2024-03-31-accounts - MS Centre Dorset

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MS CENTRE DORSET Annual Report and Financial Statements for the year ended 31 March 2024

MS CENTRE DORSET Annual Report to 31 March 2024 OUR MISSION To encourage and support local people living with multiple sclerosis in L7ttaining theirfull potential

MS CENTRE DORSET Annual Report to 31 March 2024 CONTENTS Administration Details Trustees, Report Independent Examination Report Receipts and Payments Account io Statement of Assets and Liabilitles li

MS CENTRE DORSET Annual Report to 31 March 2024 ADMINisfRATION DETAILS MS CENTRE DORSET is a registered charltable Incorporated organisation Charity registration number- 1182285 Address: Church Lane West Parley Ferndow Dorset BH22 8TS Trustees and manager During the year and up to the date of signing of this report, the following persons served as Trustees: Miss Kay Bundy Iresigned on 21 May 20231 Mr Keith Hunt ITrustee since l March 20191 Mrs Sam Simon Iresigned on l June 20241 Miss Deborah Trickett (resigned l July 20241 Mrs Anne Wilson-croome Iresigned I September 20241 Mr5 Sara Walker (appointed 4 July 20241 Mr Robert Osborough (appointed 4 July 20241 Mrs Elizabeth Neal lappointed 8 August 20241 Miss Tina Cresswell was appointed as Centre Manager with effert from 17 January 2023. Bankers: Barclays Bank plc Accountsnts: Newton Magnus Ltd Arrow5mith Court Starion Approach Broad5tone Dorset 8H18 8AT

MS CENTRE DORSET Annual Report to 31 March 2024 TRUSTEES, REPORT For the year ended 31 March 2024 The trustees present their report and financial statements for the year ended 31 March 2024. Structure, governance and management MS Centre Dorset IMSCDI is a charitable incorporated organisation, incorporated on l March 2019. The governing document is our constitution adopted on 2 November 2018, and amended on 5 October 2021. The charity Is governed by a Board of Trustees, which meets quarterly. There are currently four Trustees, two of whom are users of the Centre. MSCD was dormant until 15 December 2022, when it acquired all the assets and Ilablllnes of the former Bournemouth branch of the Multiple Sclerosis Society and it took over the management of the 05borne Centre in West Parley. The building and land remain the property of the Multiple Sclerosis Society. who have provided MSCD with a 50 year lease on a peppercorn rent. All four Trustees who served during the year were former members of the Multiple Sclerosis Society's Bournemouth Branch, who previously ran the Osborne Centre. Trustees are appointed for a three-year term and may serve a maximum of three terms before they must retire from the Board. Any person who is willing to act, and who would not be disqualified from ath"ng, as a trustee may be appointed to be a trustee by a decision of the Board of Trustees. The trustees have undertaken a trustee skills audit to identify gap area5 in the skills. knowledge and experience of the Board. Followln8 the year end three new Trustees have been appointed to the Board.. Mr Roy Osbourgh, Mrs Sara Walker (Sara is also a user of the Centrel and Mrs Elizabeth Neal. We will also be appointing, at the next trustee meeting in February, another new trustee with physio background Our Trustee Induction pack sets out key documents, policies and procedures. New trustees are invited to meet with key members of the Centre, our service users and other stakeholders to understand the culture and priorities of MSCD and a offered suitable training and support where needed. Any decision of the Board of Trustees must be by a majority of the trustees present and voting at a quorate meeting. Decisions may also be made by a majority of the trustees voting by electronic means, unless one or more of the trustees has a conflict of interest. In the event of an equality of votes, the chair of the meetin8 has a second or casting vote. Trustees are required to declare any conflicts or potential conflicts of interest before any voting takes place. The day-to-day management ofthe Osborne Centre has been delegated to the Centre Manager, who has established an Operations Committee to assist her in the execution of her responsibilit5es. The trustees have reviewed the major risks to which MSCD 15 exposed. and have established systems and procedures to mitigate and manage those risks. Policies and systems have been put in place covering all potential areas of risk, including, but not limited to. safeguarding, health and safety and finance. Objectives and attivities The objectives of the charity, as set out in our constitution, are.. lal To Support and relieve people affected by multiple sclerosis,

