Registered Charity 1182307 www.icustepschester.org # **Trustees’ Annual Report Accounts For the year ended 31 March 2021** **ICUsteps Chester is a Charitable Incorporated Organisation, no. 1182307, first registered with the Charity Commission on 4 March 2019.** The charity is registered for Gift Aid with HM Revenue &Customs. ## **Contact details:** ICUsteps Chester The Bluecoat Upper Northgate Street CHESTER CH1 4EE 07955 848 955 Email: info.icustepschester@gmail.com Website: www.icustepschester.org ## **Trustees of the Charity** Role Appointed Resigned Miles Negus-Fancey Chair 4 March 2019 Sue Dean Treasurer 4 March 2019 Quentin Underhill 4 March 2019 Aleta Doran 4 March 2019 31 March 2021 Deborah Graham 8 July 2019 Elizabeth Hinds 3 September 2019 ## **Bank** NatWest Bank, Eastgate Street Chester CH1 1LG 1 ## **Governing Document** Our Constitution is based on the Charity Commission’s model governing document for Charitable Incorporated Organisation Association model, where the members have voting rights. ## **Charitable Objects –** as defined in our Constitution: **To preserve and protect the health and well-being of current and former critical care patients, their family members and carers in Chester and surrounding areas by providing and assisting in the provision of facilities and support services and through engaging with and assisting other individuals and organisations towards the same aims.** ## **Trustee Selection Methods** There must be at least 3 Trustees. The maximum number is 9. In accordance with the Constitution, Trustees are appointed or re-appointed for a term of 3 years by a resolution passed at a properly convened meeting of the Charity members. In appointing trustees due consideration is given to ensuring that the Trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law. ## **Activities** The Trustees of ICUsteps Chester confirm that they have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake. ## **Our overriding intention is to help critical care patients and their families make the best possible recovery from their illness** . From April 2020 we have operated almost exclusively on Zoom and found that it has been surprisingly successful. Many of our members have learnt new IT skills. Our Trustees and Committee meetings have all moved to Zoom and will remain there – we have found it is extremely time effective. 2 Our members Drop-In meetings have moved to weekly by demand, Zoom means people can attend at an earlier stage in their recovery as they do not heave to leave their home. Everyone is at a different stage of recovery and for many recovery is far from an overnight affair – it can take months or even years in some cases. We often have speakers on subject that are interesting or relevant and helpful to our members. We also hold a weekly Relatives Drop-In Meeting. These cover someone having a loved one who is still in ICU, someone who is recently discharged from hospital and recovering at home to someone who was discharged some time ago but is still struggling to regain as much of their former fitness as possible. We have looked to extend the services that we already provided when we held face to face meetings. We know that a stay in Critical Care almost always causes muscle loss and stress, it can also cause delirium and cognitive dysfunction. It is almost always unplanned so causes financial and practical issues for their family. The disruption to their normal life can also cause social isolation. To counter these problems, we now provide: - A weekly beginners exercise class for newly discharge patients - A twice weekly Intermediate class for those progressing from beginners - A weekly ‘advanced’ class for those who have improved and are planning at least a part time return to work or some aspects of their normal life. - We hold weekly Gentle Yoga sessions – these are designed to aid mobility and flexibility and are a good way to deal with stress and lessen anxieties. - Anyone wishing to attend any of our exercise or yoga classes now attends an induction session – for them to understand what is involved and our trainers to understand their limitations – we have a duty of care to those taking part, and this is slightly more difficult on Zoom. - We hold