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2022-03-31-accounts

Penarth Civic Society

Chair’s report for AGM 2022

I am delighted to be able to welcome members to the 2022 Annual General Meeting of the Penarth Civic Society. My name is Anne Evans, I am the Chair of the Society.

As the pandemic struck shortly before the 2020 AGM, we weren’t able to hold an annual general meeting that year. Last year, the AGM for the year 2020 – 2021 was held via Zoom. We were advised by Glamorgan Voluntary Services (the organisation for voluntary groups in the Vale of Glamorgan) that this would be acceptable to the Charity Commission. The Zoom technical arrangements worked very well – although we were of course aware that this arrangement meant that some members were not be able to join us.

I am very pleased that all of the existing committee members are willing to serve for another year. But we are very much in need of more committee members and would be absolutely delighted if anyone else would like to join us. I am very pleased to say that Dan Brown has offered to continue help with the all things technical and has agreed to be on the committee. The excellent work of the sub groups relies on the existence of the main executive committee – I am determined that it will continue but it does rely on a huge amount of work by the current small committee.

The Society, along with many other local residents and organisations, is very concerned about the future of the town centre. We were extremely disappointed that the consultants’ report commissioned by the Vale Council on this topic, and due to be released in March 2021, has never materialised. However there are a number of other interesting initiatives. One of these is a new group, Living Streets Penarth, which has recently been set up and which arranged three thought provoking and well attended lectures.

Separately, the Society, and other local groups including the Penarth Business Group, were approached by a Senior Lecturer in Planning at Cardiff University, who lives in the town, with regard to some of her students undertaking research. Several groups of post graduates are currently working on their projects and will be presenting their findings on 3[rd] May at a public meeting in the Paget Rooms. We are very keen that this work is taken forward. The future of the town centre depends on all of us – traders, residents, visitors, the Town and Vale Councils. I would encourage all members to take part in any surveys and participate in any other way. We are hoping for a good attendance at the open meeting. This is being organised by the University- I don’t know the time at present but we will let you know when we are informed. As a society we have produced a list of relatively small things that could be done that we feel would make a difference – encouraging the use of different coloured paints maybe, or having crochet tops for pillar boxes.

One of our main roles has always been to scrutinise planning applications.

Members will be aware of the proposals to build 576 homes on a site at Upper Cosmeston Farm. We submitted a comprehensive objection to these plans. It is, however, likely that this development will go ahead as the site was allocated for housing in the last Local Development plan.

Our concerns centre around two main issues. One is the many environmental concerns which we do not think have been properly addressed. The second is the many infrastructure issues this development will create – Penarth as a whole is well off for public transport, but Lower Penarth, and Sully, where there are also major housing developments, are very poorly served. We are extremely concerned that these new developments will lead to traffic gridlock, particularly at rush hours. And there are obvious concerns about access to GPs and other services.

The plans to build a primary unit for the Ysgol y Deri Special School on land next door to Upper Cosmeston Farm is another planning issue that we have objected to. Whilst we fully appreciate the excellent work being done at the school, we think that a site more central in the Vale would be much more appropriate and that, if built, transporting children to this school would further exacerbate that traffic issues in Lower Penarth.

The Local Development Plan as a whole is due for revision and we will be commenting on this. In particular, it needs to be revised to take into account the Climate and Nature Emergencies rightly declared by the Vale.

With regard to the conservation area in general, we are concerned that some of the actions of the Vale Council are contrary to their own advice. There is a lengthy document ‘Supplementary Planning Guidance for the Penarth Conservation Area’ which details actions that may, or may not, be taken by home-owners, and actions that may, or may not, be taken by the Vale Council. These guidelines are on occasion not being adhered to by the Vale, specifically with regard to pavements. It is not reasonable to expect home-owners to keep to their part of the bargain when the council does not.

