## **Trustees’ Annual Report for the period** **From 1[st] April 2020 Period start date To 31[st] March 2021 Period end date** ## **Charity name: Barton Road Centre** ## **Charity registration number: 1182276** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 1. To improve the conditions of South
purposes of the charity Lancaster and the neighbourhood,
as set out in its without distinction of age, gender,
governing document ability, sexual orientation, race or of
political, religious or other opinions by
associating together the said
residents and the local authorities,
voluntary and other organisations in a
common effort to advance education
and to provide facilities in the interest
of social welfare and
2. to establish or secure a community
centre and to maintain or manage or
co-operate with any statutory
authority in the maintenance and
management of such a centre for
activities promoted by the charity in
furtherance of the above objects.
Summary of the main Para 1.17 and The community centre was closed due
1.19
activities in relation to to COVID lockdowns and Lancashire
those purposes for the County Council’s decision to keep
public benefit, in buildings run by ‘third party’ groups
particular, the activities, such as ours closed to the public from
projects or services March 2020 to September 2021. This
identified in the meant that the charity needed to
accounts. adapt to fulfil its objectives:
1. The charity continued to use
the community centre as a
community hub, reaching out to local
people to offer support through food
shopping, letter writing, prescription
collecting and dog walking. It also
enlisted the help of 100 volunteers.
2. The charity established a food
collection twice weekly from May
2020 for people to bring food for the
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Morecambe Bay Foodbank. A
collection point was set up at the
back door of the centre and staffed by
volunteers who collected and sorted
the food.
3. The charity provided vital
support to isolated members of the
community through regular phone
calls and letters. The telephone lines
were kept open and the centre
became an information hub for people
in need of support or just general
information.
4. The charity set up a soup
delivery service in January 2021 and
volunteers produced and distributed
home-made soup to people in need.
5. Where possible, groups which
had had to close, were kept in contact
through regular phone calls. For
example, the charity continued to
employ staff to call vulnerable
community members such as
members of the coffee group and
dementia group so they were kept
connected.
6. Gardening projects and general
building improvement projects were
set up and made available to people
who just needed to connect with
others within the COVID guidelines to
help re-balance their mental health.
Statement confirming Para 1.18 The trustees have had regard to the
whether the trustees guidance issued by the Charity
have had regard to the Commission on public benefit in
guidance issued by the carrying out its annual activities.
Charity Commission on
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
Given that the charity was unable to
provide the building facility to the
community, it adapted to find ways to
Summary of the main reach out to the public in other ways.
Para 1.20
achievements of the Since most of the charity’s income is
charity, identifying the generated through Centre hire fees,
difference the charity’s the charity lost its primary income
work has made to the stream. However, the charity still
circumstances of its met its primary objectives by keeping
beneficiaries and any its community coordinator employed
wider benefits to society to co-ordinate the COVID response.
as a whole. This had significance financial
implications on the charity but was
deemed necessary to keep people
supported throughout the lockdowns
on 2020/2021.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 During the financial period 20/21 the
financial position at the charity made a loss of £3443
end of the period compared to a surplus from operating
activities of £22764 the year before.
Given that 90% of the charities is
made through hire of the building,
and that the centre was closed to the
public during the full 12 month period
due to COVID, this was to be
expected. The fact that the charity
chose not to furlough staff is a
reflection of the intentions of the
Trustees to keep serving the
community during these difficult
times. Trustees indeed, were aware
that the charity would have to run at
a deficit budget. It was disappointing
that during this time the charity was
ineligible for any government support
grants. However, it was successful in
a number of grant applications which
kept losses to a minimum. The
charity was also able to draw on the
reserves.
Statement explaining Para 1.22 The charity is currently holding in
the policy for holding reserve, £42172. This amount is high
reserves stating why because of the uncertainty of the
they are held ownership of the building. At present
the building is owned by Lancashire
County Council, however in 2016 the
Council declared the building surplus
to requirements. The charity applied
for an asset transfer. A decision is
likely to be made soon. In the event
that the building is transferred to the
charity the Trustees feel it prudent to
keep reserves high.
Amount of reserves held Para 1.22 £42172
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **In the last 12 month period the charity has relied on funding** The charity’s principal **grants and public donations as** sources of funds Para 1.47 **the principle sources of funding.** (including any **This is because Lancashire** **----- Start of picture text -----**
fundraising) County Council closed the
building down to the public as a
precaution to protect against
COVID. This was in line with their
policy for all of their public
buildings which are occupied by
tenants.
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25
document
(trust deed, royal
charter)
How is the charity Para 1.25 The charity is a CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The charity’s constitution details
methods including Trusteee selection methods:
details of any
constitutional provisions 1. Apart from the first charity
e.g. election to post or trustees, every trustee
name of any person or must be appointed for a
body entitled to appoint term of three years, by a
one or more trustees resolution passed at a
properly convened meeting
of the charity.
