## **Dartford Lions Club (CIO) Registered Charity Number 1182354**
## **Trustees Annual Report for the Year Ended 30[th] June 2022**
## **Legal and Administrative Details:**
**Lions Club Name:** Dartford Lions Club (CIO) **Formation Date:** 30[th] January 1969 **Charity Name:** Dartford Lions Club (CIO) **Registered Charity No:** 1182354 **Principal Address:** The Charity has no registered permanent address; the Lions Club Secretary acts as the focal point for correspondence: Lion Milne Davidson, 24 Cold Blow Crescent, Bexley, DA5 2DS
**CIO Constitution:** Constitution dated 20[th] November 2018 (formally 286205 Trust Deed dated 22[nd] October 1982)
**Current Trustees, 2022-23:**
Ex Officio Trustees: Avtar Sandhu (Lions Club President) Milne Davidson (Lions Club Secretary) Graham Illsley (Lions Club Treasurer) Elected Trustees: Samantha Davis-Ashdown (appointed as Trustee July 2020) Ellenor Palmer (appointed as Trustee July 2021) Mick Tandy (appointed as Trustee July 2017) Subhash Goswani (appointed as Trustee July 2022) Bidur Ghimire (appointed as Trustee July 2022)
## **Trustees for the Year 2021-22:**
Ex Officio Trustees: Ragbhir Sandhu (Lions Club President) Milne Davidson (Lions Club Secretary) Graham Illsley (Lions Club Treasurer) Elected Trustees: John Whitehead (appointed as Trustee July 2017) Mick Tandy (appointed as Trustee July 2017) Samantha Davis-Ashdown (appointed as Trustee July 2020) Ellenor Palmer (appointed as Trustee July 2021)
**Dartford Lions Club Charitable Trust Trustees Annual Report 2021 - 2022**
**__________________________________________________________________________________**
**Bankers:** Barclays Bank PLC CAF Bank 1-2 Copperfields Walk, 25 Kings Hill Ave Dartford Kings Hill, DA1 2DE West Malling, ME19 4TA NatWest Bank 12 High Street Dartford DA1 1DD **Independent Examiner:** Paul Hovell 19 School Lane Bean Dartford Kent DA2 8AL
## **Aims and Organisation**
## **Lions Clubs International**
The Dartford Lions Club (CIO) is a local club formed as part of Lions Clubs International voluntary service organisation that helps, supports and guides local clubs to serve their local communities. Clubs are chartered as separate entities with their own constitution but have links to other clubs in their Zone, to their District in the South East of England, the Multiple District of the UK and Ireland and to Lions Clubs International. Linkages with other Lions Clubs and the Lions Clubs structures provides a vehicle for the exchange of ideas and through co-operation the clubs work together to help on national and international charitable projects.
## **Dartford Lions Club (CIO)**
Dartford Lions Club (CIO) is a voluntary organisation which exists to help the local community and support, as it sees fit, Lions Clubs’ national and international projects. The administration of the Club is wholly financed by its members. All time to organise activities to raise funds and provide community service is given freely by the members and friends of the Lions club, for no payment or reward. This is the Club’s 54[th] year as part of Lions Clubs International and of serving Lions International initiatives and the local community.
The objects of each Lions Club are to:
- create and foster a spirit of understanding among the peoples of the world;
- promote the principles of good government and good citizenship;
- take an active interest in the civic, cultural, social and moral welfare of the community;
- unite the clubs in the bonds of friendship, good fellowship and mutual understanding;
- provide a forum for the open discussion of matters of public interest; provided, however, that partisan politics and sectarian religion shall not be debated by club members;
- encourage service-minded people to serve their community without personal financial reward, and to encourage efficiency and promote high ethical standards in commerce, industry, professions, public works and private endeavours.
Page **2** of **10**
**Dartford Lions Club Charitable Trust Trustees Annual Report 2021 - 2022**
**__________________________________________________________________________________**
## **Membership**
The Lions Club’s membership at the beginning of the year was 27 with 17 men and 10 women. At the end of the year the membership was 30 with 19 men and 11 women.
In undertaking its work, the Charity relies on the members of the Dartford Lions Club (CIO). All members are volunteers; their time is given freely and without charge and without this support the charity would not be able to function. Family, friends and other volunteers also assist with fund raising, giving freely of their time.
