Dartford Lions Club (CIO) Registered Charity Number 1182354
Trustees Annual Report for the Year Ended 30[th] June 2021
Legal and Administrative Details:
Lions Club Name: Dartford Lions Club (CIO) Formation Date: 30[th] January 1969 Charity Name: Dartford Lions Club (CIO) Registered Charity No: 1182354
Principal Address: The Charity has no registered permanent address; the Lions Club Secretary acts as the focal point for correspondence: Lion Milne Davidson, 24 Cold Blow Crescent, Bexley, DA5 2DS
CIO Constitution: Constitution dated 20[th] November 2018 (formally 286205 Trust Deed dated 22[nd] October 1982)
Current Trustees, 2021-22:
Ex Officio Trustees: Ragbhir Sandhu (Lions Club President) Milne Davidson (Lions Club Secretary) Graham Illsley (Lions Club Treasurer) Elected Trustees John Whitehead (appointed as Trustee July 2017) Mick Tandy (appointed as Trustee July 2017) Samantha Davis-Ashdown (appointed as Trustee July 2020) Ellenor Palmer (appointed as Trustee July 2021)
Trustees for the Year 2020-21:
Ex Officio Trustees: Ragbhir Sandhu (Lions Club President) Milne Davidson (Lions Club Secretary) Graham Illsley (Lions Club Treasurer) Elected Trustees Mick Tandy (appointed as Trustee July 2017) John Whitehead (appointed as Trustee July 2017) Samantha Davis-Ashdown (appointed as Trustee July 2020)
Dartford Lions Club Charitable Trust Trustees Annual Report 2020 - 2021
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Barclays Bank PLC CAF Bank 1-2 Copperfields Walk, 25 Kings Hill Ave Dartford Kings Hill, DA1 2DE West Malling, ME19 4TA The co-operative bank 14 Hythe Street Dartford DA1 1BD Paul Hovell 19 School Lane Bean Dartford Kent DA2 8AL
Bankers:
Independent Examiner: Paul Hovell
Aims and Organisation
Lions Clubs International
The Dartford Lions Club (CIO) is a local club formed as part of Lions Clubs International voluntary service organisation that helps, supports and guides local clubs to serve their local communities. Clubs are chartered as separate entities with their own constitution but have links to other clubs in their Zone, to their District in the South East of England, the Multiple District of the UK and Ireland and to Lions Clubs International. Linkages with other Lions Clubs and the Lions Clubs structures provides a vehicle for the exchange of ideas and through co-operation the clubs work together to help on national and international charitable projects.
Dartford Lions Club (CIO)
Dartford Lions Club (CIO) is a voluntary organisation which exists to help the local community and support, as it sees fit, Lions Clubs’ national and international projects. The administration of the Club is wholly financed by its members. All time to organise activities to raise funds and provide community service is given freely by the members and friends of the Lions club, for no payment or reward. This is the Club’s 53[rd] year as part of Lions Clubs International and of serving Lions International initiatives and the local community.
The objects of each Lions Club are to:
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create and foster a spirit of understanding among the peoples of the world;
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promote the principles of good government and good citizenship;
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take an active interest in the civic, cultural, social and moral welfare of the community;
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unite the clubs in the bonds of friendship, good fellowship and mutual understanding;
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provide a forum for the open discussion of matters of public interest; provided, however, that partisan politics and sectarian religion shall not be debated by club members;
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encourage service-minded people to serve their community without personal financial reward, and to encourage efficiency and promote high ethical standards in commerce, industry, professions, public works and private endeavours.
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Dartford Lions Club Charitable Trust Trustees Annual Report 2020 - 2021
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Membership
The Lions Club’s membership at the beginning of the year was 25 with 15 men and 10 women. At the end of the year the membership was 25 with 15 men and 10 women.
In undertaking its work, the Charity relies on the members of the Dartford Lions Club (CIO). All members are volunteers; their time is given freely and without charge and without this support the charity would not be able to function. Family, friends and other volunteers also assist with fund raising, giving freely of their time.
Dartford Lions Club (CIO) is managed by its members and meets monthly at a “Business Meeting”. The Club elects and appoints annually a number of Officers and Directors who meet regularly to discuss strategic or important issues. Detailed affairs relating to fund raising and decisions on Community Service proposals and donations are considered at regular monthly committee meetings.
