Charity registration number 1182295
## **Lamplugh Village Hall**
## **Charitable Incorporated Organisation (CIO)**
**Financial accounts for the year ended 31 March 2022**
## **Lamplugh Village Hall**
## **Charitable Incorporated Organisa9on (CIO)**
## **Contents**
- 1 - 2 Trustees report
- 3 Independent examiner's report
- 4 Statement of financial activities
- 5 Balance sheet
- 6 - 7 Notes to the accounts
## **Lamplugh Village Hall**
## **Charitable Incorporated Organisation (CIO)**
## **Trustees’ report for the period ended 31 March 2022**
The trustees present their report and financial statements for the year ended 31 March 2022.
## **Formation**
Lamplugh Village Hall Charitable Incorporated Organisation (the CIO) was formed in March 2019 and registered with the Charity Commission under number 1182295 on 4 March 2019.
## **Objectives and activities**
The CIO was formed with a view to taking over the assets, liabilities and activities of Lamplugh Village Hall, a charitable association. The transfer of assets, liabilities and responsibilities took place on 1 April 2020.
Lamplugh Village Hall and the trust fund and its income are applied for the purposes of a village hall for the use of the inhabitants of the Parish of Lamplugh and the surrounding area without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, including use of the Property for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.
The trustees have throughout the year had regard to the guidance issued by the charity commission on public benefit.
## **Statement of trustees’ responsibilities**
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Risk management**
The trustees have assessed the major strategic, business and operational risks to which the organisation is exposed. They are satisfied that systems are in place to mitigate the exposure to these risks.
## **Key management personnel remuneration**
The trustees themselves are the key management personnel of the charity, who are in charge of directing and controlling the charity and running and operating the charity on a day- to-day basis. All trustees give of their time freely and no trustee remuneration was paid in the year.
**1**
## **Financial Review**
Limited activities took place in the Hall during the first half of the year as most of our regular user groups had not restarted meetings cancelled due to Covid 19. The Hall was closed permanently towards the end of August 2021 and was demolished to make way for the new Hall in early September. A government grant of £8,000 was received early in the financial year and this has more than covered ongoing expenditure throughout the year.
## **New Hall Development**
Work on the demolishing the old, and building a new Hall began in late August 2021 and construction continued throughout the remainder of the year. By 31 March 2022 the shell of the building was built and made watertight, and electrical ‘first fix’ work was about to commence. Construction has continued since 31 March and the hall is essentially complete but not yet open for use.
## **Structure, governance and management**
Lamplugh Village Hall is a Charitable Incorporated Organisation governed by a foundation model constitution adopted on 4 March 2019. Trustees are reappointed at each Annual General Meeting.
## **Reference and admin details;**
Name; Lamplugh Village Hall Charity number; 1182295 Address; Lamplugh Village Hall Lamplugh Workington CA14 4SF
The trustees who served during the year are as follows;
Paul Twyford (Chair) Sandy Roberts (Vice Chair) (died 31/10/21) Roger Troughton (Treasurer) Mark Stevens (Secretary) Ian Shepherdson Kendall Bruce Helen King Joyce Reed Nigel Roberts (resigned 6/12/21) Brenda Shaw Martin Statter Michael Watts (appointed 22/6/21)
The trustees approved this report on 12 September 2022 and it is signed on their behalf by;
**Paul Twyford Chair**
**2**
Lamplugh Willage Hall
Independent Examnee5 Report
to the trustees on the unaudited financial statements of Lampluzh Vlllage Hall
I report on the accounts of Lamplugh Village Hall for the year ended 31 March 2022 set out on pages 4 to 7.
Respectlve responsibllities of trustees and Independent examlner
The charity's trustees are responsible for the preparation of the accounts. The trustees consider that an
audit Is not required for this year under section 144 of the Charities Act 2011 (the Charities Act), and that an
independent examination is needed. It is my responsibility to examine the accounts under section 145 of the
Charities Act. to follow the procedures laid down in the General Directions given by the Charity Commission
under section 14515){bl of the Charities Att, and to state whether particular matters have come to my
attention.
