**REGISTERED CHARITY NUMBER: 1182347**
Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 January 2024 for Outside-In Cumbria
1
Outside-In Cumbria
Contents of the Financial Statements for the Year Ended 31 January 2024
||Page|
|---|---|
|Report of the Trustees|3 to 5|
|Statement of Trustees Responsibilities|6|
|Independent Examiner’s Report|7|
|Statement of Financial Activities|8|
|Balance Sheet|9|
|Notes to the Financial Statements|10 to 16|
2
Outside-In Cumbria (Registered Charity number: 1182347)
## Report of the Trustees
for the Year Ended 31 January 2024
The trustees present their report with the financial statements of the charity for the year ended 31 January 2024. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' effective 1 January 2019.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered CIO number**
CE016737 (England and Wales)
**Registered Charity number** 1182347
## **Business Address**
Playbase Building Beezon Road Kendal Cumbria LA9 6EL
**Trustees Appointed** E Winter 21 March 2020 S Mansfield 01 February 2023 K Bimpson 01 February 2024 LC Cairns 27 June 2024
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The main aim of the Charity is to promote, for the benefit of the inhabitants of Kendal and the surrounding area, the provision of facilities for recreation or other leisure time occupation of children up to the age of 11 who have need of such facilities by reason of their youth, infirmity or disablement, financial hardship or social and economic circumstances in the interests of social welfare and with the object of improving their conditions of life, by the provision of play facilities.
## **Public benefit**
The trustees have had due regard to guidance published by the Charity Commission on public benefit.
## **ACHIEVEMENT AND PERFORMANCE**
This financial period has been a significant challenge for Outside In, we started the year with the understanding that we would be due a large, backdated VAT bill and knowing that regular VAT bills were going to have a significant impact on our ability to balance the books. Having struggled to survive without paying VAT, we feared this would be the year that we failed. However, following a summer of campaigning for support from our local community, we were very lucky to get donations from various sources including a £15k donation that finally left us able to breath.
Throughout the period, our centre staff continued to provide a high quality, much needed service to our customers with a smile on their faces and a warm welcome. Numerous additional services to disadvantaged groups were offered, enabling all to enjoy our centre for example:
- Bee unique is charity supporting autistic children, we provided them with discounted exclusive sessions every other week.
- • We provide free visits for those going through Children’s Services adoption process.
- Oakley Trust is charity that look after children and young adults with additional needs. We provide the centre every week for them at a discount to run an after school club.
- For our refugee and asylum seeker families, we provided the centre free for them to meet every week and also have free drop-in sessions for families.
- Right to work provide support for young adults with additional needs - we provide a place where they can gain work experience and have support from our team members.
3
Outside-In Cumbria (Registered Charity number: 1182347)
Report of the Trustees for the Year Ended 31 January 2024
## **FINANCIAL REVIEW**
## **Reserves policy**
Based on advice from our business advisor, we intend to build up reserves of approximately 20% of our annual turnover. This year did not enable us to do this, so we intend to adapt our business plan with a view to reaching this amount in future years.
## **Principal funding sources**
Our primary income comes from play session bookings, parties and café takings. Alongside this we received some small grants and donations.
Income for the year amounted to £180,007. After deducting expenditure of £203,885 there was a net loss in funds of £23,878. This left funds of £60,470, of which £46,442 were restricted.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity was registered on 6 March 2019 and is controlled by its governing document and constitutes a Charitable Incorporated Organisation (CIO).
## **Recruitment and appointment of new trustees**
The charity is overseen by a committee of voluntary trustees, who meet regularly either in person or online. At the end of the year there were six trustees who made all the major decisions. Daily, our centre manager is in charge of staff and duties and is in direct contact with the trustees on a regular basis. There are also three supervisors who work closely with the centre manager and have specific areas of responsibility such as marketing, stock taking, outreach and party bookings.
We have a paid accountant who provides bookkeeping services as well as our final accounts. We are a member of the Association of Indoor Play, a member owned organisation that was set up during the first lockdown and aims to represent our rights as well as offer mutual support and guidance.
4
Outside-In Cumbria (Registered Charity number: 1182347)
## Report of the Trustees
for the Year Ended 31 January 2024
## **STRUCTURE, GOVERNANCE AND MANAGEMENT (Continued)**
## **Risk management**
We had a very difficult year where we feared closure was inevitable. But having campaigned for support, we were overwhelmed with the response and recognised that going forward, we need to be searching for more grant fund to remain viable. At the end of this financial period, we have received grant funding to get consultancy support. The support began in early 2024 and our new trustee Karen, is leading on this work as she has business development experience. This year we have listened to the consultants and are about to embark on new services to increase our revenue. Our wonderful donor who gave £15k last year has provided the same again this year, enabling us to keep a healthy bank balance through our more challenging months when the weather is hot and customers are less likely to visit.