Following two years of not being able to hold meetings for members, we are very pleased indeed that we are now able to resume these. The first meeting was addressed by the Vale’s Ecologist and was remarkably well attended given the storms approaching that very night. Our second meeting in March focussed on our work on trees. And the programme for the rest of 2022 is indeed very interesting. We look forward to welcoming lots of our members, and non-members, to these events. I am particularly looking forward to the guided tour of Llandaff Cathedral.

Before I go on to talk about the work of our sub-groups, I want to finish this section by reminding members of the title of the discussion at the 2021 AGM, which was Working Together in the town. Those of you who know me will be aware that I have been very keen for a long time for local organisations with similar objectives to our own to collaborate wherever possible. That really is happening now and I am delighted. Long may it continue.

So to our amazing subgroups.

During the past year the various sub-groups has been as active as possible under the circumstances, albeit in different ways to usual.

The Tree Forum has worked extremely hard. We are particularly pleased to finally be working with the Vale’s Highways Department with regard to street trees in the conservation area. It is obvious to everyone that some of the pavements need urgent action. Following a meeting with Council Officers, and the relevant Councillor, it was agreed that the Tree Forum and Highways would look at each road in turn. Starting with Alberta Road where members may have seen the tree work done earlier this month. It may have taken an extremely long time, but we are very pleased indeed that the Vale are now working with us with regard to street trees, and that they appreciate the expertise we have. Members will remember our very successful campaign to retain our heritage lampposts in the conservation area, which was achieved through joint working with the Vale. This, to my mind, has to be the way forward and I’m pleased that the council now seems to agree. It would be very easy to go to the press with criticism on a regular basis. I am sure that working together is a much better way – although we will still contact the press if needs be.

The second bit of excellent news on the tree front is the amazing work done by our volunteers looking after the 170 odd new trees planted in our parks. We are working very closely with the parks department, and the trees are definitely benefiting from all the hard work weeding, mulching, staking and more. The cliff tops are transformed. And Golden Gates Park is looking amazing. I have to admit that I’d never heard of it before but it’s well worth a visit.

There still isn’t a Council Tree Strategy, however, despite several promises over several years. It’s now five years since we produced our Tree Strategy and shared it with the Vale. A question for your potential councillors perhaps?

And finally, tree forum volunteers have been looking after the community orchard at Cosmeston that was planted several years ago by GPG Penarth Greening. The difference is amazing.

Friends of Victoria Square goes from strength to strength. If you haven’t been there recently you will certainly notice many changes. Community engagement is progressing apace which I am delighted about. A recent visitor to the Square from the Heritage Lottery Fund was extremely complimentary about the work done. Look out for the Big Lunch (and the plant swop happening on 6[th] June). This project is a fantastic example of different groups within the society working together. In this case The Friends and the Tree Forum. And working with GPG Penarth Greening. Lots of different groups cooperating for the benefit of everyone in the town.

Work on the Italian Gardens, Railway Path Project and the Beach Wardens has been limited. In the case of the Beach Wardens, it seems that others are now helping to keep the beach clean, but we are keeping an eye on it as well.

We are very excited about two new projects. The first is a Heritage Project. When visiting other towns throughout Britain I am often struck by the number of signs and boards and blue plaques. There are some here but I think not enough. We have put together a great group of people who are working to change this. We have so much history and we should celebrate it! The Vale Council Tourism Officer is keen to be involved and we will be applying to the Heritage Lottery Project for a grant to make this happen.

And, even more recently, we were approached about a project in St Joseph’s Park – the zig zag path. We are delighted that this project will be part of the Society. It will be launched at an open meeting to be held on 26thMay at 7pm in the new St Paul’s development.

Looking back, we have achieved a huge amount as I hope you will agree. This next year promises to be even better. We look forward to seeing many of you at our various events and helping with our various groups.

Before I close, there is one procedural decision for the meeting this evening is a formal change of name. We are the Civic Society for Penarth and have used the name Penarth Civic Society for a number of years as it was found that people didn’t know what the Penarth Society was or did. Can we have a show of hands of those in favour please?

