## **MS CENTRE DORSET** **Annual Report and Financial Statements for the year ended 31 March 2023** **Annual Report to 31 March 2023** **MS CENTRE DORSET** ## **OUR MISSION** _To encourage and support local people living with mul5ple sclerosis in a6aining their full poten5al_ 1 **Annual Report to 31 March 2023** **MS CENTRE DORSET** ## **CONTENTS** |Administra-on Details|3| |---|---| |Trustees’ Report|4| |Independent Examina-on Report|8| |Receipts and Payments Account|10| |Statement of Assets and Liabili-es|11| 2 **Annual Report to 31 March 2023** **MS CENTRE DORSET** ## **ADMINISTRATION DETAILS** **MS CENTRE DORSET** is a registered charitable incorporated organisa1on Charity registra1on number: 1182285 Address: Church Lane West Parley Ferndown Dorset BH22 8TS ## **Trustees and manager** During the year and up to the date of signing of this report, the following persons served as Trustees: Mrs Beryl Bundy (appointed 26 April 2022, passed away 25 October 2022) Miss Kay Bundy (appointed 26 January 2023, resigned aRer year end on 21 May 2023) Mr Keith Hunt (Trustee since 1 March 2019) Mrs Sam Simon (Trustee since 1 March 2019) Miss Deborah TrickeU (Trustee since 1 March 2019) Mrs Anne Wilson-Croome (appointed 26 April 2022) **Bankers:** Barclays Bank plc ## **Accountants:** Newton Magnus Ltd Arrowsmith Court Sta1on Approach Broadstone Dorset BH18 8AT 3 **Annual Report to 31 March 2023** **MS CENTRE DORSET** ## **TRUSTEES’ REPORT** ## **For the year ended 31 March 2023** ## **Structure, governance and management** MS Centre Dorset (MSCD) is a charitable incorporated organisa1on, incorporated on 1 March 2019. The governing document is our cons1tu1on adopted on 2 November 2018, and amended on 5 October 2021. The charity is governed by a Board of Trustees, which meets quarterly. There are currently four Trustees, three of whom are users of the Centre. MSCD was dormant un1l 15 December 2022, when it acquired all the assets and liabili1es of the former Bournemouth branch of the Mul1ple Sclerosis Society and it took over the management of the Osborne Centre in West Parley. The building and land remain the property of the Mul1ple Sclerosis Society, who have provided MSCD with a 50 year lease on a peppercorn rent. All four Trustees were former members of the Mul1ple Sclerosis Society’s Bournemouth Branch, who previously ran the Osborne Centre. Trustees are appointed for a three year term and may serve a maximum of two terms before they must re1re from the Board. Any person who is willing to act, and who would not be disqualified from ac1ng, as a trustee may be appointed to be a trustee by a decision of the Board of Trustees. The trustees have undertaken a trustee skills audit to iden1fy areas gaps in the skills, knowledge and experience of the Board. Following this, it is the inten1on of the Board of Trustees to add two or three new trustees to the Board over the coming year. In an1cipa1on of this, a Trustee Induc1on pack is being developed, se`ng out key documents, policies and procedures. New trustees will be invited to meet with key members of the Centre, our service users and other stakeholders to understand the culture and priori1es of MSCD. New trustees will also be offered suitable training and support where needed. Any decision of the Board of Trustees must be by a majority of the trustees present and vo1ng at a quorate mee1ng. Decisions may also be made by a majority of the trustees vo1ng by electronic means, unless one or more of the trustees has a conflict of interest. In the event of an equality of votes, the chair of the mee1ng has a second or cas1ng vote. Trustees are required to declare any conflicts or poten1al conflicts of interest before any vo1ng takes place. The day-to-day management of the Osborne Centre has been delegated to the Centre Manager, who has established an Opera1ons CommiUee to assist her in the execu1on of her responsibili1es. The trustees have reviewed the major risks to which MSCD is exposed, and have established systems and procedures to mi1gate and manage those risks. Policies and systems have been put in place covering all poten1al areas of risk, including, but not limited to, safeguarding, health and safety, data protec1on, and finance. ## **ObjecBves and acBviBes** The objec1ves of the charity, as set out in our cons1tu1on, are: - (a) To support and relieve people affected by multiple sclerosis, - (b) To encourage people affected by multiple sclerosis to attain their full potential as members of society by improving their conditions of life, **Annual Report to 31 March 2023** **MS CENTRE DORSET** At our centre in West Parley, we provide a welcoming and safe environment where local people living with mul1ple sclerosis (MS) can socialise, meet and support one another. We offer our members a range of exercise and physical ac1vi1es to help them stay mobile, ac1ve and independent. Our centre allows day respite for families and rela1ves of people