MS CENTRE DORSET Annual Report to 31 March 2024 Ibl To encourage people affected by multiple 5clerosis to attain their full potential as members of Society by improving their conditions of life, At our centre in West Parley, we provide a welcoming and safe environment where local people living with multiple sclerosis IMS) can socialise, meet and support one another. We offer our member5 range of exercise and physical activities to help them stay mobile. active and independent. Our centre allow5 day respite for families and relatives of people living with MS. Through Mates, we offer support and knowledge, In a neutral location and outside normal business hours, to people who are recently diagnosed. The centre has been running since 1984 and until December 2015 was managed by the Bournemouth branch of the Multiple Sclerosis Society, a national charity headquartered in London. When the Multiple Sclerosls Society determined it no longer wished to run day centres it offered the Bournemouth branch committee members the opportunity to take over the management of the centre. MSCD was created in 2019 for this purpose. The actual transfer of the operations was stalled through the COVID-19 pandemic and lockdown. It finally took place on 15 December 2022. The previous year's resL¢lts therefore only accounted for the final quarter when the charity was fully operational. The year under review is therefore the first full year of operattons. The charity has one member of staff - the Centre Manager- who has been in post since 17 January 2023. We also have a team of around 40 volunteers who help with activities and seNices. Our centre is open from 9am until 3pm on Tuesdays and Thursdays. We have a well-equipped physio 5Uite, where our service users can participate in a variety of different exercise activities. We have a service level agreement with a local firm of phy510therdpists. who oversee all the exercise achvities, including group classes and individual exercises. Our exercise equipment include5 rnotorised bikes, standing frames, tilt tables, and weights. In addition, we organise weeklv voga classes sulrable for both ambulant and wheelchair users, which are run by a qualified yoga teacher. We have recently added tai chi classes to our ofFering. We encourage all OLsr service users to participate in some form of exercise suitable to their level of activity. Our day centre provides a welcome environment where many of our Service users meet and socialise after an exercise class or stay for the whole day. Our kitchen is run by volunteers providing teas, coffees, cake, and lunch. We have engaged a local firm of qualified carers. Two qualified carers are on site during opening hours to support ary service user needing personal care asslstance or help with feeding. We have a fleet of five fully-adapted minibuses, which we use to transport service users needing travel assisrance to and from the centre. All drivers and driver assistant5 are volunteers and are subject to DBS checks. Achlevements and performance during the year

MS CENTRE DORS Annual Report to 31 March 2024 On average, around 50 service u5er5 attended the centre every dayi almost all of whom parttcipated in some form of exercise. We ran exercise classes, one-to-one exercise sessions, yoga classes, Tai Chi classes and bike sessions. As well as offering our service users the opportunity to meet and 50ciali5e, we also held craft sessions and quizzes organised by some of our volunteers. We offered food for free durin8 the winter month5 from grants received for food and warmth. Financial review of the year Income receipts for the year totalled £138,795, which included a legacy of £2,5(X), two restricted grants totalling £8,275 and two restricted donations totalling £4.383. Expenditure for the year was £154.312. The charity had no endowment funds at any time during the year. Our opening bank balance on l April 2023 was £197,730 and our carried forward balance at the end of the year was £182,214. The trustees review, on a regular basis, the financial risks that the charity faces and the possible financial Impact this could have on our operations. We have determined that between six and nine months of free reserves should be sufficient to allow us to respond to any potential shortfall in income receipts or unexpected expenditure. Having now completed our first year of operations, the trustees have a clearer picture of the true operational costs of running the Centre. As part of our strategic plannin8, the trustees are in the process of reviewing how the additional reserves over and above the stated level can be best spent for the benefit of our service users, including updating and expanding the equipment in the physio suite. Publlc benefft statement The trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have regard to the Charity Commission's guidante on public benefit. The trustees regard MSCD'S activities as manifestly for the public benefit in that there is an identifiable benefit to local people living with multiple sclerosis, who are able to participate in physical and soclal activities. Our day centre also offers family carers of our service users a few hours respite each week, which is beneficial to their health and wellbeing. Trustees, Responsibilities in relation to the financial statements Charity law and good practice requires the Board of Trustees to prepare financial statements which give a true and fair view of the charity's affairs, of its income and expenditure for each accounting year and a statement of assets and liabilities at year end. In order to achleve this, the trustees must comply with their obligation under the Charities Act 2011 with regards to the keeping of accountr.ng records for the charity which disclose, with reasonable accuracy at any tSme, the financial position of the ch3rity and enable them to ensure that the financial statements comply with applicable accounting regulations.

