Charity registration number 1182295 ## **Lamplugh Village Hall** ## **Charitable Incorporated Organisation (CIO)** **Financial accounts for the year ended 31 March 2021** ## **Lamplugh Village Hall** ## **Charitable Incorporated Organisa9on (CIO)** ## **Contents** - 1 - 2 Trustees report 3 Independent examiner's report 4 Statement of financial activities 5 Balance sheet - 6 - 7 Notes to the accounts ## **Lamplugh Village Hall** ## **Charitable Incorporated Organisation (CIO)** ## **Trustees’ report for the period ended 31 March 2021** The trustees present their report and financial statements for the year ended 31 March 2021. ## **Formation** Lamplugh Village Hall Charitable Incorporated Organisation (the CIO) was formed in March 2019 and registered with the Charity Commission under number 1182295 on 4 March 2019. ## **Objectives and activities** The CIO was formed with a view to taking over the assets, liabilities and activities of Lamplugh Village Hall, a charitable association. The transfer of assets, liabilities and responsibilities took place on 1 April 2020 and these accounts cover the CIO’s first year of operation. Lamplugh Village Hall and the trust fund and its income are applied for the purposes of a village hall for the use of the inhabitants of the Parish of Lamplugh and the surrounding area without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, including use of the Property for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. The trustees have throughout the year had regard to the guidance issued by the charity commission on public benefit. ## **Statement of trustees’ responsibilities** The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements the trustees are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles in the Charities SORP; - make judgements and estimates that are reasonable and prudent; - state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Risk management** The trustees have assessed the major strategic, business and operational risks to which the organisation is exposed. They are satisfied that systems are in place to mitigate the exposure to these risks. ## **Key management personnel remuneration** The trustees themselves are the key management personnel of the charity, who are in charge of directing and controlling the charity and running and operating the charity on a day- to-day basis. All trustees give of their time freely and no trustee remuneration was paid in the year. **1** Financial Review The covid-19 pandemic made the year ended 31 March 2021 a very dilficul¢ one and the Ha11 was either closed or subject to severe restrictions Ihrou8hout the year. Rental income was, accordinely. ne8118ible compared wilh thai r￿e1Ved by Ihe predece550f charity In the year ended 31 March 2020. Lamplugh Village Hall did howèver qualify for the 8overnmen¢'s business support package and this has proved rnorethan sufFIcient to compensate for the loss of income Suffered. New Hall De¥eloprnent The committee has continued to wtsrk towards developing a new Hall on land £ifted to the CIO ID the rear of the existing one. It had been hoped that work Could commence In the latter part of 2020 but higher than expe￿ed quoteg from a tender pro(e55 carried Out In September 2020 meant that this wa5 not P05siblè. However, a second tender process. completed since the end of the accounting period, has produced a quote within bud8et and contractor ha5 now been appointed. Work began in ￿te August 2021 and consiruction is expected to take between 6 and 8 months. Strutturè, governance management iamplygh Village Hall is a Charitable Incorporated Or8anisatioD governed by 3 foundation model constitution adopted on 4 March 2019. Trustee5 are reappointed at each AnDual General Meeting. Reference and admln d@talls', Name.. Lamplugh Village ￿all Charity number-. 1182295 Address-, Lafflplugh Workington CA14 45F The iru5tee5 who served during the yearare asfollows.. Paul Twsrford (Chairl Sandy Roberts (Vice Chairl RogerTroughton (Treasurer) Mork sievens 1Secretaryl lan Shepherdson john Black Iresigned 27 (ktobef 20201 HeleD King Joyce Reed Nigel Roberts Brenda Shaw Martin Siatter The trustees approved th￿5 report OD 6 October20218nd ir is signed on their behalf by.. Pavl Tword Chair (HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Rèport Report to the trusteesl members of LL On accounts for the year ended Charlty no lif any) IlgZ795 Set out on pages I report to the trustees on my examination of the accounts of the above Charity Ilhe Trust'l for the yeai ended Responsibilittes and basis o* report As the chaTlty's trustees, you are responsible for the preparation of the accounts in accordance wrth the requirements of the Charities Act 2011 I'yhe Act'l. I reF)Ort in respect of my examinalitsn of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 1451Sllbl of the Act. Independent tThe charty's gross income exceeded £250,000 and l arll qU81rfied to examinerfs statement undertake the examination by being a qu3lilied member of linsert name of applicable listed bodyll. Delete I l rfnot applicable. I have completed my examination. I confirm that no materi81 matters have come to my attention in connection with the examination (other than that disclosed below"I whi¢h gives me cause lo believe th81 in, any material Kespect." the accoLJnting records were not kept in accordance wth section 130 of the Charitiès Aei". or the Seeounts did not accord with thè accounting records.. or the accounts did not comply with the applicable requirements concerning the form and content of accounts sel out in the Charities (Aecounts and Repottsl Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which 15 not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn In this report in order to enable a proper understanding ol the accc>unts to be reached. Please delete the wonls in the br8Gkels rfthey do not apply. Signed: Date- 2uL Name: tsLA￿j R•l•vant professlonal qualificatlonlsl or body IER Oct 2018 ## **(if any):** **Address:** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER** ## **Lamplugh Village Hall** ## **Statement of Financial Ac6vi6es for the year ended 31 March 2021** |||**Unrestricted**||**Restricted**||**Total**||**Total**| |---|---|---|---|---|---|---|---|---| |||**funds**||**funds**||**2021**||**2020**| |||**£ p**||**£ p**||**£ p**||**£ p**| |**Income**||||||||| |Rental income||795.00||||795.00||| |Dona2ons||5.30||||5.30||| |Lamplugh Parish Council grant||500.00||||500.00||| |Covid business support grant||10,636.21||||10,636.21||| |Building Society interest||17.50||||17.50||| |Garfeld Weston Founda2on grant||||20,000.00||20,000.00||| |Assets transferred from Charitable Associa2on||18,177.65||111,936.07||130,113.72||| |||30,131.66||131,936.07||162,067.73||0.00| |**Expenditure**||||||||| |Repairs||54.78||||54.78||| |Water Rates||84.85||||84.85||| |Insurance||836.45||||836.45||| |Electricity||360.49||||360.49||| |Telephone and broadband||702.90||||702.90||| |Independent examiner's fee||150.00||||150.00||| |Web hos2ng fee||90.00||||90.00||| |Premises licence||70.00||||70.00||| |Postage and sta2onery||46.58||||46.58||| |Covid-19 precau2ons||151.03||||151.03||| |||2,547.08||0.00||2,547.08||0.00| |**Income and expenditure/net movement in funds**||27,584.58||131,936.07||159,520.65||0.00| |Funds brought forward||0.00||0.00||0.00||0.00| |**Funds carried forward**|£|27,584.58|£|131,936.07|£|159,520.65|£|0.00| **4** ## **Lamplugh Village Hall** ## **Balance Sheet at 31 March 2021** |**Fixed Assets**
Tangible assets
(Note 3)
**Current Assets**
Cash at bank and on hand
Sundry debtors
**Other monetary assets**
Expenditure on new hall
(Note 4)
**Current liabiliDes**
Sundry creditors
**Net Assets**
**Funds**
(Note 2)
Unrestricted funds
Restricted funds|**2021**
**2020**
**£ p**
**£ p**
**£ p**
10,670.58
76,768.17
385.00
77,153.17
72,029.01
159,852.76
0.00
332.11
£
159,520.65
£
0.00
27,584.58
131,936.07
£
159,520.65
£
0.00|**2020**
**£ p**| |---|---|---| |||0.00| **5** ## **Lamplugh Village Hall** ## **Notes to the accounts for the year ended 31 March 2021** ## **1 Accoun>ng policies** The principal accoun.ng policies adopted, judgements and key sources of es.ma.on uncertainty in the prepara.on of the finanial statements are summarised below ## **1.1 Basis of accoun>ng** cost or transac.on value unless otherwise stated in the rlevant note(s) to the accounts. The financial statements have been prepared in accordance with the Statement of Recommended Prac.ce: 'Accoun.ng and Repor.ng by Chari.es preparing their accounts in accordance with the Financial and Repor.ng Standard applicable in the UK and Republic of Ireland (FRS 102) and the Chari.es Act 2011. ## _**Going concern**_ The trustees consider that there are no material uncertain.es abdout the charity's ability to con.nue as a going concern. ## **1.2 Income** income, it is probable that the income will be received and the amount of income can be measured reliably. The following specific policies are applied to par.cular categories of income: Voluntary income is received by way of grants, dona.ons and giOs and is included in full in the statement of financial ac.vi.es when receivable. Grants where en.tlement is not condi.onal on the delivery of a specific performance by the charity, are recognised when the charity becomes uncondi.onally en.tled to the grant. The value of services provided by volunteers has not been included. ## **1.3 Expenditure** Expenditure is recognised on an accrual basis as a libility is incurred. Expenditure includes and VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates. Charitable expenditure comprises those costs incurred by the charity in the delivery of its ac.vi.es and services for its beneficiaries. It includes both costs that can be allocated directly to such ac.vi.es and those costs of an indirect nature necessary to support them. Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management. ## **1.4** rates calculated to write off the cost less residual value of each asset over its expected useful life as follows; Land - not depreciated **6** ## **2 Funds** Restricted funds relate en.rely to monies raised for the new Village Hall project and include £27,104.16 being part of the Na.onal Lo_ery grant for the new Hall development and which is to be the subject of a legal charge over the property. |**3 **|**Tangible assets**||**Freehold land**||**Total**| |---|---|---|---|---|---| ||||**£ p**||**£ p**| ||Transfer from other monetary assets||5,876.42||5,876.42| ||Expenditure during the year||4,794.16||4,794.16| ||Balance at 31 March 2021|£|10,670.58|£|10,670.58| Freehold land is at the rear of the exis.ng Village Hall and was sold to the charity for a nominal £1. The remaining expenditure represents the legal costs associated with the transfer which was completed in January 2021. |||**Expenditure on**|**Expenditure on**||| |---|---|---|---|---|---| |**4 **|**Other monetary assets**||**new Hall**||**Total**| ||||**£ p**||**£ p**| ||Transferred from charitable associa.on||55,710.21||55,710.21| ||Transfer to fxed assets||-5,876.42||-5,876.42| ||Expenditure during the year||22,195.22||22,195.22| ||Balance at 31 March 2021|£|72,029.01|£|72,029.01| **7**