## **Going Concern**
Our landlords have agreed to a new 3-year lease with no rent increase for at least the first year. This has provided a good level of reassurance, but we will need to be factor future increases into our business plan. The recent announcements to increase minimum wage and employer NI contributions is expected to mean a £600+ monthly expense increase in 2025 so further efforts to compensate for this will also need to be factored into our forecasts. Food and drink price increases have had to be made to our menu on a regular basis to compensate for the increase in purchase costs to us, especially coffee.
5
Outside-In Cumbria
## Statement of Trustees Responsibilities
for the Year Ended 31 January 2024
The Trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial period which give a true and fair view of the situation of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP (FRS 102), effective 1 January 2019;
- make judgements and estimates that are reasonable and prudent.
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the governing document. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Trustees Report and Trustees responsibilities signed on behalf of the Board of Trustees on 25/11/2024
**E Winter** Trustee
6
Independent Examiner's Report to the Trustees of Outside-In Cumbria (Registered Charity number: 1182347)
I report on the financial statements for the year ended 31 January 2024, which are set out on pages 8 -16.
## **Responsibilities and basis of report**
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
- 1.that accounting records were not kept as required by section 130 of the Act; or
2. that the accounts do not accord with those records; or
3. that the accounts do not comply with the accounting requirements of the Act; or
4. that there is further information needed for a proper understanding of the accounts.
## **Independent examiner's statement**
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.
Fiona Harrison FCCA FMAAT Fiona Wills Accountancy Services Ltd
Date: 25/11/2024
7
Outside-In Cumbria
## Statement of Financial Activities
for the Year Ended 31 January 2024
|||||Year ended||Year ended|
|---|---|---|---|---|---|---|
|||Unrestricted|Restricted|31.1.24||31.1.23|
|||fund|fund|Total funds||Total funds|
||Notes|£|£|£||£|
|**INCOME**|||||||
|**Incoming resources from:**|||||||
|Charitable activities|2|157,438|-|157,438||148,522|
|Grants and donations|3|22,569|-|22,569||6,700|
|||180,007|-|180,007||155,222|
|**Total income and endowments**|||||||
|**EXPENDITURE**|||||||
|Charitable activities|4|128,741|-|128,741||138,134|
|Overheads|5|75,144|-|75,144||75,390|
|**Total expenditure**||203,885|-|203,885||213,524|
|**NET INCOME/(EXPENDITURE) FOR THE**|||||||
|**YEAR BEFORE TRANSFERS**||(23,878)||(23,878)||(58,302)|
|**Gross transfers between funds**||-|-|-||-|
|**Net income/(expenditure) for the year**||(23,878)|-|(23,878)||(58,302)|
|**RECONCILIATION OF FUNDS**|||||||
|**Total funds brought forward**||37,906|46,442|84,348||103,550|
|**Prior Year adjustment for Late VAT**|||||||
|**registration**||-|||-|(19,202)|
|**TOTAL FUNDS CARRIED FORWARD**||14,028|46,442|60,470||84,348|
8
## Outside-In Cumbria (Registered Charity number: 1182347)
Balance Sheet At 31 January 2024
|Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
6
30,120
**CURRENT ASSETS**
Stock
1,835
Debtors
7
6,250
Cash at bank and in hand
32,558
40,643
**CREDITORS**
Amounts falling due within one year
8
(10,293)
**NET CURRENT ASSETS**
30,350
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**Provision for Liabilities**
60,470
-
**NET ASSETS/(LIABILITIES)**
60,470
**FUNDS**
9
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
fund
£
-
-
-
-
-
-
-
-
-
-|31.1.24
Total funds
31.1.23
Total funds
£
£
30,120
59,484
1,835
1,360
6,250
8,847
32,558
29,306
40,643
39,513
(10,293)
(14,649)
30,350
24864
60,470
84348
-
-
60,470
84,348
14,028
37,906
46,442
46,442
60,470
84,348|
|---|---|---|
These financial statements were approved by the trustees on 25 November 2024 and were signed on its behalf by:
**E Winter** Trustee
9
Outside-In Cumbria
Notes to the Financial Statements
for the Year Ended 31 January 2024
## **1. ACCOUNTING POLICIES**
## **Basis of accounting**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS102) (effective 1 January 2019) – (Charities SORP (FRS102)).
Outside-In Cumbria meets the definition of a public entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transactional value unless otherwise stated in the relevant accounting policy note(s).
The financial statements are prepared in sterling which is the functional currency of the company. Monetary amounts in these financial statements are rounded to the nearest £.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income, it is reasonably certain it will be received, and the amount can be quantified with reasonable accuracy. Donations, interest, and other income are accounted for when receivable.
## **Resources expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
All assets costing more than £200 are capitalised at cost.
