plus elected Trustees (currently six). At least two new Trustees are elected each year to serve for a two-year period. Trustees may be re-elected to serve. The Trustees are elected at the same time as the Lions Club Officers and Directors by the members of the Lions Club in March each year and take office on 1[st] July. Trustees are made aware of their roles and responsibilities and are provided with copies of the Charity Commission guidance CC3 "The Essential Trustee". Trustees are also encouraged to attend the Lions District 105SE Spring Forum where guidance is given on the role of Trustees. Lion Avtar Sandhu stood down as President, though was appointed as a nonex-offico Trustee. Lion Mick Tandy stood down as Trustee, Lions Barbara Whitehead and Paul Hovell were both elected as First Year Trustees.

The Club’s charitable work and donations are administered through the Trust. Donations and grants are considered in accordance with the Lions Club / Trust's Grant Making Policy. All financial expenditures and donations are individually approved by a majority of the Trustees, subject to there being a quorum of 5. The Chairperson, Lion President, having a casting vote.

Purposes of the Charitable Trust

The Charitable purposes of the CIO fall into the following general categories:

CIO Registration

It should be noted that on 2[nd] March 2019 Dartford Lions applied to the Charity Commission to register as a Charitable Incorporated Organisation (CIO). On 6[th] March 2019 the Charity Commission approved the registration of Dartford Lions Club (CIO) and entered it onto the Register of Charities with the Registered Charity Number 1182354. The CIO has sought and obtained a Section 105 Order from the Charity Commission to transfer the assets and liabilities of the Charitable Trust to the CIO. The formation of the CIO involving the adoption of the CIO Constitution, Lions Club By-laws and Grant Making Policy took place on 4[th] June 2019. The assets of the Charitable Trust were then transferred to the new CIO. The Charitable Trust was deregistered with the Charity Commission on 11th August 2020. The objectives and operations of the CIO are identical to the former Charitable Trust. It should be noted that these actions have been taken because the Charity Commission have advised that the most appropriate entity for a Lions Club is a CIO (Association).

ICO Registration

Dartford Lions Club (CIO) are registered with the Information Commissioner’s Office (ICO), reference number ZA787241

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Dartford Lions Club Charitable Trust Trustees Annual Report 2022 - 2023

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Finance and Activities

Income

The CIO relies entirely on the Dartford Lions Club (CIO) for its income. Members and friends of the Club undertake a variety of fund-raising activities throughout the year.

The club continued with recent initiatives to raise funds, with the placement of collection tins throughout the borough, facilities for online donations, small scale Boot Sales, Easy Fund Raising.

The main income of the club during the year was derived from:

After the deduction of only valid expenses are funds to be made available for the Club to donate as approved by the Lions Club members and subsequently approved by the Trustees.

A separate income stream in the form of donations made by members supports the administration of the club. A small number of fund-raising events with members and guests are clearly designated as being for administration rather than charity. Income derived from such fund-raising is accounted for through the “Administration Account”.

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Dartford Lions Club Charitable Trust Trustees Annual Report 2022 - 2023

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Donations made by the CIO

The Trustees approved a number of donations to local organisations and individuals based on recommendations from the Welfare Committee / Club members.

The club made numerous financial donations throughout the year to local good causes, Lions national and International initiatives.

Significant donations made to local community good causes:

Significant donations made to national and international Lions appeals:

A full list of the donations approved by the Trustees is enclosed within the accounts.

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Dartford Lions Club Charitable Trust Trustees Annual Report 2022 - 2023

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Community Service Activities

The Club organised / supported the following Community Service activities: Collection of spectacles recycled for use in under-developed countries. The provision and distribution of Message in a Bottle. These bottles are intended to bring to the attention of the emergency services medical and personal details of vulnerable people, particularly those living on their own. Litter picking within the borough. Environmental books and support provided to local primary schools in the borough of Dartford.

Dartford & Crayford Sea Cadets, Unit 99 Of The Sea Cadet Corps. Attended the Firework event to sell Remembrance Poppies and raised a total of £380.77.

Reserves Policy

Given the CIO's scale of operation and the fact that it only dispenses grants / donations within the limit of its funds at any given time it is not considered that there is a need for significant reserves. However, the Charitable Trust looks to maintain a minimum balance in its account of £3,000 to pre-pay for fundraising initiatives and to cover any urgent needs or requests for financial grants / donations, plus £20,000 to cover the cost of organising the annual Fireworks event.

Fixed Assets

All assets owned by the Club have now fully depreciated.

Risk Policy

Not having property interests or employees, the Charitable Trust’s exposure to risk is relatively low. The Trustees are covered to the level of £2 million by the Trustees’ indemnity element of the Lions Multiple District Insurance policy. Due diligence in checking the insurance details of any organisation employed at events is essential. The main perceived risk is insolvency. This is addressed by the trustees ensuring that grants / donations do not exceed the available funds held by the CIO at any given time. The risk policy of the Trust is subject to annual review.

Review of Financial Activities and Affairs

The financial accounts of the Dartford Lions Club (CIO) for the year ended 30th June 2024 are attached to this report. These have been independently examined and approved.