2022.04.20 AE

Date Number Description
04/01/2021 JONES D W & F NO2 STO
04/01/2021 MCMURRAY A C STO
04/01/2021 MRS ANGELA J GREGO STO
04/01/2021 WILLIAMS C M PP STO
04/01/2021 WARD V S STO
04/01/2021 SETCH TF & D STO
04/01/2021 COUCH PM STO
04/01/2021 MRS ANNA M SMITH ANNA SMITH STO
04/01/2021 F STRICKLAND-CONST STRICKLAND MEMBER STO
04/01/2021 CM NEILL STO
04/01/2021 M DAVIES D3 STO
04/01/2021 PHELPS M. PHELPS STO
04/01/2021 MEAZEY P S5R F MEAZEY STO
04/01/2021 SCHULP A S61 F SCHULP STO
04/01/2021 LANE S H77 F LANE STO
04/01/2021 K HOWELL 43 STO
04/01/2021 H G BOUDIER STO
04/01/2021 MARCUS PAYNE P4 STO
04/01/2021 P B THOMPSON T1 STO
04/01/2021 MORGAN JP STO
04/01/2021 Evans Anne PCS SUBS STO
04/01/2021 HENRY P & ME STO
04/01/2021 DORKEN M S STO
04/01/2021 ELIAS J E J JEJ ELIAS STO
04/01/2021 PHILP RM PHILPOT RM STO
04/01/2021 VE /P WILLIAMS WILLIAMS STO
04/01/2021 Kitchiner Neil DR N KITCHINER STO
04/01/2021 Soulsby Anne PENARTH SOCIETY STO
04/01/2021 SIMONS AL&YA STO
04/01/2021 CURTIN J & S STO
04/01/2021 CLIFT M C5 STO
04/01/2021 HUXTABLE WQ STO
04/01/2021 Knight Brian KNIGHT STO
04/01/2021 NICKELS IJ&SJ S & I NICKELS STO
04/01/2021 MAYO&DAVIES MAYO&DAVIES STO
04/01/2021 Gibbins Brenda STO
04/01/2021 DORRELL M&P P & M DORRELL STO
04/01/2021 Mitchell Teresa TERESA MITCHELL STO
04/01/2021 CLYNE SV TPM STO
04/01/2021 Cliford Carole C A CLIFFORD STO
04/01/2021 ELIZABETH PHILIPPS E J Philipps STO
04/01/2021 Hodgkinson Jefrey P SOCIETY MEMBERS STO
04/01/2021 MR GOSSAGE ANNUAL SUBS STO
04/01/2021 PALSER HR &N STO
04/01/2021 HIGLEY C J C J HIGLEY MEM SUB STO
04/01/2021 MRS & MR BENNETT BENNETT STO
04/01/2021 MR KINNERSLEY PAUL KINNERSLEY STO
04/01/2021 DOCTOR MARTIN M1 STO
04/01/2021 BARTLEY C C BARTLEY STO
04/01/2021 CAMPBELL HF HILARY CAMPBELL STO
04/01/2021 BURTON C&R STO
04/01/2021 AVON MEM STO
04/01/2021 DAVIES I J STO
04/01/2021 THOMAS GW&JE GLYN & LIZ THOMAS STO
04/01/2021 WYATT C&SC WYATT SUBSCR STO
04/01/2021 NEVILLE R PENARTH SOCIETY STO
04/01/2021 IAN PALMER Pen Civic Soc STO
04/01/2021 MERCER MES STO
04/01/2021 DAVID JONES STO
04/01/2021 CHRISTINE LEWIS LEWIS STO
04/01/2021 101193 FOVS Various
04/01/2021 101191 FOVS Various
04/01/2021 JOHNSON DIANA DIANA JOHNSON STO
04/01/2021 MsM O'Connor Annual Sub STO
04/01/2021 WALTER KIERAN GEAR MCCEACHERN STO
04/01/2021 Topping Celia C TOPPING STO
04/01/2021 SALTER G & S SALTER G & S STO