Dartford Lions Club (CIO) is managed by its members and meets monthly at a “Business Meeting”. The Club elects and appoints annually a number of Officers and Directors who meet regularly to discuss strategic or important issues. Detailed affairs relating to fund raising and decisions on Community Service proposals and donations are considered at regular monthly committee meetings.
Club members paid an annual subscription of £70, paid half yearly. These subscriptions and fund-raising social events for members pay for the members’ dues which are paid to support Lions District, Lions Multiple District and Lions Club International administration and for the administration of the Club. These monies, relating to the administration of the club, are held entirely separately from the charitable and charity fund-raising monies in a separate “Administration Account” bank account. This Administration fund pays for the administration and running of the Lions Club,
## **Trust Composition**
In accordance with the Constitution, Charitable Incorporated Organisation is managed by a maximum of twelve Trustees who are, ex-offico, the Club President, Secretary and Treasurer plus elected Trustees (currently five). At least two new Trustees are elected each year to serve for a two-year period. Trustees may be re-elected to serve. The Trustees are elected at the same time as the Lions Club Officers and Directors by the members of the Lions Club in March each year and take office on 1[st] July. Trustees are made aware of their roles and responsibilities and are provided with copies of the Charity Commission guidance CC3 "The Essential Trustee". Trustees are also encouraged to attend the Lions District 105SE Spring Forum where guidance is given on the role of Trustees. Lion Mick Tandy was re-appointed as trustee for the current year, Lions Subhash Goswani and Bidur Ghimire were appointed as a new Trustees and Lion John Whitehead stood down.
The Club’s charitable work and donations are administered through the Trust. Donations and grants are considered in accordance with the Lions Club / Trust's Grant Making Policy. All financial expenditures and donations are individually approved by a majority of the Trustees, subject to there being a quorum of 5. The Chairperson, Lion President, having a casting vote.
## **Purposes of the Charitable Trust**
The Charitable purposes of the CIO fall into the following general categories:
- the improvement of health or the saving of lives.
- the relief of those in need, by reason of youth, age, ill-health, disability, or other disadvantage.
- the advancement of citizenship or community development.
- the relief of financial hardship.
- the advancement of environmental protection or improvement.
Page **3** of **10**
**Dartford Lions Club Charitable Trust Trustees Annual Report 2021 - 2022**
**__________________________________________________________________________________**
## **CIO Registration**
It should be noted that on 2[nd] March 2019 Dartford Lions applied to the Charity Commission to register as a Charitable Incorporated Organisation (CIO). On 6[th] March 2019 the Charity Commission approved the registration of Dartford Lions Club (CIO) and entered it onto the Register of Charities with the Registered Charity Number 1182354. The CIO has sought and obtained a Section 105 Order from the Charity Commission to transfer the assets and liabilities of the Charitable Trust to the CIO. The formation of the CIO involving the adoption of the CIO Constitution, Lions Club By-laws and Grant Making Policy took place on 4[th] June 2019. The assets of the Charitable Trust were then transferred to the new CIO. The Charitable Trust was deregistered with the Charity Commission on 11th August 2020. The objectives and operations of the CIO are identical to the former Charitable Trust. It should be noted that these actions have been taken because the Charity Commission have advised that the most appropriate entity for a Lions Club is a CIO (Association).
## **ICO Registration**
Dartford Lions Club (CIO) are registered with the Information Commissioner’s Office (ICO), reference number ZA787241
## **Finance and Activities**
## **Income**
The CIO relies entirely on the Dartford Lions Club (CIO) for its income. Members and friends of the Club undertake a variety of fund-raising activities throughout the year. Although Covid 19 had an impact on the club’s ability to raise funds throughout the year, the club was though able to hold its major fund raising event, Fireworks. The club continued with recent initiatives to raise funds, with the placement of collection tins throughout the borough, facilities for online donations, small scale Boot Fair (when covid restrictions allowed) and refreshing engagement with Easy Fund Raising and Amazon Smile.
The main income of the club during the year was derived from:
- Fireworks £35,825.29
- Donations from various sources £1,893.95
- Chairoplane £1,881.30
- Collection tins & Easy Fund Raising £642.83 (combined)
After the deduction of only valid expenses are funds to be made available for the Club to donate as approved by the Lions Club members and subsequently approved by the Trustees.
A separate income stream in the form of subscriptions paid by members supports the administration of the club. These fund-raising events are clearly designated as being for administration rather than charity. Income derived from such fund-raising is accounted for through the “Administration Account”.