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Dartford Lions Club Charitable Trust Trustees Annual Report 2022 - 2023

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Signed on behalf of the Trustees:

----- Start of picture text -----
President Ellenor Palmer
Secretary Milne Davidson
Treasurer Graham Illsley
Elected Trustee Ragbhir Sandhu
Elected Trustee Subhash Goswami
Elected Trustee Bidur Ghimire
Elected Trustee Avtar Sandhu
Elected Trustee Barbara Whitehead
Elected Trustee Paul Hovell
----- End of picture text -----

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Dartford Lions Club Charitable Trust Trustees Annual Report 2022 - 2023 Indfr dent examiner's Re ort tc the Trustees of Dartford Llon$ Club CIO 1182354 On Accounts forthe riod 101 Jul 2023 to Juno 2024 Respoctive r¢spon$ibililigs of trust￿5 and •xamln•r The ¢harilYs trijstees considerth8t audit is not requirèd for this year under section 114 of the Charitie$ kt 2011 (the char4t￿ Act) and that an independent examination is needed. It is my responaibilrty to.. examine the accounts undèr sedion 145 of the Charities Act. io follow the procedur8s laid in the general Directions given by th8 Charity Comrni55ion (under section 14515llbl of the Charities ALI, arKI to state whgther pwkncular matters have corne to my attention. 8a818 of indepgndent examinèrfs staternent My examination was carried out in accordancfj wth general Direclron5 given by the Ch8rty Commission. An examination Include3 a revwi of the accounts"Ng records kept by the chanty and a comparison of the 8ccourrts presented with those re¢or(Is. It also In(A￿YeS ¢onsideration of any unusual rtems ordisdo$ures in the ac¢ount$, and seeking explanations from the trustees con￿MIng any such matters. The pro￿ureS undertaken do not pmvth all th8 evidence that would ￿ required irs an audit, and consequently no otmnion 18 gNen as to whetherthe accounts yesent a'true and fair, view and the report is limited to those tnatters set out in my statement bebw. Independant•xamln¢rf$ Statement In wnne¢tK)n with my examination, no matter has come to my attention {11 which gives rntr rfjasonab￿ ¢ause to believe that in. any materi pect. the requirements. to keep a¢¢ounting records in accordance section 130 of th9 Charities Act.. to prepare accounts which accord with the accounting Tecord8 and comply wrth th8 account4.ng requifemerrt$ ol the Ch8r4tie8 Act have not I￿n met", or 121 to which, in my opinion, attgntion shouw be drawn in order to ena propw und8rstanding of Ihe accounts to be reached. SSgn•d: Dats.. as a¢as Name: Mr Edward Thomas Addr•$8: 155 Princes Road Oartforil DAI 3HP Page 9 of 12

Dartford Lions Club Charitable Trust Trustees Annual Report 2022 - 2023

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RECEIPTS & PAYMENTS

DARTFORD LIONS CLUB (CIO) Registered Charity Number 1182354

Year ended 30th June 2024 2023-2024 2023-2024 2022-2023
£.p £.p £.p £.p
Total on hand 1st July2023/1st July2022 69,098.94 47,331.62
of which in General CharityA/C(Barclays) 60,038.94 25,781.49
of which in General CharityA/C(NatWest) 9,060.00 13,231.68
of which in CharityDeposit A/C(CAF) 0.00 7,132.45
Uncleared items[1] 0.00 -33.00
Uncleared items 0.00 1,219.00
RECEIPTS(General Charity)
Bank Interest 0.00 22.41
Boot Fair 158.00 446.00
Chairoplane 1,311.00 2,334.40
Collections 0.00 0.00
Collection Tins 260.29 287.47
Donations 4,328.17 845.00
EasyFund Raising 110.35 142.68
Firework display 50,923.71 61,156.58
Fundraising 0.00 0.00
Gleaning 0.00 0.00
Motor Sale 0.00 0.00
Quiz 0.00 0.00
Sleigh 3,000.00 0.00
Website development donation 0.00 1,000.00
Welfare 0.00 0.00
Xmas collection 925.42 187.88
61,016.94 66,422.42
130,115.88 113,754.04
PAYMENTS(General Charity)
Admin 0.00 0.00
Appreciation certificates 0.00 0.00
Boot Fair 0.00 158.51
Chairoplane 25.00 451.01
CIO Regristration 35.00 0.00
Collection Tins 0.00 0.00
Donations & Gifts 41,899.57 20,248.65
EasyFund Raising 0.00 0.00
Equipment & Repairs 214.51 0.00
Firework display 23,239.59 13,151.29
FundraisingExpenses 0.00 22.99
Gift 46.00 0.00
Insurance 95.15 93.05
Members expenses 0.00 0.00
MIAB 855.00 0.00
Motor expenses 0.00 0.00
Publicity 0.00 112.64
Rent 375.00 500.00
Sleigh 1,267.29 0.00
Web site 0.00 630.00
Welfare Projects 10,483.66 9,386.96
Xmas 0.00 0.00
Zone Project 0.00 0.00
78,535.77 44,755.10
Balance in Hand 30th June 51,580.11 69,098.94
of which in General CharityA/C(Barclays) 17,779.28 60,038.94
of which in General CharityA/C(NatWest) 33,734.25 9,060.00
Uncleared items[1] 66.58 0.00
Uncleared items 0.00 0.00
of which in General CharityA/C 51,580.11 69,098.94

