Charity registration number 1182295
Charitable Incorporated Organisation (CIO)
Financial accounts for the year ended 31 March 2023
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- 1 - 3 Trustees' report
4 Independent examiner's report
5 Statement of financial activities
6 Balance sheet
- 7 - 9 Notes to the accounts
Lamplugh Village Hall
Charitable Incorporated Organisation (CIO)
Trustees’ report for the year ended 31 March 2023
The trustees present their report and financial statements for the year ended 31 March 2023.
Formation
Lamplugh Village Hall Charitable Incorporated Organisation (the CIO) was formed in March 2019 and registered with the Charity Commission under number 1182295 on 4 March 2019.
Objectives and activities
Lamplugh Village Hall and the trust fund and its income are applied for the purposes of a village hall for the use of the inhabitants of the Parish of Lamplugh and the surrounding area without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, including use of the Property for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.
The trustees have throughout the year had regard to the guidance issued by the charity commission on public benefit.
Statement of trustees’ responsibilities
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Risk management
The trustees have assessed the major strategic, business and operational risks to which the organisation is exposed. They are satisfied that systems are in place to mitigate the exposure to these risks.
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Key management personnel remuneration
The trustees themselves are the key management personnel of the charity, who are in charge of directing and controlling the charity and running and operating the charity on a day- to-day basis. All trustees give of their time freely and no trustee remuneration was paid in the year.
New Hall Development
Construction of the new Hall was essentially complete by the latter half of 2022 but delays in obtaining an electricity connection meant that final commissioning, and declaration of ‘Practical Completion’, didn’t take place until 20 March 2023. There remains some landscaping work to be done, signs to be erected and further fixtures and fittings to be purchased and installed. Since 20 March, however, the Hall has been gradually brought into use and a number of existing and new user groups are already enjoying the new facilities. A formal opening event is to take place on 24 June 2023.
Financial Review
Some additional funding was obtained from the National Lottery Community Fund to assist with the purchase of fixtures and fittings and the trustees are confident that they will be able to finish the works and equip the new Hall to an appropriate standard. All monies granted to Lamplugh Village Hall by grant funders have now been received, and are included in Restricted Funds in the accounts, with the exception of a balance of £14,983.28 from the National Lottery Community Fund. It is anticipated that this will be drawn down in November this year when the final retention payment of £15,476.73 is due to the building contractor.
Future running costs are, of course, uncertain, particularly in relation to heating, but the trustees are confident that adequate cash reserves are on hand to ensure that all costs can be met for the foreseeable future.
Structure, governance and management
Lamplugh Village Hall is a Charitable Incorporated Organisation governed by a foundation model constitution adopted on 4 March 2019. Trustees are reappointed at each Annual General Meeting.
Reference and admin details;
Name; Lamplugh Village Hall Charity number; 1182295 Address; Lamplugh Village Hall Lamplugh Workington CA14 4SF
The trustees who served during the year are as follows;
Paul Twyford (Chair) Roger Troughton (Treasurer) Mark Stevens (Secretary) Kendall Bruce Patricia Irving (appointed 16 May 2022) Helen King Joanne Price (appointed 16 May 2022) Joyce Reed Brenda Shaw Ian Shepherdson Martin Statter Miriam Tinnion (appointed 16 April 2022) Michael Watts
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Approved by the Trustees on 8 June 2023 and signed on their behalf by. Pau Chair
Lamplugh Village Hall Independent Examnerfs Report to the trustees on the unaudited financlal statements ot iamplugh Willage Hall I report on the accounts of Lamplugh Village Hall for the year ended 31 March 2023 set out on pages 5 to 9. Respective responslbllltles of trustees and independent exarniner The charity's trustees are resFX)nsible for the preparatlon of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charlties Act), and that an independent examination is needed. It is my responsibility to exarnine the accounts under section 145 of the. charltles Act, to folbw the procedures lald down in the General Dlrections given by the Charity Commission under section 1451Sllbl of the Charities Act, and to state whether particular matters have come to my attention. Basi5 of independent examlner's statement My examination was carried uut in accordance with the General Directions given by the Charity Commission. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees Conrning any such matters. The prOcedre5 undertaken do not provide all the eviden that would be required in an audit and consequently no opinion Is glven as to whether the accounts present a 'true and fair vlew, and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examlnation. no matter has come to my attentlon- lil which gives me reasonable cause to believe that in any material respert the requirements: to keep proper accountlng records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply wlth the accounting requirements of the Charitles Act and with the methods and principles of the Statement of Recommended Practice: Accountlng and Reporting by Charities have not been met: or lill to which, in my opinlon, attention should be drawn in order to enable a proper understanding of the accounts to b8 reached. J Spires FCA DChA Independent examiner roblnson+co Chartered Accountants 72 Lowther Street Whltehaven Cumbrfa CA28 7AH Date: 2ts23
