## **Trustees’ Annual Report for the period**
**From 1.3.2024 Period start date To. 28.2.2025 Period end date**
**Charity name: Eynsham Day Centre**
**Charity registration number:** 1182282
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote the welfare of elderly people in
any manner which is now or hereafter may
be deemed by law to be charitable within
the village of Eynsham and surrounding
|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|~~district~~
We provide a weekly service (Mondays) for
the elderly of our community. Members
enjoy meeting with each other and
participating in a variety of activities (see
websiteeynshamdaycentre.com). The
organisation relies on its large team of
volunteers with the Coordinator and cook
being the only personnel remunerated for
their services. A two-course meal is
provided each day.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
|Para 1.18|The Trustees are fully aware of the
guidance issued by the Charity Commission
on public benefit|
|~~benefit~~|||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has enjoyed a successful year
on many fronts, not least financially where
despite various challenges, we managed to
return a small profit of nearly £2000. We
have sustained a healthy level of members
who have continued to benefit from our
weekly service.The sourcing of suitable and
willing volunteers has been a challenge. The
Day Centre provides a critical focal point for
our elderly members who look forward to it
greatly. We have developed our afternoon
entertainments programme as well as
introduced a regular seated exercise
programme. Our members feel valued and
respected and benefit from the range of
activities we offer…a happy side effect is the
respite that is received once a week by
family and carers. Our service also helps
mitigate and delay serious issues facing the
elderly thus relieving local. Our Monday Club
has been an integral part of our community
for over fifty years now and we are proud of
the service we provide thanks to the hard
work of a very loyal group of volunteers.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
Investment performance Para 1.41 against objectives Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|It is pleasing to report a slight profit (£2000)
for the financial year. This was possible
through the award of a local authority grant
and a successful round of fundraising.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are needed to bridge the gap
between the spending and receiving of
income and to cover unplanned emergency
repairs and other expenditure. The trustees
consider that the ideal level of reserves as at
1 Feb 2025 would be £50,000.|
|Amount of reserves held|Para 1.22|£56,630|
|Reasons for holding zero
reserves|Para 1.22|**N/a**|
|Details of fund materially in
deficit|Para 1.24|**N/a**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
Other
## **Structure, Governance and Management**
|Description of charity’s trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|We have a constitution which guides the
governance of the Day Centre|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Potential Trustees are proposed at a
committee meeting (close to the AGM) and
discussed. The Chairman will then approach
potential Trustees, where appropriate,
outlining the objectives of the Charity and
gauging suitability and interest. Potential
trustees are then formally presented to the
committee before a vote at the AGM.
Opportunities to become a trustee are put in
the public domain via our website and in
postings around the village.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Eynsham Day Centre|
|---|---|
|Other name the charity uses|The Monday Club|
|Registered charity number|1182282|
|Charity’s principal address|21 Back Lane
Eynsham
Witney
OX29 4QP|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
6
7
8
9
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|---|
||Charles Mathew|Chairman|From March 1 2019||
||Mark Johnson|Treasurer|From March 1 2019||
||Jane Johnson|Secretary|From March 1 2019||
||June Poole||From March 1 2019||
||Robin Mitchell||From March 1 2019||
||Derek Malin||From March 1 2019||
||Pam Pease||From March 1 2023||
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Corporate trustees – names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Dates acted if not for whole year**
**Trustee name**
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|N/a|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/a|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/a|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser Name of chief executive or names of senior staff members (Optional** ~~**information)**~~
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **N/a**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Mark Johnson
**Position (eg** Treasurer & Dep Chair **Secretary, Chair, etc)**
**Date** 20.11.2025
|EYNSHAM DAY CENTRE ACCOUNTS 2024/2025 (01/3/24-|28/2/25)|
|---|---|
|||
|INCOME|24/25|
|Fees|£
10,531.00|
|Grant - Oxford C/C|£
3,000.00|
|Dona1,019.00|
|Fundraising|£
2,629.00|
|Misc|£
-|
|Total income for period 01/03/24 to 28/02/25|**£**
**17,179.00**|
|||
|||
|EXPENDITURE||
|Rent|£
4,489.50|
|Food|£
4,683.90|
|Entertainment|£
690.00|
|Misc|£
859.21|
|Wages|£
4,174.90|
|Ou-|
|Insurance|£
295.12|
|Total expenditure for period 01/03/24 to 28/02/25|**£**
**15,192.63**|
|||
|||
|Net surplus/defecit for the year|**£**
**1,986.37**|
|||
|Opening balance as of 01 March 2024||
|Treasurers Account 42274468|£
8,120.83|
|Less outstanding cheques|£
-|
|Add outstanding receipts|£
-|
|Total Cash|**£8,120.83**|
|||
|Closing balance as at 28 February 2025||
|Treasurers Account 42274468|£
10,107.20|
|Less outstanding cheques||
|Add outstanding receipts|£
-|
|Total Cash|**£10,107.20**|
|||
|Diference|**£1,986.37**|
|||
|COIF Charity Deposit fund||
|||
|Opening balance as of 01 March 2024|£54,184.56|
|Closing balance as at 28 February 2025|£56,630.30
(31 Dec 2024)|
|||
|Diference|**£2,445.74**|
|||
|Accounts for CIO No: 1182282(registered 1 March 2019)||
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