regular Relaxation workshops. - As another option for dealing with stress, and also to combat social isolation we offer arts and crafts activities on Zoom. - We have run a series of social events – Bingo, Quizzes and Murder Mystery evenings. ## **The Future** Our Trustees have reviewed the development of the Group, the impact of Covid-19 and the possible future situation for the country as a whole, as far as that is possible. We are seeing an increasing number of people joining our Group as the impact of Covid-19 is felt, either through the virus directly, or the impact on normal NHS care and services. Our aim is to help as many people as possible – we will look to secure funding to continue and increase our services We are extremely grateful to those who have supported us through this difficult year – more details in the Financial Report – to our dedicated trainers who have been a great source of encouragement to our members and of course to our Trustees and Committee members who have continued their hard work and are working with us to plan for a busy and constructive future. 3 ## **Financial Review** ## Details of any funds materially in Deficit The Charity has no funds which are materially in deficit. ## **Policy on Reserves** The Charity’s policy on reserves is to generate and maintain a balance which is sufficient: a. to preserve the financial viability of the Charity in the event that unforeseen and/or unavoidable circumstances precipitate a short-term fall in its income; b. to enable the Charity, in the interests of meeting its objectives, to undertake from time to time the setting up of new and innovative projects on a pilot basis to demonstrate the viability and potential benefits of such activities as a precursor to securing the external funding necessary to maintain such projects on an on-going basis. c. Currently the policy is to have £1000 in reserve. d. This policy is reviewed annually at the start of the financial year. ## **Principal Sources of Funding and Outgoings** In March 2020 due to Covid-19 the country went into lockdown and all our plans either had to change or be put on hold. ## **Income** No fundraising events took place in this financial year. General donations and Donations in Memory totalled £3533 and we were able to reclaim Gift Aid of £365. We are extremely grateful for three grants which allowed us to continue and expand our services this year – two grants totalling £4070 were received from Cheshire West & Chester Covid Response Funds and a grant of £2080 was received from Cheshire Community Foundation. ## **Expenditure** Our main expenditure has been a total of £6660 on all the activities – Exercise, Yoga, Relaxation and the Bereavement Group. The remaining expenditure covered insurance Zoom, prizes for social events, stationery and postage ## **Remuneration of Trustees** All Trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity. Out-of-pocket expenses necessarily and reasonably incurred by Trustees in promoting the purposes of the Charity are reimbursed at cost. 4 ## **Statutory Statements on Liabilities** The Trustees declare that: a. The charity has given no guarantees where potential liability under the guarantee is outstanding at the date of this statement (e.g.: any outstanding/ongoing contract or legal undertaking to buy or provide specific services); b. The charity has no debt outstanding at the date of this statement which is owed by the CIO and which is secured by an express charge on any assets of the CIO. 5 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report R•portto tho trust•HI members of TL L).k4Éps On a¢¢ounts forth• y¢•r •ndod Charlty no Irf any) 4 2c)L[ IiÉe304 S•t out on pag88 I report to the trustees on my examin$tK)n of the ￿OUnts ofthe atove chanty Ilhe Trust'l for the year •ndad R•sponsibiliii•s and As the tharrty trustetr5 of the Trust vou are resrKJnsible forthe oreoaration basls of report of the accounts in accordance wrth the requirèmènts of the CharitVa3 Act 2011 nhe Act'l. I report in respect of my ?xaminats'on ol the Trust's acL£Junts carr¢ed out under section 145 of the 2011 Act and in ¢8rrying out my examination. I have followed the appiicaue Dirèctitsns g￿￿en by the Char5ty Commis&on under section 14515llbl of the