Notes

[1] Incorrect calculation used for Insurance payment from Charity account, correction of £66.58 paid from Admin account to Charity account in 2024 - 2025 Lionistic year, above figure reflects adjustment

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Dartford Lions Club Charitable Trust Trustees Annual Report 2022 - 2023

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DARTFORD LIONS CLUB CHARITY TRUST FUND Registered Charity Number 1182354 Donations Year ended 30th June 2024

Donations Made:

Donations Made: Donations Made: Donations Made: Donations Made: Donations Made: Donations Made:
Charity
Group
Individual
24/10/2023 Darent ValleyHospital Stoke Unit £7,750.00
14/11/2023 Citizen Advice Bureaux £1,625.00
14/11/2023 Hi Kent £2,000.00
22/11/2023 WellbeingLink(laptop) £240.00
16/01/2024 Darent ValleyHospital Kitten Scanner £23,220.57
09/02/2024 Mayor of Dartford's Charity £500.00
11/03/2024 Iona Grace MacQuee - Africa volunteering £750.00
18/03/2024 Lions ActivityAlliance,specialgames £500.00
22/03/2024 British Heart Foundation - Jill Longhurst £100.00
04/06/2024 St Anselms PrimarySchool(shed) £714.00
14/06/2024 Air Ambulance Kent SurreySussex £2,000.00
07/09/2023 Lions International Blood Research £1,000.00
07/09/2023 Lions Club International Foundation - Hurricane Idalia £500.00
12/01/2024 Lions SE Youth Appeal £150.00
12/01/2024 Lions MD Youth Appeal £100.00
13/02/2024 Lions Club International Foundation Ukraine Winter appeal £750.00
21/08/2023 NewquayHolidayx 3 £3,000.00
21/08/2023 Dartford Harriers - shotput cage £750.00
10/10/2023 Premature babyvests - Darent ValleyHospital £551.76
30/10/2023 Food Vouchers - Home Start £600.00
07/11/2023 Royal British Legion £100.00
14/11/2023 Christmas Food Vouchers £1,000.00
08/12/2023 Christmas Food Vouchers £1,000.00
08/12/2023 The Peter GidneyNeurological Centre £1,210.00
09/12/2023 Little Brook Hospital £600.00
11/12/2023 Book Mania £200.00
11/12/2023 YMCA Xmas Toys £550.00
25/03/2024 Dartford School Programme £450.00
28/04/2024 Environment school books £200.00

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Dartford Lions Club Charitable Trust Trustees Annual Report 2022 - 2023

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RECEIPTS & PAYMENTS

DARTFORD LIONS CLUB (CIO) ADMINISTRATION ACCOUNT

Year ended 30th June 2024 2023-2024 2022-2023
£.p £.p £.p £.p
Total on hand 1st July2023/1st July2022 889.80 1,821.12
of which in General Admin A/C(Barclays) 776.49 4,913.32
of which in General Admin A/C(NatWest) 113.31 0.00
Uncleared credit 0.00 532.00
Uncleared cheque 0.00 -3,624.20
RECEIPTS
Charter Night 2,690.86 2,850.00
Charter Night(2022) 0.00 350.00
Donation 39.00 0.00
Fund raising 44.60 70.00
Gift 0.00 100.00
Gift Aid 242.98 0.00
Handover 0.00 0.00
Members' expenses 0.00 19.75
Members' donations 1,930.00 1,924.50
Social Events 0.00 335.41
Xmas Meal 0.00 0.00
Zone Charters 0.00 210.00
4,947.44 5,859.66
5,837.24 7,680.78
PAYMENTS
Admin 100.00 18.30
Charter Night 2,729.45 2,838.66
Charter Night(2022) 0.00 284.26
Club Dues 2,674.27 2,850.22
Donation 0.00 60.00
Fund Raising 0.00 0.00
Gift 0.00 162.92
Handover 0.00 0.00
Insurance inc in dues inc in dues
MeetingRoom Hire 0.00 0.00
Members badges 0.00 0.00
Members Exp 0.00 18.00
Membership promotion 0.00 0.00
President's Honorarium 0.00 0.00
Regalia/Club Supplies 0.00 0.00
Social Events 0.00 348.62
Xmas Meal 0.00 0.00
Zone Charters 0.00 210.00
5,503.72 6,790.98
Balance in Hand 30 June 333.52 889.80
of which in General Admin A/C(Barclays) 163.51 776.49
of which in General Admin A/C(NatWest) 236.59 113.31
Uncleared credit 0.00 0.00
Uncleared debit[1] -66.58 0.00
of which in General Admin A/C 333.52 889.80

Notes

[1] Incorrect calculation used for Insurance payment from Charity account, correction of £66.58 paid from Admin account to Charity account in 2024 - 2025 Lionistic year, above figure reflects adjustment

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