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at the rates below in order to write off the cost less estimated residual value of each asset over its expected useful life.
Leasehold improvements – 5 years straight line (over term of the lease from date of opening in mid-January 2020) Play Equipment – 5 years straight line (from date of opening in mid-January 2020) Equipment, fixtures & fittings - 5 years straight line (from date of opening in mid-January 2020)
## **Stock**
Is valued at the lower of cost and net realisable value.
## **Taxation**
The charity is exempt from income tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Debtors and creditors receivable/payable within one year**
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
## **Cash at bank and in hand**
Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
10
Outside-In Cumbria
Notes to the Financial Statements - continued
for the Year Ended 31 January 2024
|**2.**
**INCOME FROM CHARITABLE ACTIVITIES**
Year ended
31.1.24
£
Admissions
49,782
Food and drink
54,137
Parties and miscellaneous
53,519
157,438
**3.**
**INCOME FROM GRANTS AND DONATIONS**
Year ended
31.1.24
£
£
£
Unrestricted Restricted
Total
**Government grants**
SLDC
-
-
-
Cumbria County Council
2,680
-
2,680
2,680
-
2,680
**Non -government grants**
Lakeland College – Managed Fund
-
-
-
Joseph Strong Frazer Trust
-
-
-
Anonymous
Charities Trust
-
2,250
-
-
-
2,250
2,250
-
2,250
**Donations and Legacies**
NCS
-
-
-
Anonymous
Private Doner
-
17,639
-
-
-
17,639
17,639
-
17,639
**TOTAL**
22,569
-
22,569
The split of income in the period ended 31 January 2023 was £6,700 Unrestricted and £0 Restricted.
**4.**
**CHARITABLE ACTIVITIES EXPENDITURE**
Year ended
31.1.24
£
Food and beverage costs
33,543
Wages and defined contribution pension costs
94,467
Toys and general supplies
731
128,741|
£
Unrestricted
-
2,680|
£
Unrestricted
-
2,680|Year ended
31.1.24
£
49,782
54,137
53,519
157,438
Year ended
31.1.24
£
£
Restricted
Total
-
-
-
2,680|Year ended
31.1.24
£
49,782
54,137
53,519
157,438
Year ended
31.1.24
£
£
Restricted
Total
-
-
-
2,680|Year ended
31.1.23
£
19373
56,767
72,382
148,522
Year ended
31.1.23
£
Total
1,050
2,600
3650
1,000
1,000
500
-
2,500
500
50
-
550
6,700
Year ended
31.1.23
£
38,795
98,315
1,024
138,134|
|---|---|---|---|---|---|
|||2,680
-
-
-
2,250|-
-
-
-
-|2,680
-
-
-
2,250||
|||2,250
-
-
17,639|-
-
-
-|2,250
-
-
17,639||
|||17,639
-
17,639
22,569
-
22,569
s £6,700 Unrestricted and £0 Restricted.
Year ended
31.1.24
£
33,543
94,467
731
128,741||||
The average number of employees during the year was 11 (year ended 31 January 2023 was 8).
11
Outside-In Cumbria
Notes to the Financial Statements - continued for the Year Ended 31 January 2024
## **5. OVERHEAD EXPENDITURE**
|**OVERHEAD EXPENDITURE**|||
|---|---|---|
||Year ended|Year ended|
||31.1.24|31.1.23|
||£|£|
|Rent|25,000|25,000|
|Service charge|4,582|4,232|
|Rates|403|468|
|Repairs and renewals|2,692|1038|
|Depreciation of tangible fixed assets|29,837|29,837|
|Legal and professional fees|67|514|
|Bookkeeping, payroll, and accountancy fees|1,744|3,003|
|Independent examiner’s fee|750|750|
|Advertising and promotional|1,367|1,241|
|Insurance|2,558|2,061|
|Cleaning|142|930|
|Training costs|512|-|
|Office expenses|3,532|2,856|
|Small equipment, crockery, cutlery etc|-|168|
|Sundry expenses|666|1,718|
|Interest payable|97|97|
|Bank charges and card fees|1,292|1,277|
||75,144|75,390|
## **6. TANGIBLE FIXED ASSETS**
|Leasehold
Property
Improvements
£
**COST**
Brought forward
64,837
Additions
-
At 31 January 2024
64,837
**DEPRECIATION**
Brought forward
39,406
Charge for year
12,967
At 31 January 2024
52,373
**NET BOOK VALUE**
At 31 January 2024
12,464
At 31 January 2023
25,431|Play
Equipment
£
68,175
152
68,327
41,473
13,635
55,108
13,219
26,702|Equipment
£
16,173
320
16,493
8,822
3,234
12,056
4,437
6,053|Totals
£
149,185
472
149,657
89,701
29,836
119,537
30,120
59,484|
|---|---|---|---|
## **7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
||At 31.1.24|At 31.1.23|
|---|---|---|
||£|£|
|Prepaid expenditure|-|2,597|
|Rent Deposit|6,250|6,250|
||6,250|8,847|
12
Outside-In Cumbria
## Notes to the Financial Statements - continued
for the Year Ended 31 January 2024
## **8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
||At 31.1.24|At 31.1.23|
|---|---|---|
||£|£|
|Trade creditors|1,596|5,685|
|Accruals|1,066|2,150|
|PAYE|1,038|2,869|
|Pension|413|341|
|Other creditors|405|(1)|
|VAT|5,775|3605|
||10,293|14,649|
## **9. FUNDS**
|**Unrestricted funds**
General fund
**Restricted funds**
Disabled Hoist
Outreach work
**TOTAL FUNDS**|At 1.2.23
Net movement
in funds
Transfers
between funds
£
£
£
37,906
(23,878)
-
46,442
-
-
46,442
(23,878)
-
84.348
(23,878)
-|At 31.1.24
£
14,028
-
46,442
46,442
60,470|
|---|---|---|
The transfers in the period from restricted funds to unrestricted funds represent the cost of tangible fixed assets purchased from restricted fund income; these assets are held for general purposes not restricted purposes.