04/01/2021 CANTLAY DA&CM CANTLAY PARK ROAD STO
04/01/2021 DEWAR IS 02 STO
04/01/2021 FOULKES DM THE PENARTH SOCIET STO
04/01/2021 KINGSTON G KINGSTON G STO
04/01/2021 CATTERALL VA & C STO
04/01/2021 BOURNE TE & CA BOURNE TE & CA STO
04/01/2021 CROFTS NG&JM CROFTS NG&JM STO
04/01/2021 WILLIAMS R WILLIAMS R STO
04/01/2021 MARQUAND D & J MARQUAND STO
04/06/2021 MR DAVID THOMAS NO NOBLE DAVID AND AN BGC
04/06/2021 BOARD OF THE C REV
04/06/2021 BOARD OF THE CIVIC STO
04/12/2021 MRS E CAHILL WEBSITE
04/12/2021 KONSILEO TRADING L INSURANCE PENARTH BBP
04/12/2021 101194
04/12/2021 COLLIER C F C COLLIER SUB 2021 BGC
04/14/2021 A L POOLE P2 STO
04/19/2021 P CAMPBELL SUBSCRIPTION STO
04/20/2021 101195
04/29/2021 Long Gwyneth NOT APPLICABLE STO
05/04/2021 BIRCH BIRCH STO
05/17/2021 FOVS Various
05/17/2021 FOVS Various
05/17/2021 WYATT EJL THE PENARTH SOCIET STO
05/17/2021 GORNALL L DOUBLE GORNALL STO
05/24/2021 S SALTER TOM & SARAH SALTE STO
05/24/2021 STEVE AMBLER TREE INVOICE 2021 SA132 BBP
06/29/2021 FOVS Various
06/29/2021 FOVS Various
06/29/2021 FOVS Various
07/20/2021 IR and JM Hydon
07/21/2021 Wix website hosting
07/22/2021 Emuly Warren
08/02/2021 Jill Penn
08/17/2021 FOVS Various
08/17/2021 FOVS Various
08/27/2021 Alan Thorne Walk Admission fees
09/08/2021 Caroline Munckenbeck
09/09/2021 Peter Blackburn
09/10/2021 Mary Davies
09/13/2021 Sian Till
09/15/2021 Alan Thorne Walk Admission fees
09/24/2021 Tony Hazell Donation
09/27/2021 Lottery Fund Grant
09/30/2021 Peter Blackburn
09/30/2021 Peter Blackburn
10/11/2021 Terrain Aeration Sevices
10/12/2021 Penny Daw
11/04/2021 Peter Blackburn
11/05/2021 Chris Riey Subs
11/10/2021 Dan Brown subs
11/10/2021 FOVS Donation
11/17/2021 Postage
11/17/2021 Steve Ambler Tree Services
11/23/2021 Des Lloyd subs
11/29/2021 Pam Wright subs
12/10/2021 O2 Direct debit Incorrect to be reversed
12/14/2021 Peter Blackburn
12/15/2021 Ruth Williams Membership Subs
12/15/2021 Ann Youde Membership subs
12/31/2021 Judith Lewis
01/10/2022 O2 Direct debit REPAYMENT
01/10/2022 O2 Direct debit Incorrect to be reversed
01/11/2022 O2 Direct debitREPAYMENT
02/10/2022 Jowett subs
02/10/2022 Jowett subs
02/10/2022 GIFT AID REFUND
02/10/2022 Tracy Alexander subs for past two years
02/10/2022 Ecology Event income
03/02/2022 Hall Hire Ecology Event
03/02/2022 Peter Blackburn
03/02/2022 Anna Smith Donation towards leafet cost
03/30/2022 Bryn Walters subs