Club members paid an annual subscription of £70, paid half yearly. These subscriptions and fund-raising social events for members pay for the members’ dues which are paid to support Lions District, Lions Multiple District and Lions Club International administration and for the administration of the Club. These monies, relating to the administration of the club, are held entirely separately from the charitable and charity fund-raising monies in a separate “Administration Account” bank account. This Administration fund pays for the administration and running of the Lions Club,
Trust Composition
In accordance with the Constitution, Charitable Incorporated Organisation is managed by a maximum of twelve Trustees who are, ex-offico, the Club President, Secretary and Treasurer plus elected Trustees (currently three). One new Trustee is elected each year to serve for a three-year period. Trustees may be re-elected to serve. The Trustees are elected at the same time as the Lions Club Officers and Directors by the members of the Lions Club in March each year and take office on 1[st] July. Trustees are made aware of their roles and responsibilities and are provided with copies of the Charity Commission guidance CC3 "The Essential Trustee". Trustees are also encouraged to attend the Lions District 105SE Spring Forum where guidance is given on the role of Trustees. Lions John Whitehead and Mick Tandy were re-appointed as trustees for the current year, Lion Samantha Davis-Ashdown was appointed as a new Trustee and Lion Lesley Philps stood down.
The Club’s charitable work and donations are administered through the Trust. Donations and grants are considered in accordance with the Lions Club / Trust's Grant Making Policy. All financial expenditures and donations are individually approved by a majority of the Trustees, subject to there being a quorum of 4. The Chairperson, Lion President, having a casting vote.
Purposes of the Charitable Trust
The Charitable purposes of the CIO fall into the following general categories:
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the improvement of health or the saving of lives.
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the relief of those in need, by reason of youth, age, ill-health, disability, or other disadvantage.
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the advancement of citizenship or community development.
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the relief of financial hardship.
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the advancement of environmental protection or improvement.
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Dartford Lions Club Charitable Trust Trustees Annual Report 2020 - 2021
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CIO Registration
It should be noted that on 2[nd] March 2019 Dartford Lions applied to the Charity Commission to register as a Charitable Incorporated Organisation (CIO). On 6[th] March 2019 the Charity Commission approved the registration of Dartford Lions Club (CIO) and entered it onto the Register of Charities with the Registered Charity Number 1182354. The CIO has sought and obtained a Section 105 Order from the Charity Commission to transfer the assets and liabilities of the Charitable Trust to the CIO. The formation of the CIO involving the adoption of the CIO Constitution, Lions Club By-laws and Grant Making Policy took place on 4[th] June 2019. The assets of the Charitable Trust were then transferred to the new CIO. The Charitable Trust was deregistered with the Charity Commission on 11th August 2020. The objectives and operations of the CIO are identical to the former Charitable Trust. It should be noted that these actions have been taken because the Charity Commission have advised that the most appropriate entity for a Lions Club is a CIO (Association).
ICO Registration
Dartford Lions Club (CIO) are registered with the Information Commissioner’s Office (ICO), reference number ZA787241
Finance and Activities
Income
The CIO relies entirely on the Dartford Lions Club (CIO) for its income. Members and friends of the Club undertake a variety of fund-raising activities throughout the year. Covid 19 had a huge impact on the club’s ability to raise funds throughout the year and our Profit & Loss statements reflect this. The club introduced new initiatives to raise funds, including placement of collection tins throughout the borough, setting up facilities for online donations, small scale Boot Fair (when covid restrictions allowed) and refreshing engagement with Easy Fund Raising and Amazon Smile. These new initiatives helped the club to continue to serve the community.
The main income of the club during the year was derived from:
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Donations from various sources £1440.11
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Two quiz nights £556.16
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Collection tins & Easy Fund Raising £264.35 (combined)
After the deduction of only valid expenses are funds to be made available for the Club to donate as approved by the Lions Club members and subsequently approved by the Trustees.
A separate income stream in the form of subscriptions paid by members supports the administration of the club. These fund-raising events are clearly designated as being for administration rather than charity. Income derived from such fund-raising is accounted for through the “Administration Account”.