13
Outside-In Cumbria
Notes to the Financial Statements - continued
for the Year Ended 31 January 2024
## **10. FUNDS (Continued)**
Net movement in funds for the year ended 31.1.24, included in the above are as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Disabled hoist
Outreach work
**TOTAL FUNDS**|Incoming
resources
Expenditure
Net movement
Transfers
between funds
£
£
£
£
180,007
(203,885)
(23,878)
-
-
-
-
-
-
-
-
-
-
(203,885)
(23,878)
-
180,007
(203,885)
(23,878)
-|Incoming
resources
Expenditure
Net movement
Transfers
between funds
£
£
£
£
180,007
(203,885)
(23,878)
-
-
-
-
-
-
-
-
-
-
(203,885)
(23,878)
-
180,007
(203,885)
(23,878)
-|
|---|---|---|
|||-|
|||-|
## **FUNDS – COMPARATIVE**
|**Unrestricted funds**
General fund
**Restricted funds**
Disabled hoist
Play equipment
Outreach work
**TOTAL FUNDS**|At 1.2.22
Net movement
in funds
Transfers
between funds
£
£
£
155,222
(213,524)
-
-
-
-
-
-
-
-
-
-
-
-
155,222
(213,524)
-|At 31.1.23
£
(58,302)
-
-
-
-
(58,302)|
|---|---|---|
14
Outside-In Cumbria
Notes to the Financial Statements - continued
for the Year Ended 31 January 2024
## **10. FUNDS (Continued)**
Net movement in funds for the year ended 31.1.23, included in the above are as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Disabled hoist
Play equipment
Outreach work
**TOTAL FUNDS**|Incoming
resources
Expenditure
Net movement
in funds
Transfers
between funds
£
£
£
£
155,222
(213,524)
(58,302)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
155,222
(213,524)
(58,302)
-|Incoming
resources
Expenditure
Net movement
in funds
Transfers
between funds
£
£
£
£
155,222
(213,524)
(58,302)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
155,222
(213,524)
(58,302)
-|
|---|---|---|
|||-|
|||-|
The restricted funds above are for the following purposes:
**Disabled hoist** – Funded by Hadfield Trust for a hoist to allow disabled access to some of the play equipment. This has been purchased post year end.
**Outreach work** – Funded by The Beck Out of School Club towards Outreach workers’ payroll costs, training and other associated Outreach expenses to support the Outreach workers’ role and duties. This work was slow to start due to us being closed for the first few months of the year but soon picked up once we were open with free session vouchers being issued, relationships forming and discounted play for specialist groups.
## **11. TRUSTEES' REMUNERATION, BENEFITS AND TRANSACTIONS**
There were no trustees' remuneration or other benefits for the year ended 31 January 2024 (2023 - £nil).
## **Trustees' expenses**
There were no trustees' expenses paid in the year ended 31 January 2024 (2023 – £nil), other than reimbursement of wholly business expenses.
15
Outside-In Cumbria
Notes to the Financial Statements - continued
for the Year Ended 31 January 2024
## **12. ULTIMATE CONTROLLING PARTY**
There is no single ultimate controlling party of the charity throughout the current or previous period.
## **13. TAXATION**
As a charity, Outside-In Cumbria, is exempt from tax on income and gains falling within sections 472-474 of the Corporation Tax Act 2010, sections 478-489 of the Corporation Tax Act 2010, or section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.
## **14. CONTINGENT LIABILITIES**
There were no contingent liabilities as at 31 January 2024 or 31 January 2023.
16