2. In selecting individuall for
appointment as charity
trustees, the charity
trustees must have regard
for the skills, knowledge
and experience needed for
the effective administration
of the CIO.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Barton Road Centre
Other name the charity
uses
Registered charity
number 1182276
Charity’s principal Barton Road Centre
address Barton Road
Lancaster
LA1 4ER
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Brenda
1
Milston
Anne
2
Whitehead
3 John Brownhill
4 David Saul
Mary
5
Linthwaite
6 Jackie Bolton
David
7
Clarkson
Christine
8
Bebbington
9 Janie Kirkman
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** D•cl•ratlon• Full n•M($ CMr, •t¢ ## **Independent examiner's report to the trustees of** ## **Barton Road Centre Ltd** ## **Company No. Charity No. 1182276** I report on the accounts for the year 1[st] April 2020 – 31st March 2021 ## **Respective responsibilities of Committee and Examiner** The committee are responsible for the preparation of the accounts. The committee consider that an audit is not required for this year and that an independent examination is needed. It is my responsibility to: - examine the accounts and - to state whether particular matters have come to my attention ## **Basis of independent examiner's report** My examination has included a review of the accounting records kept by the organisation and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, **no matter** has come to my attention: Which gives me reasonable cause to believe that in any material respect: - that the proper accounting records required have not been maintained and - that the requirement to prepare the accounts based on said records have not been met; or To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Shweta Pankhadiwala Lancaster District CVS The Cornerstone Sulyard Street Lancaster LA1 1PX 9[th] June 2021 ## **BARTON ROAD CENTRE LTD DETAILED INCOME AND EXPENDITURE ACCOUNT 1[ST] APRIL 2020 TO 31[ST] MARCH 2021** |**Profit & Loss Account**
**INCOME**
**Transfer B/w Funds**
Grants
Room hire/Rent
Kitchens
Centre Groups
Events
Equipment
Fees/Subscriptions
Travel
Stationery & Consumables
Donations
Managed Group Funds
Bank
**Total Income**
**Cost of Services**
**Transfer B/w Funds**
Wages
Room hire/Rent
Kitchens
Centre Groups
Events
Equipment
Fees/Subscriptions
Travel
Stationery & Consumables
Donations
Pension
Tax
Mobile Phones
Bank Charges
Printing & Postage
LCC
Equipment rental
Net Bank Adjustments
**Total Expenses**
**Profit /(Loss) for the year**|**Profit & Loss Account**
**INCOME**
**Transfer B/w Funds**
Grants
Room hire/Rent
Kitchens
Centre Groups
Events
Equipment
Fees/Subscriptions
Travel
Stationery & Consumables
Donations
Managed Group Funds
Bank
**Total Income**
**Cost of Services**
**Transfer B/w Funds**
Wages
Room hire/Rent
Kitchens
Centre Groups
Events
Equipment
Fees/Subscriptions
Travel
Stationery & Consumables
Donations
Pension
Tax
Mobile Phones
Bank Charges
Printing & Postage
LCC
Equipment rental
Net Bank Adjustments
**Total Expenses**
**Profit /(Loss) for the year**|**Profit & Loss Account**
**INCOME**
**Transfer B/w Funds**
Grants
Room hire/Rent
Kitchens
Centre Groups
Events
Equipment
Fees/Subscriptions
Travel
Stationery & Consumables
Donations
Managed Group Funds
Bank
**Total Income**
**Cost of Services**
**Transfer B/w Funds**
Wages
Room hire/Rent
Kitchens
Centre Groups
Events
Equipment
Fees/Subscriptions
Travel
Stationery & Consumables
Donations
Pension
Tax
Mobile Phones
Bank Charges
Printing & Postage
LCC
Equipment rental
Net Bank Adjustments
**Total Expenses**
**Profit /(Loss) for the year**|**2020-21**
**£**
12,000
2,722
544
210
87
273
0
0
0
3,431
0
83
**19,349**
12,518
0
186
0
553
265
4,213
0
1,487
396
953
1,773
220
82
145
0
0
0
**22,791**
**-3,443**
-3,443
92,025
88,582
**88,582**|**2019-20**
**£**
20,220
21,167
3,898
2,678
582
793
201
557
2
478
1,238
1,448| |---|---|---|---|---| |||||**53,261**| |||||0
13,884
25
1,729
58
116
2,099
6,300
592
289
0
0
969
179
129
563
3,198
0
921| |||||**31,050**| |||||| |||||**22,211**| |||||| |Profit Loss on theyear(All Funds)|||-3,443|| |Balance at start of theperiod|||92,025|| |Balance at end of theperiod|||88,582|| |||||| |Carried Forward||**£ **|**88,582**|| ## **BARTON ROAD CENTRE LTD DETAILED INCOME AND EXPENDITURE ACCOUNT 1[ST] APRIL 2020 TO 31[ST] MARCH 2021** |Note
1
**Unrestricted Funds**
2
**Restricted Funds**
Memory Makers
Choir
4th Plinth
Cows Shed to Community
Friday Women
Good Soup & Games
Recipes Remembered
Committed
Wind Turbine
3
**Funds**
Cash on haCash
Working AcBank
Savings AccBank
4
**Movement in Funds**|**2020-21**
**2019-20**
**£**
**£**
**68,216**
**75,709**
1,387
1,977
2,184
2,244
291
500
6,099
7,189
273
273
2,030
2,030
942
2,142
7,200
0
-38
-38| |---|---| ||**20,366**
**16,316**| ||77
150
46,333
49,785
42,173
42,090| ||**88,582**
**92,025**| ||**-3,442**|