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Dartford Lions Club Charitable Trust Trustees Annual Report 2020 - 2021
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Donations made by the CIO
The Trustees approved a number of donations to local organisations and individuals based on recommendations from the Welfare Committee / Club members.
The club made numerous financial donations throughout the year to local good causes, Lions national and International initiatives.
Significant donations made to local community good causes:
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£50 Royal British Legion
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£250 Dartford Deeds not Words (Dartford Toy Appeal)
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£250 YMCA
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£250 Local youth setting up fitness web site
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£500 AAKSS Scanner Appeal
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£500 Friends of Mental Health (West Kent & Medway)
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£250 Local boy with Leukaemia
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£197 Local child school uniform
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£84 2 x hand Held Thermometers
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£750 15 x £50 food vouchers
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£100 Patient Packs
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£300 Abilityplus (scooter)
Significant donations made to national and international Lions appeals:
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£150 Lions MD105SE District Youth Appeal
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£100 Lions Multiple District Youth Appeal
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£400 Lions MD105 LCIF India Appeal
A full list of the donations approved by the Trustees is enclosed within the accounts.
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Dartford Lions Club Charitable Trust Trustees Annual Report 2020 - 2021
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Community Service Activities
The Club organised / supported the following Community Service activities: Collection of spectacles recycled for use in under-developed countries. The provision and distribution of Message in a Bottle, in partnership with North West Kent Crime Prevention. These bottles are intended to bring to the attention of the emergency services medical and personal details of vulnerable people, particularly those living on their own.
Reserves Policy
Given the CIO's scale of operation and the fact that it only dispenses grants / donations within the limit of its funds at any given time it is not considered that there is a need for significant reserves. However, the Charitable Trust looks to maintain a minimum balance in its account of £3,000 to pre-pay for fundraising initiatives and to cover any urgent needs or requests for financial grants / donations, plus £10,000 to cover the cost of organising the annual Fireworks event.
Risk Policy
Not having property interests or employees, the Charitable Trust’s exposure to risk is relatively low. The Trustees are covered to the level of £2 million by the Trustees’ indemnity element of the Lions Multiple District Insurance policy. Due diligence in checking the insurance details of any organisation employed at events is essential. The main perceived risk is insolvency. This is addressed by the trustees ensuring that grants / donations do not exceed the available funds held by the CIO at any given time. The risk policy of the Trust is subject to annual review.
Review of Financial Activities and Affairs
The financial accounts of the Dartford Lions Club (CIO) for the year ended 30th June 2021 are attached to this report. These have been independently examined and approved.
Signed on behalf of the Trustees:
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Dartford Lions Club Charitable Trust Trustees Annual Report 2020 - 2021 Inde ndent Examiner's Re ort to the Tru$tse$ of Dartford Lions Club cio 1182354 On A¢¢ounts for the eriod 1 Jul 2020 to 301h June 2021 Contained in es2to4 e S for infomiation onl Respeetlve responsibllitles of trustse8 and gxominer The charity's Irvslees consider that an audit is not required for this year under sedion 114 of the Charities Act 2011 {Ihe Charities Act) ar)d that an independent examination is needed. It is my responsibilrty lo.. examine the accounts under sedion 145 of the Charrties Act, lo follow the procedures laid down in the general Directions given by the Charity Commission (under section 14515llbl of the Charrties Act), and to siaie wngther particular matters nave come to my attention. Basis of independgnt examinees statement My examination was carried out in accordance with general Dire(aions given by the Charity Commission. An examination Includes a review ot the accounting records kept by the charity and a comparison of the accounts presented with those records. 11 also includos Consideration of any unusual items or disclosLtres in the accounts, and seeking explanations from the ITUStees concerning any such matters. The kyocedures undertaken do not provide all the evidence that would be required in an audrt. and consequently no opinion is given as lo whether the accounts present a 'true and fair, view and the report is limited lo those matters set oul ir¢ my statement below. Independent examinerfs statement In conneth'on with my examination. no matter has come to my attenb.on 111 which gives me reasonable cause to believe that in. any material respect, the requirements.. to keep awunling records in accordance with section 130 of the Charities Act.. lo prepare accounts which accord wrth the accounting records and comply with the aunting requirements of the Charities Act have not l)een met,. or 121 to which, in my opinion. attention should be drawn in order lo enable a proper understanding ol the accounts to be reached. Signod: Date: LIL Name: Address: Page7of13
Dartford Lions Club Charitable Trust Trustees Annual Report 2020 - 2021
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RECEIPTS & PAYMENTS
DARTFORD LIONS CLUB (CIO) Registered Charity Number 1182354
| Year ended 30th June 2021 | 2020-2021 | 2020-2021 | 2019-2020 | |
|---|---|---|---|---|
| £.p | £.p | £.p | £.p | |
| Total on hand 1st July 2020 1st July 2019 | 21,828.75 | 20,265.97 | ||
| of which in General Charity A/C (Barclays) | 1,895.63 | 4,656.37 | ||
| of which in Charity Deposit A/C (CAF) | 19,125.98 | 16,129.17 | ||
| of which in Fireworks A/C (Co-Op) | 854.99 | 480.43 | ||
| Uncleared items [2 & 1] | -47.85 | -1,000.00 | ||
| RECEIPTS (General Charity) | ||||
| Bank Interest | 1.73 | 8.81 | ||
| Boot Fair | 60.00 | 0.00 | ||
| Chairoplane | 0.00 | 452.60 | ||
| Christmas cards | 150.25 | 0.00 | ||
| Collections | 0.00 | 0.00 | ||
| Collection Tins | 213.81 | 0.00 | ||
| Community Fayre | 0.00 | 821.84 | ||
| Donations | 1,440.11 | 383.11 | ||
| Easy Fund Raising | 50.54 | 0.00 | ||
| Firework display | 0.00 | 27,181.46 | ||
| Garden Party | 0.00 | 116.00 | ||
| Quiz | 556.16 | 0.00 | ||
| Sleigh | 0.00 | 1,824.25 | ||
| Welfare | 0.00 | 0.00 | ||
| 2,472.60 | 30,788.07 | |||
| 24,301.35 | 51,054.04 | |||
| PAYMENTS (General Charity) | ||||
| Admin | 48.15 | 66.39 | ||
| Appreciation certificates | 0.00 | 0.00 | ||
| Chairoplane | 0.00 | 0.00 | ||
| Collection Tins | 161.25 | 0.00 | ||
| Community Fayre | 0.00 | 459.98 | ||
| Donations & Gifts | 2,450.00 | 9,938.72 | ||
| Equipment & Repairs | 144.00 | 103.94 | ||
| Firework display | 24.00 | 10,912.30 | ||
| Fundraising Expenses | 0.00 | 680.00 | ||
| Garden Party | 0.00 | 0.00 | ||
| Insurance | 72.10 | 72.10 | ||
| Members expenses | 0.00 | 300.00 | ||
| Motor expenses | 532.00 | 1,132.73 | ||
| Publicity | 0.00 | 0.00 | ||
| Rent | 500.00 | 500.00 | ||
| Sleigh | 0.00 | 58.34 | ||
| Web site | 453.70 | 0.00 | ||
| Welfare Projects | 1,680.95 | 5,000.79 | ||
| Xmas | 0.00 | 0.00 | ||
| Zone Project | 0.00 | 0.00 | ||
| 6,066.15 | 29,225.29 | |||
| Balance in Hand 30th June | 18,235.20 | 21,828.75 | ||
| of which in General Charity A/C (Barclays) | 3,657.49 | 1,895.63 | ||
| of which in Charity Deposit A/C (CAF) | 15,127.71 | 19,125.98 | ||
| of which in Fireworks A/C (Co-Op) [4] | 0.00 | 854.99 | ||
| Uncleared items [3 & 2] | -£300.00 | -47.85 |
Notes
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[1] - Uncleared entries from 2018 - 2019, cleared in Lionistic year 2019 - 2020
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[2] - Uncleared entries from 2019 - 2020, cleared in Lionistic year 2020 - 2021 accounts [3] -uncleared entries from 2020 - 2021 Debit Amount Payee 100080 £300.00 Abilityplus