Page **4** of **10**
**Dartford Lions Club Charitable Trust Trustees Annual Report 2021 - 2022**
**__________________________________________________________________________________**
## **Donations made by the CIO**
The Trustees approved a number of donations to local organisations and individuals based on recommendations from the Welfare Committee / Club members.
The club made numerous financial donations throughout the year to local good causes, Lions national and International initiatives.
Significant donations made to local community good causes:
- £500 North West Kent Citizens Advice £120 9th Dartford Scout Group £50 Dartford Animal Rescue £110 A Ball for All £100 Royal British Legion £500 YMCA (Xmas) £1000 Mind £340 Northfleet & Ebbsfleet Lions £860 Dartford Scouts £366 Argonauts £500 Dartford Mayors Charity £1500 Local family - bike trailer £250 Food Bank Spital Street Dartford £1000 Martial Arts Tournament Trip £801 London Hearts - Defibrillator
Significant donations made to national and international Lions appeals:
- £1000 Lions International Blood Research Appeal (LIBRA) £1000 Lions Club International Foundation (LCIF) £500 LCIF Refugee and Displaced Persons Fund
A full list of the donations approved by the Trustees is enclosed within the accounts.
## **Community Service Activities**
The Club organised / supported the following Community Service activities: Collection of spectacles recycled for use in under-developed countries.
The provision and distribution of Message in a Bottle, in partnership with North West Kent Crime Prevention. These bottles are intended to bring to the attention of the emergency services medical and personal details of vulnerable people, particularly those living on their own.
Dartford & Crayford Sea Cadets, Unit 99 Of The Sea Cadet Corps. Attended the Firework event to sell Remembrance Poppies and raised a total of £746.29.
Page **5** of **10**
**Dartford Lions Club Charitable Trust Trustees Annual Report 2021 - 2022**
**__________________________________________________________________________________**
## **Reserves Policy**
Given the CIO's scale of operation and the fact that it only dispenses grants / donations within the limit of its funds at any given time it is not considered that there is a need for significant reserves. However, the Charitable Trust looks to maintain a minimum balance in its account of £3,000 to pre-pay for fundraising initiatives and to cover any urgent needs or requests for financial grants / donations, plus £10,000 to cover the cost of organising the annual Fireworks event.
## **Fixed Assets**
All assets owned by the Club have now fully depreciated.
## **Risk Policy**
Not having property interests or employees, the Charitable Trust’s exposure to risk is relatively low. The Trustees are covered to the level of £2 million by the Trustees’ indemnity element of the Lions Multiple District Insurance policy. Due diligence in checking the insurance details of any organisation employed at events is essential. The main perceived risk is insolvency. This is addressed by the trustees ensuring that grants / donations do not exceed the available funds held by the CIO at any given time. The risk policy of the Trust is subject to annual review.
## **Review of Financial Activities and Affairs**
The financial accounts of the Dartford Lions Club (CIO) for the year ended 30th June 2022 are attached to this report. These have been independently examined and approved.
## **Signed on behalf of the Trustees:**
Page **6** of **10**
Dartford Lions Club Charitable Trust
Trustees Annual Report 2021 - 2022
Inde ndont Examin¢rf$ Re
rt to th• Tru¥t•es of
Dartford Lions Club
cio
1182354
On A¢¢ounts for the
riod 1°, Jul 2021 to 30 Juno 2022
Contained in
es2to4
e 5 for information onl
Respective
responsibilities of
trusttss and examlngr
The charity's trustees consider that an audit is not required for this year
under section 114 of the Charities Act 2011 Ilhe Charities Act} and that an
independent examination is needed.
11 is my responsibility lo..
examine the accounts under section 145 of the Charrties Act.
to follow the procedures laid down in the general Directions given by the
Charrty Commission (under section 14515llbl of the Charities Act), and
lo slate whether particular matters have come lo my attention.
Basis of indepgndgnt
exarninèr's statement
My examination was carried out in accordanc£ wrth general Directions given
by the Charity Commission. An examination includes a review of the
accounting records kept by the charity and a comparison of the accounts
presented wrth those records. It also includes consideration of any unusual
items or disclosures in the accounts. and seeking explanations from the
trustees conceming any such matters. The proeÉdures undertaken do not
provide all the evidence that would be required in an audit. and
consequently no opinion is given as to whether the accounts present a Irue
and fair, view and the report is limited lo those matters sel out in my
slalement below.