Victoria Square Analysis from second grant January 2021

Existing funds left Spending this month Income this month

3921.14 442.92

Balance 3478.22 Society Funds 6380.28

Notes Category Income Expense Opening Balance
£19,660.69
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 8
101 Membership Subs 10
101 Membership Subs 5
101 Membership Subs 8
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 15
101 Membership Subs 10
101 Membership Subs 15
101 Membership Subs 10
101 Membership Subs 8
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 15
101 Membership Subs 15
101 Membership Subs 12
101 Membership Subs 7
101 Membership Subs 10
101 Membership Subs 15
101 Membership Subs 15
101 Membership Subs 10
101 Membership Subs 17
101 Membership Subs 15
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 15
101 Membership Subs 15
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 15
101 Membership Subs 15
101 Membership Subs 15
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 15
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 15
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 15
101 Membership Subs 8
101 Membership Subs 15
101 Membership Subs 12
405 Misc 505.38
405 Misc 121.8
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 8
101 Membership Subs 15
101 Membership Subs 12
101 Membership Subs 15
101 Membership Subs 15
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 7
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 15
101 Membership Subs 15
Cancelled SO 30
Cancelled SO -30
760
335.78
295.28
101 Membership Subs 10
101 Membership Subs 15
101 Membership Subs 10
101 Membership Subs 1100.94 Total In
101 Membership Subs 10 892
12
405 Misc 123.87
405 Misc 1036.05
10
15
15 Total In
405 Misc 5520 52
405 Misc 1531.1
405 Misc 225.13 Total In
405 Misc 617.98
101 Membership Subs 10
205 Website Hosting 61.2 Total In
101 Membership Subs 10 20
101 Membership Subs 7
405 Misc 310.36
405 Misc 661.79 Total In
102 Event Admission Fees 111 118
101 Membership Subs 15
101 Membership Subs 10
101 Membership Subs 10
101 Membership Subs 15
102 Event Admission Fees 24
309 Donation 50 Total In
307 Lottery Funding 12240 12364
405 Misc 568.91
405 Misc 1443.15
405 Misc 6720 Total In
101 Membership Subs 3 3
405 Misc 531.68
101 Membership Subs 10
101 Membership Subs 10
309 Donation 25
206 Printing and Stationery 66
405 Misc 354
101 Membership Subs 10 Total In
101 Membership Subs 10 65
25
405 Misc 349.62
101 Membership Subs 10
101 Membership Subs 10 Total In
101 Membership Subs 8 20
25
25 Total In
25 58
101 Membership Subs 2.00
101 Membership Subs 20.00
101 Membership Subs 263.75
101 Membership Subs 20 Total In
24 329.75
26
405 Misc 442.92
20.00 Total In
15 35.00
Total spending
Total Income 13956.75 23758.94
Lottery 12240
Gift Aid 263.75
Donations 95
Event Income 111
Membsubs 1222

Income

101 Membership Subs 102 Event Admission Fees 103 Annual Dinner Cost 104 Coffee/Tea Sales 105 Donations/Grants 106 Gift Aid Receipts

Expenses 201 Room Hire 202 Insurance 203 Annual Dinner Sale 204 Speaker or Event cost 205 Website Hosting 206 Printing and Stationery 207 Postage 208 Gift 209 Charitable Donation 210 Misc

Income Victoria Square 307 Lottery Funding 308 Event Income 309 Donation Donation Expenses Victoria Square 401 Surveys 402 Printing 403 Event expenses 404 Website and Publicity 405 Misc

Total out Balance 3119.18 £17,433.51 CORRECT

Total out Balance 6679.92 10805.59 CORRECT Total out Balance 2374.21 8431.38 CORRECT

Total out Balance 61.2 8390.18 CORRECT

Total out Balance 972.15 7536.03 CORRECT

Total out Balance 0 19900.03 CORRECT

Total out Balance 8732.06 11170.97 CORRECT

Total out Balance 951.68 10284.29 CORRECT

Total out Balance 374.62 9929.67 CORRECT

Total out Balance 25 9962.67 CORRECT

Total out Balance 0 10292.42 CORRECT

Total out Balance 468.92 9858.50 CORRECT