Act. I have completed my examination. I confirm that no material matters h8ve corne to my attgnlK>n lother than that disclosed below'l in connection wrth the examinth.on wh￿h gives me cause to believg that in. any rnaterial fespect.. accLJunting records were not kept in accordanc• with sèth'on 130 of Ihe Act or th? a¢£gunls do not accord with the accounting records Independent examiner's statsment I have no concems and have come across no other matters in connection wrth the examinatrin to wmich attent￿￿ should be drawn in order to enable proper understanding of the accourits to be reached. ' Ae8se delete th& words ift th& brad(etsrflh8y do not apply. SIgn￿. Namo: R•l•vant prof•ss5onal quallficatlonl$l or body (Sf any): Addrn5S: Uuil 7/ IER October 2018 Receipts & Payments Account for the Financial Ymr Ended 3141ar-21 Icusteps CHESTER- Reg15tered charity 1132307 CurrertFThwal y￿r.A￿?0￿lIrtI LastY•a Unr•stKt Fund5 T￿ Tokl Funds Fund5 RECEIPTS Voluntary Income Income Generathin Investment kncome Charrthble kncome Advance Receipts TOTAL RECEIPTS 3.898 4.913 0.ITI e.150 e.15Q 3,898 150 10.048 13.954 PAYMENts Costs ol GeneTBiing Fund8 45J 455 ch￿Tr&* 455 455 char￿b￿ Activitie• Spethf￿ Prq*ts Aem e.317 e.317 343 343 8.273 7.327 J17 Support CoBt• 97 e48 Admhitstrat 489 489 4•9 745 Advanet Paymerbt• TOTAL PAYMENTS 1,287 317 7.604 NE[ RECEPT5￿AY￿EMTS 2.612 -167 2.445 J21 Movementj in Fundj for th• Financial Year To JI￿ar-21 Cash Assèts Re¢*ys Pemd In Poriod PoriDd Cash at Bank & in H￿d P•ttyCI5h Curr•rtA(count 19 7.459 7,478 ID.D48 ID.D48 7.460 7,419 -1D.048 Swwjry O*btot5 NpLW51 S￿ry Creditc*f5 lun￿ME*d -2D Inveslm•nt1Depc*sflP￿oIm Bank. DèwsrtAccrvJllt Toial CD8h A85ets Fwd C¢fFvJd 3.OD8 10.466 J.N9 10.488 Allocatlon of Funds for th• Flnanclal Y•ar To 314Iar-21 Cash Assets BtFwd* pa￿ Poriod TTw5kn5 Cd'Fwdat 314ar-21 Comprising: General (Unrestrlc￿dl Fund Des*unated Funds Reatrieted Fund9 10.466 2604 -1.939 11.153 R1￿￿d￿lfftè$ 1294 1.780 -t.088 206 R41t-CW&C 2 R4R. Dmpin CWIC Zocffi 2290 2.D80 41J R84hèthKÈ Fur R7.EAerctse el3Ssés.Th￿IsdaY R8.YoJa. Wethesday RD.YoJa.Jthrday +tI￿Rèn1￿ Ord￿ -t.08D -I.OBO Totsi ReatrKted Funds Total Fun(E# 4.109 -665 Statement ol Assets & Liabiliiies as ai 31￿ar-21 D￿￿￿ted Dosunatod Rostrillt￿d Fund5 Fu Funts Chsh AJ#e l)ther MoThethry Asje knvesthients Asje Assets Rethined for Use 10 Notè.'Assets lorovm p￿reh￿se priee. Clrront (r￿Id￿&￿va￿￿IS unkno¥m. ## **Notes to the Accounts** - a) Accounting Policies The financial statements have been prepared in accordance with the Charities Act 2011 Section 133, using the Receipts and Payments basis available to small charities. and the charity’s own Simple Accounts Spreadsheet. - b) Reimbursement of Out-of-Pocket Expenses Out-of-pocket expenses incurred necessarily, reasonably and incidentally in the course the charity’s activities are reimbursed at cost. No Trustees received any reimbursement of out-of-pocket expenses in the financial year. - c) Salaries & Professional Fees No trustee receives any payments for the services they provide to the charity. In the current financial year the charity employed no staff. - d) Exercise and Yoga classes and similar are taken by qualified trainers who are paid a session fee, they are not employed by the Charity. - e) Fixed Assets - The charity has not purchased or disposed of any fixed assets in the current financial year; - f) Creditors & Debtors Cheques for goods or services purchased, or invoices for goods or services delivered, which are issued prior to the end of the financial year but not appearing in the end of financial year bank statement are reported as outstanding creditors or debtors respectively. - g) Rounding Discrepancies - All amounts are recorded to the penny, but in these accounts are shown as digitally rounded to the nearest pound. This can occasionally result in a total apparently not being the sum of its constituent amounts. All individual amounts, and their totals, are nevertheless correct. ## **Approval of the Board of Trustees** The Trustees declare that they approved the above Annual Report and Statement of Financial Activity. Signed on behalf of the Trustees Miles Negus-Fancey Chair Susan Dean Treasurer Date__________________________ Date________________________ 8