Independent examinerfs
statement
In connection with my examination, no matter has come to my attention
111 which gives me reasonable cause to believe that in. any material
respect. the requirements..
to keep accounting records in accordance with section 130 of the
Chanties Act..
to prepare accounts which accord wrth the accounting records and
comply wth the accounting requirements of the Char¢ties Act have not
been Inet. or
121 lo which. in my opinion. attention should be drawn in order to enable
proper understanding of the accounts lo be reached.
Signed:
Date:
20Z3
Name".
AUL
Addres5:
Pa8e 7 of 10
**Dartford Lions Club Charitable Trust Trustees Annual Report 2021 - 2022**
**__________________________________________________________________________________**
## **RECEIPTS & PAYMENTS**
**DARTFORD LIONS CLUB (CIO) Registered Charity Number 1182354**
|**Year ended 30th June 2022**|**2021-2022**|**2021-2022**||**2020-2021**|
|---|---|---|---|---|
||**£.p**|**£.p**|**£.p**|**£.p**|
||||||
|Total on hand 1st July 2021/ 1st July 2020||**18,485.20**||**21,828.75**|
|of which in General Charity A/C (Barclays)||3,657.49||1,895.63|
|of which in Charity Deposit A/C (CAF)||0.00||19,125.98|
|of which in Fireworks A/C (Co-Op)||15,127.71||854.99|
|Uncleared items [1]||0.00||-47.85|
|||-300.00|||
|**RECEIPTS (General Charity)**|||||
|Bank Interest|4.74||1.73||
|Boot Fair|787.04||60.00||
|Chairoplane|1,881.30||0.00||
|Christmas Cards|0.00||150.25||
|Collections|0.00||0.00||
|Collection Tins|452.22||213.81||
|Donations|1,893.95||1,440.11||
|Easy Fund Raising|190.61||50.54||
|Firework display|49,832.53||0.00||
|Fundraising|696.24||0.00||
|Gleaning|47.40||0.00||
|Motor Sale|1,000.00||0.00||
|Quiz|0.00||556.16||
|Sleigh|610.56||0.00||
|Welfare|0.00||0.00||
|||57,396.59|||
||||||
|||**75,881.79**||2,472.60|
||||||
|**PAYMENTS (General Charity)**|||||
|Admin|271.40||48.15||
|Appreciation certificates|0.00||0.00||
|Boot Fair|560.13||0.00||
|Chairoplane|261.40||0.00||
|Collection Tins|12.00||161.25||
|Donations & Gifts|10,497.00||2,200.00||
|Easy Fund Raising|0.00||0.00||
|Equipment & Repairs|109.22||144.00||
|Firework display|12,843.93||24.00||
|Fundraising Expenses|202.19||0.00||
|Insurance|81.20||72.10||
|Members expenses|0.00||0.00||
|Motor expenses|0.00||532.00||
|Publicity|0.00||0.00||
|Rent|500.00||500.00||
|Sleigh|0.00||0.00||
|Web site|0.00||453.70||
|Welfare Projects|3,111.70||1,680.95||
|Xmas|0.00||0.00||
|Zone Project|0.00||0.00||
||||||
|||28,450.17||**5,816.15**|
||||||
|**Balance in Hand 30th June**||**47,431.62**||**18,485.20**|
|of which in General Charity A/C (Barclays)||25,781.49||3,657.49|
|of which in General Charity A/C (NatWest)||13,231.68||0.00|
|of which in Charity Deposit A/C (CAF)||7,132.45||15,127.71|
|
Uncleared items [1&3]||-£33.00||-300.00|
|Uncleared items [4]||£1,319.00|||
## **Notes**
- [1] - Uncleared entries from 2020 - 2021, cleared in current Lionistic year
- [2] - NatWest Account opened 1st July 2020
- [3] -uncleared entries from 2021 - 2022
**Debit Amount Payee** 100135 £33.00 Petrol for carousel
- [4] -uncleared entries from 2021 - 2022
**Credit Amount Payee** 100050 £475.40 100050 £420.00 100051 £52.80 100051 £270.80 Cash £100.00
Chairolplane: Fleet Down Fair (25/6) Chairolplane: Painters Ash School (26/6) Donation - MIAB talk by Lion Barbara Chairolplane: Stone School (11/6) Chairoplane float
Page **8** of **10**