living with MS. Through MateS, we offer support and knowledge, in a neutral loca1on and outside normal business hours, to people who are recently diagnosed. The centre has been running since 1984 and un1l December 2015 was managed by the Bournemouth branch of the Mul1ple Sclerosis Society, a na1onal charity headquartered in London. When the Mul1ple Sclerosis Society determined it no longer wished to run day centres it offered the Bournemouth branch commiUee members the opportunity to take over the management of the centre. MSCD was created in 2019 for this purpose. The actual transfer of the opera1ons was stalled through the COVID-19 pandemic and lockdown. It finally took place on 15 December 2022, three quarters of the way through the financial year under review. 2023. We also have a team of around 40 volunteers who help with ac1vi1es and services. Our centre is open from 9am un1l 3pm on Tuesdays and Thursdays. We have a well-equipped physio suite, where our service users can par1cipate in a variety of different exercise ac1vi1es. We have a service level agreement with a local firm of physiotherapists, who oversee all the exercise ac1vi1es, including group classes and individual exercises. Our exercise equipment includes motorised bikes, standing frames, 1lt tables, and weights. In addi1on, we organise weekly yoga classes suitable for both ambulant and wheelchair users, which are run by a qualified yoga teacher. We encourage all our service users to par1cipate in some form of exercise suitable to their level of ac1vity. Our day centre provides a welcome environment where many of our service users meet and socialise aRer an exercise class or stay for the whole day. Our kitchen is run by volunteers providing teas, coffees, cake, and lunch. hours to support any service user needing personal care assistance or help with feeding. travel assistance to and from the centre. All drivers and driver assistants are volunteers and are subject to DBS checks. ## **Achievements and performance during the year** The transfer of the opera1ons from the Mul1ple Sclerosis Society to MSCD took place on 15 December 2022. The bank balance from the Bournemouth branch of the Mul1ple Sclerosis Society, as well as the minibuses, furniture, fixtures and fi`ngs and all other assets and liabili1es were transferred to MSCD on that day. MSCD therefore only ran the centre for the last three months of the financial year under review. 5 **Annual Report to 31 March 2023** **MS CENTRE DORSET** On average, around 40 service users aUended the centre every day, almost all of whom par1cipated in some form of exercise. We ran exercise classes, one-to-one exercise sessions, yoga classes, and bike sessions. As well as offering our service users the opportunity to meet and socialise, we also held craR sessions and quizzes organised by some of our volunteers. We reopened the catering facili1es which had been closed by the Mul1ple Sclerosis Society in 2020. We were successful in obtaining a restricted grant from Dorset Community Founda1on which was used to buy a new fridge and a new freezer, offer up to date food hygiene training to relevant volunteers and, most importantly, to provide free hot meals for our service users during January, February and March. ## **Financial review of the year** review for the year, as this included the Bournemouth branch bank balance of £80,000 and a dona1on from the Mul1ple Sclerosis Society in lieu of future payments that it would have paid to the Bournemouth branch of £100,000. Excluding those two amounts, income receipts for the year was £48,620, which included a legacy of £10,000 and a restricted grant (noted above) of £3,500, and expenditure for the year was £34,486. The charity had no endowment funds at any 1me during the year. Our opening bank balance on 1 April 2022 was £3,597 and our carried forward balance at the end of the year was £197,730. financial impact this could have on our opera1ons. We have determined that between six and nine months of free reserves should be sufficient allow us to respond to any poten1al shorjall in income receipts or unexpected expenditure. As we were only opera1onal for three months during the year, the trustees are monitoring this level closely during the year to 31 March 2024 and will adjust the reserves policy, if the reserve level is deemed to be either excessive or insufficient going forwards. excess of the stated reserves level. As part of our strategic planning, the trustees are reviewing how the addi1onal reserves can be best spent for the benefit of our service users, including upda1ng and expanding the equipment in the physio suite. Further clarity on this will be included in the next annual report and accounts, when the charity will have completed its first full year of opera1ons. ## have regard to the Charity Commission’s guidance on public benefit. The trustees regard MSCD’s ac1vi1es as manifestly for the public benefit in that