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[4] - Co-Op account closed 1st June 2021
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Dartford Lions Club Charitable Trust Trustees Annual Report 2020 - 2021
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DARTFORD LIONS CLUB CHARITY TRUST FUND Registered Charity Number 1182354 Donations Year ended 30th June 2021
Donations Made:
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Date Description Amount
13/10/2020 Royal British Legion £50.00
20/11/2020 Dartford Deeds not Words (Dartford Toy Appeal) £250.00
20/11/2020 YMCA £250.00
03/12/2020 Local youth setting up fitness web site £250.00
06/01/2021 Lions MD105SE District Youth Appeal £150.00
06/01/2021 Lions Multiple District Youth Appeal £100.00
15/04/2021 AAKSS Scanner Appeal £500.00
28/04/2021 Friends of Mental Health (West Kent & Medway) £500.00
05/05/2021 Lions MD105 LCIF India Appeal £400.00
Total £2,450.00
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Welfare Activities:
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Date Description Amount
20/08/2020 Local boy with Leukaemia £250.00
01/09/2020 Local child school uniform £196.95
27/10/2020 2 x hand Held Thermometers £84.00
19/11/2020 10 x £50 food vouchers £500.00
23/03/2021 5 x £50 food vouchers £250.00
28/04/2021 Patient Packs £100.00
23/06/2021 Abilityplus (scooter) £300.00
Total £1,680.95
Donations & Welfare Activities - Grand Total 4,130.95
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Dartford Lions Club Charitable Trust Trustees Annual Report 2020 - 2021
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BALANCE SHEET
DARTFORD LIONS CLUB CHARITY TRUST FUND Registered Charity Number 1182354
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2020 - 2019 -
2021 2020
Year ended 30th June 2021 £.p £.p £.p £.p
FIXED ASSETS
Generator 1 at cost 1,000.00
Depreciation at 30th June 2020 998.12
Charge for year 0.38 998.50
1.50 1.88
Generator 2 at cost 179.00
Depreciation at 30th June 2020 177.00
Charge for year 0.40 177.40
1.60 2.00
Motor Vehicle at cost 3,500.00
Depreciation at 30th June 2020 3,388.61
Charge for year 27.85 3,416.46
83.54 111.39
CURRENT ASSETS 86.64 115.26
Cash at bank 18,235.20 21,828.75
Total 18,321.84 21,944.01
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Note:
All Fixed Assets will be fully depreciated at the end of the Lionistic year 2020 - 2021
Tangible fixed assets are stated at cost including incidental expenses of acquisition.
Depreciation is provided on all tangible fixed assets calculated to write off the costs over their expected useful lives:
Motor 25% per annum on reducing balance vehicles method Generators 20% per annum on reducing balance method
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Dartford Lions Club Charitable Trust Trustees Annual Report 2020 - 2021
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RECEIPTS & PAYMENTS
DARTFORD LIONS CLUB (CIO) ADMINISTRATION ACCOUNT (Included for Information Only)
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2020- 2019-
Year ended 30th June 2021 2021 2020
£.p £.p £.p £.p
Total on hand 1st July 2020/ 1st July 2019 1,658.47 966.34
Uncleared credit 0.00 0.00
Uncleared cheque [1] -100.00 0.00
RECEIPTS
Charter Night 0.00 2,129.00
Donation 0.00 100.00
Fund raising 62.99 859.76
Gift 65.00 0.00
Members' expenses 0.00 300.00
Members' subscriptions 1,662.75 1,455.00
Social Events 0.00 562.00
Zone Charters 0.00 0.00
1,790.74 5,405.76
3,349.21 6,372.10
PAYMENTS
Admin 7.81 23.33
Charter Night 0.00 2,136.00
Club Dues 1,606.42 1,874.90
Convention Draw 0.00 0.00
Donation 0.00 100.00
Fund Raising 0.00 0.00
Gift 60.00 0.00
Insurance inc in
inc in dues dues
Meeting Room Hire 0.00 0.00
Members badges 0.00 13.20
Membership promotion 0.00 57.60
President's Honorarium 0.00 150.00
Regalia / Club Supplies 0.00 0.00
Social Events 0.00 458.60
Zone meeting room hire 0.00 0.00
1,674.23 4,813.63
Balance in Hand 30 June 1,674.98 1,558.47
Uncleared credit 0.00 0.00
Uncleared cheque [1] 0.00 100.00
of which in General Admin A/C 1,674.98 1,658.47
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Notes
- [1] - Uncleared Cheque was cleared in Lionistic year 2020 - 2021
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