**Dartford Lions Club Charitable Trust Trustees Annual Report 2021 - 2022**
**__________________________________________________________________________________**
## **DARTFORD LIONS CLUB CHARITY TRUST FUND Registered Charity Number 1182354 Donations Year ended 30th June 2022**
## **Donations Made:**
**----- Start of picture text -----**
Date Description Amount
14/07/2021 North West Kent Citizens Advice £500.00
10/09/2021 9th Dartford Scout Group £120.00
01/10/2021 Dartford Animal Rescue £50.00
04/10/2021 A Ball for All £110.00
07/10/2021 Royal British Legion £100.00
15/12/2021 YMCA (Xmas) £500.00
06/01/2022 Mind £1,000.00
13/01/2022 Northfleet & Ebbsfleet Lions £340.00
13/01/2022 Dartford Scouts £860.00
13/01/2022 Argonauts £366.00
05/04/2022 Dartford Mayors Charity £500.00
14/02/2022 Local family - bike trailer £1,500.00
07/03/2022 Food Bank Spital Street Dartford £250.00
10/03/2022 Martial Arts Tournament Trip £1,000.00
24/03/2022 London Hearts - Defibrillator £801.00
05/04/2022 Lions International Blood Research Appeal £1,000.00
05/04/2022 Lions Club International Foundation £1,000.00
05/04/2022 Lions Club International Foundation Refugee and Displaced Persons Fund £500.00
Total £10,497.00
Welfare Activities:
Date Description Amount
05/10/2021 Food Vouchers £150.00
07/12/2021 Food Vouchers £1,000.00
13/01/2022 6 tickets to Circus Starr Panto £100.00
08/04/2022 Junior Pushchair for local child £1,241.40
25/04/2022 Fuel for Ukraine aid trip £150.00
16/05/2022 Memory boxes £312.00
23/06/2022 3 x widows Charter £105.00
Total £3,058.40
Donations & Welfare Activities - Grand Total 13,555.40
**----- End of picture text -----**
Page **9** of **10**
**Dartford Lions Club Charitable Trust Trustees Annual Report 2021 - 2022**
**__________________________________________________________________________________**
## **RECEIPTS & PAYMENTS**
**DARTFORD LIONS CLUB (CIO) ADMINISTRATION ACCOUNT (Included for Information Only)**
|**Year ended 30th June 2022**||**2021-2022**||**2020-2021**|
|---|---|---|---|---|
||**£.p**|**£.p**|**£.p**|**£.p**|
||||||
|Total on hand 1st July 2021/ 1st July 2020||**1,674.98**||**1,658.47**|
|Uncleared credit||**0.00**||**0.00**|
|Uncleared cheque [1]||**0.00**||**-100.00**|
||||||
|**RECEIPTS**|||||
|Charter Night|4,207.00||0.00||
|Donation|100.75||0.00||
|Fund raising|119.62||62.99||
|Gift|0.00||65.00||
|Handover|100.00||0.00||
|Members'expenses|0.00||0.00||
|Members'subscriptions|1,570.50||1,662.75||
|Social Events|0.00||0.00||
|Xmas Meal|506.00||0.00||
|Zone Charters|0.00||0.00||
|||6,603.87||1,790.74|
||||||
|||**8,278.85**||**3,349.21**|
|**PAYMENTS**|||||
|Admin|194.70||7.81||
|Charter Night|3,746.95||0.00||
|Club Dues|1,792.02||1,606.42||
|Convention Draw|0.00||0.00||
|Donation|0.00||0.00||
|Fund Raising|0.00||0.00||
|Gift|0.00||60.00||
|Handover|118.02||0.00
inc in dues||
|Insurance|inc in dues||||
|Meeting Room Hire|0.00||0.00||
|Members badges|0.00||0.00||
|Members Exp|77.25||0.00||
|Membership promotion|0.00||0.00||
|President's Honorarium|0.00||0.00||
|Regalia / Club Supplies|0.00||0.00||
|Social Events|0.00||0.00||
|Stationary / Admin costs|0.00||0.00||
|Xmas Meal|528.79||0.00||
|Zone meeting room hire|0.00||0.00||
|||6,457.73||1,674.23|
||||||
|**Balance in Hand 30 June**||**1,821.12**||**1,674.98**|
|Uncleared credit||**0.00**||**0.00**|
|Uncleared cheque||**0.00**||**0.00**|
|of which in General Admin A/C||1,821.12||1,674.98|
## **Notes**
[1] - Uncleared Cheque was cleared in Lionistic year 2020 - 2021
Page **10** of **10**