Basis of independent examinees staternent
My examination was carried out in accordance with the General Directions gNen by the Charity Commission.
An examination includes a review of the accountin8 record5 kept by the charity and a comparison of the
accounts presented with those records. It also includes consideration of any unusual items or disclosures in
the accounts, and seeking explanations from you as trustees cOnrning any such matter5. The procedures
undertaken do not provide all the evidence that would be required in an audit and consequently no opinion
is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters
Set out in the ststement below.
Independènt examinels statement
In connection with my examination, no matter has come to my attention:
lil which gives me reasonable cause to believe that in any material respett the qUIrementS.
to keep proper accounting records in accordance with section 130 of the Charities Act,. and
to prepare accounts which accord with the accounting records and comply with the accounting
requirements of the Charities Act and with the methods and principles of the Ststement of
Recommended Prartice.. Accounting and Reporting by Charities
have not been met: or
lill to which, in my opinion. attention should be drawn in order to enable a proper understanding of the
accounts to be reached.
J Splres FCA DChA
Independent examiner
robinson+co
Chartered Accountants
72 Lowther Street
Whitehaven
Cumbria
CA28 7AH
Date: 2o2L
## **Lamplugh Village Hall**
## **Statement of Financial Ac6vi6es for the year ended 31 March 2022**
|||**Unrestricted**||**Restricted**||**Total**||**Total**|
|---|---|---|---|---|---|---|---|---|
|||**funds**||**funds**||**2022**||**2021**|
|||**£ p**||**£ p**||**£ p**||**£ p**|
|**Income**|||||||||
|Rental income||477.50||||477.50||795.00|
|Dona3ons||0.00||||0.00||5.30|
|Lamplugh Parish Council grant||0.00||||0.00||500.00|
|Covid business support grant||8,000.00||||8,000.00||10,636.21|
|Building Society interest||0.00||||0.00||17.50|
|Grants re New Hall||0.00||266,197.33||266,197.33||20,000.00|
|Assets transferred from Charitable Associa3on||0.00||0.00||0.00||130,113.72|
|||8,477.50||266,197.33||274,674.83||162,067.73|
|**Expenditure**|||||||||
|Rent||95.00||||95.00||0.00|
|Repairs||0.00||||0.00||54.78|
|Water Rates||86.09||||86.09||84.85|
|Business rates||6.98||||6.98||0.00|
|Insurance||324.55||||324.55||836.45|
|Electricity||391.68||||391.68||360.49|
|Telephone and broadband||363.98||||363.98||702.90|
|Independent examiner's fee||180.00||||180.00||150.00|
|Website hos3ng fee and maintenance||138.00||||138.00||90.00|
|PRS and PPL licence||17.08||||17.08||0.00|
|Premises licence||70.00||||70.00||70.00|
|Bank charges||35.50||||35.50||0.00|
|Dona3on to pla3num jubilee group||500.00||||500.00||0.00|
|Postage and sta3onery||0.00||||0.00||46.58|
|Covid-19 precau3ons||0.00||||0.00||151.03|
|||2,208.86||0.00||2,208.86||2,547.08|
|**Income and expenditure/net movement in funds**||6,268.64||266,197.33||272,465.97||159,520.65|
|Funds brought forward||27,584.58||131,936.07||159,520.65||0.00|
|**Funds carried forward**|£|33,853.22|£|398,133.40|£|431,986.62|£|159,520.65|
**4**
## **Lamplugh Village Hall**
## **Balance Sheet at 31 March 2022**
|**Fixed Assets**
Tangible assets
(Note 3)
**Current Assets**
Cash at bank and on hand
Debtors
(note 5)
**Other monetary assets**
Expenditure on new hall
(Note 4)
**Current liabiliDes**
Creditors
(Note 6)
**Net Assets**
**Funds**
Unrestricted funds
Restricted funds
(Note 2)|**2021**
