STEWART VILLAGE HALL Brighlwdl cvm Solwell Annual Report l April 2023 - 31 March 2024 Registered Charity number 1182315
Infornlation: Trustees Mrs A Kilworth (Chair) Mr G Kent (Treasurer) Mr C Baines Mr C Collett Mr G Gilgrass Mr P Jones Mr S l#uck MTS J PoOnI Mr R 'l'odd Independent Financial Examiner Mr K Templeton Hall and Correspondence Address: Stewart Village Hall West End Brightwell-cum-sotwell Oxtordshire OXIOORY Background inforniation The St¢wart Village I lall is embedded in the history of our Village. li started Itfe in 1870 as the Village School and village publications tcll the story of those halcyon days when classes werc h¢ld in what is now the main hall and of legendary teachers thal are still remembered fondly today. An old abacus on the wall of the main hall bears the legen(t "Manners makyth man" and is a lovely reminder of the hail's original role. There have been many changes since the Hall opened in 1976, it is maintained and tun &s a charitable trust to support and maintain this historic building on behalf of Brightwell-cum-sotwell villagers, community groups, local businesses and all haIl users, and to remain at the heart of our Village.
Report of tbe Trn$ttts: There has been one change to the Board of Trustees this year with Michacl Moore Tesigning. We continue to be ably supported by Gris Davis as minute secretary and Shena Luck as Hail Manager. Although the incorwration process was completed on I st November 2019, we are still awaiting completion of the transfer of some assets from thc 'old' chariiy to the new entity. We have instructed Slade Legal in Wallingford to complete this for us and they have registered the change in Title name with the Land Registy. As trustees we are responsible for both the Hail and the Swan Allotments- the allotments are constituted as a separate charity (reg charity no 1182315-1). There are two parcels of land: l. The Village Hall land and building. HM Land Registry tille number BK124947 ("the Village Hall Land,)" and 2. Th¢ Swan Allotments land title number ON377699 Legal titles to both the allotm¢nts and the Hall are vested in the oifjcial Custodian for Charities. The hall continued to operale successfully during the year, our annual incom¢ h&8 increased slightly due to our fundraising efforts raising £6575. We appreciate the support of all the Iocdl groups whi) use the hall regularly and the people who b(K)k it for meetings. parties and celebrations. Whether for fun or fundraising. thc Hall remains at th¢ heart of the village. The range of activities carried out in the Hall has increased and include keep fil. pilaies. Village Toddler group, WI, Bowling, Badminton, Dance groups, war gamers, lectures, and exhibitions. Wc would also like to acknowledge the support we received from the Community Association and the Paribh Council. Because ongoing support from our communiiy is key to the success and tUre of the Hall we ty to maintain and improve the hall and our facilities for all users and have continued to carry out regular maintenance tssks. In February 2024 we were grantcd planning perniission to w out a restoration and enhancement project. This will include extending the hall and upgrading all the essential elements, new roof and clay tile covering. electrics and heatin& bringing some much-needed improvements to the insulation and structur¢ of the building. In developing ihe plan we carried out 2 village surveys, had an information 8tand at all village ¢v¢nts and had regular updates in the village magazine which is delivered by hand to every house in the parish. We believe that these activities have ensured the plan developed is one the community approve of and the overriding feedback has been 'it will be a great improvement lo this vital community buildÈng'. The focus of the project now turns to fimdraising the monies required to achieve this ambitlOUS project. We believe securing the funding could take 18 months or more and we have a dedicated fundraising team working on this. During this year several successful fimdtaising events have taken place including a Ladies Disco, Bridge Afternoon and Wine T&sting. A Cosy Café is hosted once a week and has proved a very successful meeting place for the community. More events are already planned for this year along with our continued attendance at ViElage Events.
Review of Financial Activiti FirsL we must acknowledge and thank Shena Luck for her continued help and supporL as always this is key to how smoothly the accounts process works. she has m&stered the use of Hallmaster, an online booking and invoicing system and it is firnlly embedded in10 our ways of working and has benefits for both Hall users and for Hall manag¢mcnt. Stewart Villag¢ Hall accounts are produced based on receipts and payments. Although we are not required io have these audited under The Charity Commission reporting guid¢line4 we beli¢v¢ it is good practice to have our accounts reviewed independently annually. Our aecounts: Our incom¢ has increed slightly to £30,692 (2021-22 £26,123) and expenditure of £24,220 (2021- 22) £19.198). Giving a balance of £6,472. Our Balance Sheet shows our total account balances at 3113122 was £62.237. With thc prospect of a Restoration pioject in the future we have bcen actively fimdrdising and seeing grants and donations to &ssist with the running costs orth¢ hall and to continue to build our reserves to put us in a stronger position when seeking funding for the project. Looking forward, we will continue to work to maintain the hall for all our users. Any maintenance expenditure will b¢ weighed against future proofing of the work (ie will it exist after refurbishment) or it. it is essential maintenance that must be earri¢d out to allow hall hirers to safely and comfortably use the hall thus securing our income. Annual report Balance Sheet and IncomxpendItUre repK)rts are copied lOW. Approved by tbe Trustees and signed on their behalf by Annette Kilworth Chair of Trustees Date 21Jfh,,,
STEWART VILLAGE HALL Balance Sheet to 31st March 2024 3110312024 3110312023 Property Old School House 34,266 34,266 Bank Current Account COIF Account £ 14,143 £ 48,094 £ 9,900 £ 45,865 96.503 90.031 Balance at start of General Fund year 90,031 83,106 Surplus (deficit) for the year 6.472 6.925 Balance at the end of Year 96,503 90,031
Recelpts and Payments Accounts 31st March 2024 3110312024 3110312023 Recelpts Hall Letting and Furnf(ure Hire Current and Deposit Account Interest AllotMents/Waeave Grant5 and Donations Fundraising Sundry Total Recelpts 17,306 2.229 238 4.344 6.575 17,009 526 238 5.561 2,789 30.692 26,123 Utilities IvRter,gas,elertricl Insurance Caretakers and Cleaners Cleanln8 Materials New Equipment & Improvements Repairs & Maintenance Performing Rights Societv Subscriptions & Licences Stationery/Postrrelephone Advertisin8 Sundry Expenses Project Costs Fundraising Costs 4,496 1,411 5,520 346 95 3.494 204 676 3,248 1,267 5.460 322 3,479 2,607 255 638 272 1,246 5,331 1,125 165 1,300 454 Total Payments 24,220 19,198 Surplus (deficlt) for the year 6.472 6,925