MS CENTRE DORSEr Annual Report to 31 March 2024 They are a150 re5pon5ible for 5afeguardin8 the assets of the charity and for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees, Report was approved by the Board of Trustees on January 2025 Elizabeth Neal Trustee eith Hunt Trustee

Annual Report to 31 March 2024

MS CENTRE DORSET

Independent Examiner’s Report to the members of MS Centre Dorset

I report on the accounts of the charity for the year ended 31 March 2024, which are set out on pages 10 & 11.

Respective responsibilities of members and examiner

The charity’s trustees are responsible for the prepara�on of the accounts. The charity’s trustees consider that an audit is not required for this year (under sec�on 144) of the Chari�es Act 2011) and that an independent examina�on is required.

It is our responsibility to:

examine the accounts (under sec�on 145(1)(a) of the 2011 Act);
to follow the procedures laid down in the General Direc�ons given by the Charity Commissioners (under sec�on 145(5)(b)) of the 2011 Act); and
to state whether par�cular ma�ers have come to our a�en�on.

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.

Con�nued…

MS CENTRE DORSET Annual Report to 31 March 2024 Independent examlnerfs statement In connectlon wlth my examination, no matter ha5 come to my attention: {1) which gives us reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare account5 which accord with the accounting records and comply with the accounting requlrements of the 2011 Act have not been met,. or 121 to which, in our oplnlon, attention should be drawn In order to enable a proper understandlng of the accounts to be reached. I have come across no other matters In connection with the examination to which attention should be drawn in this report In orderto enable a proper understanding of the accounts. C Dunn FCCA Newton Magnus Chartered Certified Accountants Arrowsmith Court Station Approach Broadstone Dorset BH18 8AT Date:

MS CENTRE DORSEr Annual Report to 31 March 2024 RECEIPTS AND PAYMENTS ACCOUNT Forthe year to 31 March 2024 Unrestrirted Restritted fund5 Total funds Prevlou£ yÈÈr IOlhenegre.ste ttsthelleare5tÉ totha E Receipt5 Donations from service users Donarlons- orher Multiple Sclerosis Societv Legacies Grants ift aid Fundraising activiries Sub total 51.325 46.340 51,325 50,722 13.775 17,091 180,000 10,000 3.500 4,383 2,500 2.500 8,275 1.313 24,660 126,138 1,313 4.254 138.795 4,254 228,620 12,658 Asset & investment sales TOTAL RECEIPTS 126,138 12,658 138,795 228,620 Payments Light and heating Water, sewerage, cleaning Repairs and maintenance Insuran Telephone. internet Printing, postage, stationery Marketing/fundraisin8 Costs Food and drinks 9,072 8.832 10,813 2.273 599 9,072 8,832 10,991 2,273 599 3.766 2.116 4,920 2,055 184 178 1,135 3.582 4,510 21,235 18,822 4S.306 10,581 1,676 254 1,135 3.582 11,051 21.235 18,822 45,306 10,581 1.676 254 183 2,025 1,526 5.520 4,167 6,007 6,541 Transport Carers Charitable activities Employtllent cost5 Volunteer expenses Bank charges Legal and accounting expenses Staff training IT software 469 io 1,287 56 1,287 80 24 91 758 180 180 Sub total Asset & lrwestrnent purchases Freeier, tilt table. standing aid Sub total 140,213 6,743 146,956 33,797 2.439 2A39 142,652 4.917 4,917 11,660 7.356 7,356 154,312 690 690 TOTAL PAYMENTS 34,487 Net of recelpts Transfers between funds Cash funds previous year end Cash funds this year end 116,5141 998 115,516) 194.133 197,730 181,216 197,730 182,214 3,597 197.730 998 io

MS CENTRE DORSET Annual Reportto 31 March 2024 STATEMENT OF ASSETS AND LIABILITIES At 31 March 2024 Unrestritted fund5 to the nearestE REstricted lund5 tothe nea$t£ Endowment funds to the neafest £ Cash funds Current account Total cash funds 181,216 181.216 998 998 Other monetary a55ets None Details Fund to which Cost loptionall Current value loptionall asset belongs Imiertment assets None A55ets retalrted lor the chartty's own use Motor vehicles Exercise equipment Furniture. fixtures and fitbngs Computer equipfnent Unrestricted Unrestricted Vnre5tricted Unrestricted Details Fund to which liability relates Unrestritted Amount due loptional) 6,501 When due loptionall April 2024 Llablllttes Sundry suppliers Signed on behalf of all the trustees Elizabeth Neal, Trustee Date: Keith Hunt, Trustee Date.. li