## **Trustees’ Annual Report for the period**
**From: 1 March 2021 To: 28 February 2022**
**Charity name: Eynsham Day Centre**
**Charity registration number: 1182282**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17 To promote the welfare of elderly
of the charity as set out people in any manner which is now or
in its governing hereafter may be deemed by law to be
document charitable within the village of
Eynsham and surrounding district
Summary of the main Para 1.17 and We provide a weekly service (Mondays)
1.19
activities in relation to for the elderly of our community.
those purposes for the Members enjoy meeting with each
public benefit, in other and participating in a variety of
particular, the activities, activities (see website
projects or services eynshamdaycentre.com). The
identified in the organisation relies on its large team of
accounts. volunteers with the Co-Ordinator and
cook being the only personnel
remunerated for their services. A two-
course meal is provided each day.
Statement confirming Para 1.18 The trustees are fully aware of the CC
whether the trustees guidance regarding public benefit.
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
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SORP reference
The Day Centre was severely impacted
by Covid during this period. Indeed, we
were only able to open for 15 days
Summary of the main during the year. Local government
Para 1.20
achievements of the sustainability grants were offered to us
charity, identifying the and these allowed us to maintain our
difference the charity’s service as far as was allowed. Despite
work has made to the Covid, we maintained close contact
circumstances of its with our members through newsletters,
beneficiaries and any phone calls and distanced visits. When
wider benefits to society open, we provided our usual full
as a whole. service with numerous activities,
entertainment from outside and a
wholesome two course lunch. Despite
the challenging times, we were able to
maintain our fees at an affordable level
for our elderly membership. We have
continued to contribute to the
wellbeing of our elderly members and
provide an invaluable contact point for
them.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
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other
## **Financial Review**
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Review of the charity’s Para 1.21 The charity made a profit of approx.
financial position at the £6300 over the course of the year. This
end of the period was a result of the funding we
received.
Statement explaining the Para 1.22 Reserves are needed to bridge the gap
policy for holding between the spending and receiving of
reserves stating why they income and to cover unplanned
are held emergency repairs and other
expenditure. The trustees consider that
the ideal level of reserves as at 31
March 2019 would be £50,000.
Amount of reserves held Para 1.22 £51,000
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 We have a constitution (reviewed
document annually) which guides our governance
(trust deed, royal of the Day Centre
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Potential Trustees are proposed at a
methods including details committee meeting (close to the AGM)
of any constitutional and discussed. The Chairman will then
provisions e.g. election to approach potential Trustees, where
post or name of any appropriate, outlining the objectives of
person or body entitled the Charity and gauging suitability and
to appoint one or more interest. Potential trustees are then
trustees formally presented to the committee
and decisions made. Opportunities to
become a trustee are put in the public
domain via our website and in postings
around the village.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Eynsham Day Centre
Other name the charity
uses
Registered charity 1182282
number
Charity’s principal 46 Back Lane
address Eynsham
Witney
OX29 4QW
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Charles Matthew Chairman From March 1 2019
2 Mark Johnson Treasurer From March 1 2019
3 Jane Johnson Secretary From March 1 2019
4 George Roberts From March 1 2019
5 Grace Brown From March 1 2019
6 June Poole From March 1 2019
7 Robin Mitchell From March 1 2019
8 Derek Malin From March 1 2019
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
## **none**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
none
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## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements n/a for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Mark Johnson
**Position (eg** Treasurer/Deputy Chair **Secretary, Chair, etc)**
**Date** 10.10.2022
## - EYNSHAM DAY CENTRE ACCOUNTS 2021/2022 (01/3/21 28/2/22)
|INCOME
Fees
Grant - Oxford C/C
Interest
Donations
Fundraising
Misc
Total income for period 01/03/21 to 28/02/22
EXPENDITURE
Rent
Food
Entertainment
Misc
Wages
Outings
Insurance
Total expenditure for period 01/03/21 to 28/02/22
Net surplus for the year
Opening balance as of 01 March 2021
Treasurers Account 42274468
COIF Charity Deposit fund
Less outstanding cheques
Add outstanding receipts
Total Cash
Closing balance as at 28 February 2022
Treasurers Account 42274468
COIF Charity Deposit fund
Less outstanding cheques
Add outstanding receipts
(Cash float remaining)
Difference|21/22|
|---|---|
||1,184.00
£
13,220.00
£
6.00
£
169.00
£
-
£
-
£
14,579.00
£|
||-
£
988.78
£
169.00
£
2,620.39
£
4,215.00
£
286.32
£
8,279.49
£|
||6,299.51
£|
||7,278.51
£
51,105.14
£
-
£|
||£58,383.65|
||13,355.22
£
51,117.28
£|
||£64,472.50|
||212
£6,300.85|
Note: Accounts for CIO No: 1182282 (registered 1 March 2019)