**2020**
**£ p**
**£ p**
**£ p**
400,713.94
10,670.58
12,258.69
76,768.17
106,197.33
118,456.02
385.00
0.00
72,029.01
519,169.96
159,852.76
87,183.34
332.11
£
431,986.62
£
159,520.65
33,853.22
27,584.58
398,133.40
131,936.07
£
431,986.62
£
159,520.65|**2020**
**£ p**
10,670.58
76,768.17
385.00
72,029.01|
|---|---|---|
|||159,852.76
332.11|
**5**
## **Lamplugh Village Hall**
## **Notes to the accounts for the year ended 31 March 2022**
## **1 Accoun>ng policies**
The principal accoun.ng policies adopted, judgements and key sources of es.ma.on uncertainty in the prepara.on of the financial statements are summarised below
## **1.1 Basis of accoun>ng**
or transac.on value unless otherwise stated in the relevant note(s) to the accounts. The financial statements have been prepared in accordance with the Statement of Recommended Prac.ce 'Accoun.ng and Repor.ng by Chari.es preparing their accounts in accordance with the Financial and Repor.ng Standard applicable in the UK and Republic of Ireland (FRS 102) and the Chari.es Act 2011.'
## _**Going concern**_
The trustees consider that there are no material uncertain.es about the charity's ability to con.nue as a going concern.
## **1.2 Income**
it is probable that the income will be received and the amount of income can be measured reliably.
Voluntary income is received by way of grants, dona.ons and giOs and is included in full in the statement of financial ac.vi.es when receivable. Grants, where en.tlement is not condi.onal on the delivery of a specific performance by the charity, are recognised when the charity becomes uncondi.onally en.tled to the grant.
The value of services provided by volunteers has not been included.
## **1.3 Expenditure**
Expenditure is recognised on an accrual basis as a libility is incurred. Expenditure includes VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its ac.vi.es and services for its beneficiaries. It includes both costs that can be allocated directly to such ac.vi.es and those costs of an indirect nature necessary to support them.
Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management.
## **1.4**
to write off the cost less residual value of each asset over its expected useful life.
No deprecia.on has been provided on land and buildings remaining under construc.on at 31 March 2022
**6**
## **Lamplugh Village Hall**
## **Notes to the accounts for the year ended 31 March 2022**
## **2 Funds**
Restricted funds relate en.rely to monies raised for the new Village Hall project and include £133,301.49 which is the subject of a legal charge over the property in favour of the Na.onal Lo^ery Community Fund.
|**3 **|**Tangible assets**||**Freehold land**|||
|---|---|---|---|---|---|
||||**and buildings**||**Total**|
||||**£ p**||**£ p**|
||Balance brought forward||10,670.58||10,670.58|
||Transfer from other monetary assets||72,029.01||72,029.01|
||Expenditure during the year||318,014.35||318,014.35|
||Balance at 31 March 2022|£|400,713.94|£|400,713.94|
|||**Expenditure on**||||
|**4 **|**Other monetary assets**||**new Hall**||**Total**|
||||**£ p**||**£ p**|
||Balance brought forward||72,029.01||72,029.01|
||Transfer to fxed assets||-72,029.01||-72,029.01|
||Balance at 31 March 2022|£|0.00|£|0.00|
|**5 **|**Debtors**||**31/3/22**||**31/3/21**|
||||**£ p**||**£ p**|
||Rental income||0.00||385.00|
||Grants due||106,197.33||0.00|
|||£|106,197.33|£|385.00|
|**6 **|**Creditors**||**31/3/22**||**31/3/21**|
||||**£ p**||**£ p**|
||Accruals||217.78||183.61|
||Trade creditors||86,965.56||148.50|
|||£|87,183.34|£|332.11|
**7**