there is an iden1fiable benefit to local people living with mul1ple sclerosis, who are able to par1cipate in physical and social ac1vi1es. Our day centre also offers family carers of our service users a few hours respite each week, which is beneficial to their health and wellbeing. MS CENTRE DORSET Annual Report to 31 March 2023 Trustees, Responsibilities in relation to the financial statements Charity law and good practice requires the Board of Trustee5 to prepa￿ financial statement5 which give a true and fair view of the charity's affairs. of its income and expenditure for each accounting vear and a statement of assets and liabilities at year end. In order to achieve this. the trustees must comply with their obligation under the Charities Act 2011 with regards to the keeping of accounting records for the charity which disclose. with reasonable accuracy at any time, the financial position of the charity and enable to ensure that the financial statements comply with applicable accounting regulations. They are also responsible for safeguardinE the assets of the charity and for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees, Report was approved by the Board of Trustees on 30 January 2024 Deborah Trickett Keith Hunt Trustee Trustee ## **MS CENTRE DORSET** ## **Independent Examiner’s Report to the members of MS Centre Dorset** I report on the accounts of the charity for the year ended 31 March 2023, which are set out on pages 10 & 11. ## **Respective responsibilities of members and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 144) of the Charities Act 2011) and that an independent examination is required. It is our responsibility to: - examine the accounts (under section 145(1)(a) of the 2011 Act); - to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b)) of the 2011 Act); and - to state whether particular matters have come to our attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts. Continued… 8 ## **MS CENTRE DORSET** ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: - (1) which gives us reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act - have not been met; or - (2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts. .............................................. **C Dunn FCCA Newton Magnus** Chartered Certified Accountants Arrowsmith Court Station Approach Broadstone Dorset BH18 8AT Date: 29 January 2024 9 **Annual Report to 31 March 2023** **MS CENTRE DORSET** ## **RECEIPTS AND PAYMENTS ACCOUNT** ## **For the year to 31 March 2023** ||**Unrestricted**
**funds**|**Restricted**
**funds**|**Total funds**|Last year| |---|---|---|---|---| ||**to the nearest £**|**to the nearest £**|**to the nearest £**|to the nearest £| |**Receipts**
Dona&ons from service users
Dona&ons – other
Mul&ple Sclerosis Society
Legacies
Grants
Fundraising ac&vi&es
**Sub total**
**Asset & investment sales**
**TOTAL RECEIPTS**
**Payments**
Light and hea&ng
Water, sewerage, cleaning
Repairs and maintenance
Insurance
Telephone, internet
Prin&ng, postage, sta&onery
Marke&ng/fundraising costs
Food and drinks
Transport
Carers
Charitable ac&vi&es
Volunteer expenses
Bank charges
Staf training
IT soWware
**Sub total**
**Asset & investment purchases**
Fridge, freezer
**Sub total**
**TOTAL PAYMENTS**
**Net of receipts**
Transfers between funds
Cash funds previous year end
**Cash funds this year end**|13,775
17,091
180,000
10,000
-
4,254
**225,120**
-
**225,120**
2,832
2,116
4,497
2,055
184
183
2,025
164
5,520
4,167
6,007
469
10
-
758
**30,987**
-
**-**
**30,987**
**194,133**
-
3,597
**197,730**|-
-
-
-
3,500
-
**3,500**
-
**3,500**
934
-
423
-
-
-
-
1,362
-
-
-
-
-
91
-
**2,810**
690
**690**
**3,500**
**-**
-
-
**-**|13,775
17,091
180,000
10,000
-
4,254
**228,620**
-
**228,620**
3,766
2,116
4,920
2,055
184
183
2,025
1,526
5,520
4,167
6,007
469
10
91
758
**33,797**
690
**690**
**34,487**
**194,133**
-
3,597
**197,730**|-
1,377
-
-
-
439| |||||1,816
-| |||||1,816| |||||-
-
-
182
-
66
240
-
-
-
-
-
-
170
320| |||||978
-| |||||**-**| |||||978| |||||| |||||838| |||||-
2,759| ||**197,730**|**-**|**197,730**|3,597| 10 MS CENTRE DORSET Annual Report to 31 March 2023 STATEMENT OF ASSETS AND LIABILITIES At 31 March 2023 Un￿StrI￿ed funds tothertearest£ Restricted funds fofhe nearest £ EndowrneTht funds tothe ne3festÉ Cash funds Current account 197,730 197,730 Total cash funds Other monetary a$5ets None Detalls Fund to which 353et belon85 Cost loptionall Current value (optionall Investment assets None Assets retsined for the charlty's own use Motor vehicle5 Exercise Unrestricted Unrestricted equipment Furniture. fixtures and h"tknngs Computer equipment Llnrestricted Unrestricted Detslls Fund to which Ilablllty relates Unrestricted Amount due (optional) 1,793 When due {optlonall April 2023 Liabilities Wages due for January to March Sundry suppliers Unrestritted 9,644 April 2023 Signed on behalf of all the trustees Deborah Trickett, Trustee Date-. Keith Hunt, Trustee Date: 3DlIliLV li