Lamplugh Village Hall
Statement of Financial Activities for the year ended 31 March 2023
| Unrestricted | Restricted | Total | Total | ||||
|---|---|---|---|---|---|---|---|
| funds | funds | 2023 | 2022 | ||||
| £ p | £ p | £ p | £ p | ||||
| Income | |||||||
| Rental income | 60.00 | 0.00 | 60.00 | 477.50 | |||
| Donations | 8.00 | 0.00 | 8.00 | 0.00 | |||
| Fee for taking part in grant survey | 0.00 | 200.00 | 200.00 | 0.00 | |||
| Covid business support grant | 0.00 | 0.00 | 0.00 | 8,000.00 | |||
| Grant funding | 0.00 | 271,936.01 | 271,936.01 | 266,197.33 | |||
| John Swift Homes Ltd contribution to new Hall | 0.00 | 80,000.00 | 80,000.00 | 0.00 | |||
| 68.00 | 352,136.01 | 352,204.01 | 274,674.83 | ||||
| Expenditure | |||||||
| Rent | 130.00 | 130.00 | 95.00 | ||||
| Repairs and renewals | 54.00 | 54.00 | 0.00 | ||||
| Water Rates | 87.63 | 87.63 | 86.09 | ||||
| Business rates | 0.00 | 0.00 | 6.98 | ||||
| Insurance | 29.79 | 29.79 | 324.55 | ||||
| Electricity | 224.46 | 224.46 | 391.68 | ||||
| Telephone and broadband | 0.00 | 0.00 | 363.98 | ||||
| Bank charges | 36.55 | 36.55 | 35.50 | ||||
| Independent examiner's fee | 180.00 | 180.00 | 180.00 | ||||
| PRS and PPL licence | 0.00 | 0.00 | 17.08 | ||||
| Website hosting fee and maintenance | 72.00 | 72.00 | 138.00 | ||||
| TV licence | 13.25 | 13.25 | 0.00 | ||||
| Premises licence | 70.00 | 70.00 | 70.00 | ||||
| Sundry expenses | 10.00 | 10.00 | 0.00 | ||||
| Donation to platinum jubilee group | 0.00 | 0.00 | 500.00 | ||||
| 907.68 | 0.00 | 907.68 | 2,208.86 | ||||
| Income and expenditure/net movement in funds | -839.68 | 352,136.01 | 351,296.33 | 272,465.97 | |||
| Funds brought forward | 33,853.22 | 398,133.40 | 431,986.62 | 159,520.65 | |||
| Funds carried forward | £ | 33,013.54 | £ 750,269.41 | £ | 783,282.95 | £ | 431,986.62 |
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Lamplugh Vlllage Hall Balance Sheet at 31 March 2023 2023 2022 Fixed Assets Tangible assets (Note 3) 762,433.07 400,713.94 Current Assets Cash at bank and on hand Debtors 28,365.75 12,362.12 40,727.87 12,258.69 106,197.33 (Note 4) 803,160.94 519,169.96 Crerfitors - amounts falllng due within one year (Note 5) 19,877.99 87,183.34 Net Assets £ 783,282.95 £ 431,986.62 Funds U nrestricted funds Restricted funds 33,013.54 750,269.41 £ 783,282.95 33,853.22 398,133.40 £ 431,986.62 (Note 2) Approved by the Trustees on 8 June 2023 and slgned on their behalf by; Pa Chalr
Lamplugh Village Hall
Notes to the accounts for the year ended 31 March 2023
1 Accounting policies
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are summarised below
1.1 Basis of accounting
The financial statements are prepared under the historical cost convention with items recognised at cost
or transaction value unless otherwise stated in the relevant note(s) to the accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities preparing their accounts in accordance with the Financial and Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.'
The Charity constitutes a public benefit entity as defined by FRS 102.
The financial statements are prepared in UK sterling which is the functional currency of the entity.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
1.2 Income
All income is included in the statement of financial activities once the charity has entitlement to the income, it is it is probable that the income will be received and the amount of income can be measured reliably.
The following specific policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified.
The value of services provided by volunteers has not been included.
1.3 Expenditure
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes VAT which cannot
be fully recovered and is reported as part of the expenditure to which it relates.
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Lamplugh Village Hall
Notes to the accounts for the year ended 31 March 2023
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management.
1.4 Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life as follows;
| Freehold Land and Buildings | Not depreciated |
|---|---|
| Fixtures and equipment | Not depreciated |
No depreciation has been provided on tangible fixed assets as they were not brought into use until 20 March 2023. The Trustees consider any depreciation for the remainder of the accounting period to be immaterial.
2 Funds
Restricted funds relate entirely to monies raised for the new Village Hall project and include £405,237.50 which is the subject of a registered legal charge over the property in favour of the Big Lottery Fund.
| 3 Tangible assets Cost As at 1 April 2022 Additions As at 31 March 2023 £ Depreciation As at 1 April 2022 Charge for the year As at 31 March 2023 £ Net book value As at 31 March 2023 £ As at 31 March 2022 £ |
Freehold land and buildings £ p 400,713.94 345,261.13 745,975.07 £ 0.00 0.00 0.00 £ 745,975.07 £ 400,713.94 £ |
Fixtures and equipment £ p 0.00 16,458.00 16,458.00 £ 0.00 0.00 0.00 £ 16,458.00 £ 16,458.00 £ |
Total £ p 400,713.94 361,719.13 |
|---|---|---|---|
| 762,433.07 | |||
| 0.00 0.00 |
|||
| 0.00 | |||
| 762,433.07 | |||
| 400,713.94 |
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Lamplugh Village Hall
Notes to the accounts for the year ended 31 March 2023
| 4 Debtors Rental income Prepayments Grants due £ 5 Creditors - amounts falling due within one year Accruals Trade creditors £ |
31/3/23 £ p 60.00 1,107.12 11,195.00 12,362.12 £ 31/3/23 £ p 1,612.26 18,265.73 19,877.99 £ |
31/3/22 £ p 0.00 0.00 106,197.33 |
|---|---|---|
| 106,197.33 | ||
| 31/3/22 £ p 217.78 86,965.56 |
||
| 87,183.34 |
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