P 1
Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 3 | 3 | 3 | 1 | 0 | 3 | 2 | 4 | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
25th Leicester(Queniborough)Scout Group Queniborough Scouts 1 1 8 2 2 6 3 |
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| The Scout Hall | |||||||||||||||
| Queniborough Road | |||||||||||||||
| Queniborough,Leicestershire | |||||||||||||||
| Postcode | L | E | 7 | 3 | D | G |
Names of the charity trustees who manage the charity
| Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|
| PhilipIley | Chair | |
| Malcolm Woodward | Treasurer | |
| Nicola Howell | Secretary | |
| Christopher King | ||
| Anna-Maria Bromley | ||
| AnthonyBurford | ||
| Clive Graham | ||
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (14 September 2024)
P 2
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) |
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| The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
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| The Group is a trust established under its rules which are common to all Scouts. |
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| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 5 Trustees and meets every 3 months. Policies and procedures adopted for: a) the induction and training of trustees; Members of the Trustee Board complete Being a Scouts b) trustee' consideration of major risks Trustee learning within the first 6 months of joining the and the systems and procedures to Board. manage them
This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.
2 LT700001 (14 September 2024)
P 3
Section B
Structure, governance and management (continued) Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed. Risk assessments have been prepared and are subject to regular review. these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment . The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members . The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising . The Group is primarily reliant upon income from subscriptions. The group does not currently hold a reserve to ensure the continuity of activities should there be a major reduction in income but this is being addressed. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members . The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
3 LT700001 (14 September 2024)
P 4
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| The Group ensures that each section (Beavers, Cubs and Scouts) isfulfillingits role in providing all young people with activities to promote the Values of Scouting and the Scout Method. It does so by providing support to the Section Lead Volunteers and the Goup Lead Volunteer.The District also provides activities and opportunities for our young people to mix with others from neighbouring scout groups. |
The Group ensures that each section (Beavers, Cubs and Scouts) isfulfillingits role in providing all young people with activities to promote the Values of Scouting and the Scout Method. It does so by providing support to the Section Lead Volunteers and the Goup Lead Volunteer.The District also provides activities and opportunities for our young people to mix with others from neighbouring scout groups.
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further
4 LT700001 (14 September 2024)
| P 5 statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
P 5 statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|---|---|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
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| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
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Each section has met once a week during school term and has delivered an age appropriate activity programme in accordance with the aims and objectives of scouting. The activity programmes are overseen by the Group Lead Volunteer. |
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
Reserves Policy The Group is currently preparing a policy on reserves and intends to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £9000. The Group holds no reserves presently. This is below operating expenses. However this can be explained by the recent completion of new premises which have exhausted funds. |
| The Group currently has an interest free loan with the County Scout Association and the outstanding balance is £11,994.00 |
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P 6
Further financial review details (optional information)
y
information, where relevant, about:
• the charity’s principal sources of funds Membership fees provide the main source of income (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives;
Investment Policy
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them)
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair) Date |
|||||||
|---|---|---|---|---|---|---|---|
| PhilipIley | Malcolm Woodward | ||||||
| Chair | Treasurer | ||||||
| D D M M Y Y |
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| D | D | M | M | Y | Y |
6 LT700001 (14 September 2024)
25 LeicesterQueniborough Scout Group {Charty no. 1182263) Receipts and payments account YAAr For th¢ war from 0110W2023 3110312024 Receipts and payments 202&2024 20224023 Unrestri¢ted funds Unr••tricted funds R•c•i Donatlons l a¢l68 and MIlar Incom• Membershi subscd tions DonalK)n8 Grants 27 270 26 742 N81ional Loll b totsl Grant• MaintenarKe Other rants r8nt b totsl Fvndral•ln Ba ckin Detail 2 Detsil 3 (Xhor fundrak5 ov•nts ro 162 Sub ¢ctsl Se¢>ut hut incom• Hire of ment other ScA)Ut hul Incom8 Sub t<>tal Inv•8tm•nt Ineom• Bank inlerest BU11 Socie Th8 Scwl As80cialv)n Short Tomi knvestment Sw¥K• oth¢r inveslm6nt IroJ rotsl Gmss In¢om• AM•t and Intmlm•n¢ Ml•*. •lc. Total r8celpts LT700fJ)2 (Juty 20211 1013
25 LeicesterQueniborough Scout Group Icharity no. 1182263) Receipts and payments account For tho > 0110412023 3110312024 Receipts and payments 2023-2024 2022-2023 unr•Strict lunds Unr¢strl¢t•d fund$ Payrnents CharltabSA Membershi subscri tsons Youlh ratnme and acbvities Adult SU ort and Iralni Rates Id8n wast& Water and Sekntra EledrlI 8j G8S InsurarKe air5 Rfjnew8ls Matertals and 8 nrl 403 875 735 1,605 6.402 2.089 735 Cl?aner & malerials Bank char Chubb Fire Ski hiro Van hlro BT Bro8dt8nd 1.184 Sub t•tal Fundrnl•l Detsil 1 Datail 2 De¢8il 3 Olher fundr8181 $ts Sub totsl A•••t and 1nwstm• purcha•*. Total p•ym•nts of 1•ce(PaYmwrts) Cash fund• l••1 0# •nd 5.763 1,055 LT70CK102 (July 20211 2013
25 LeicesterQueniborough Scout Group Icharty no. 1182263) Receipts and payments account VnAr 0110412023 3110312024 Statement of assets and liabilities at the end of the ear 3110312024 Unrtsstrlct lund 3110312023 Unr•strlctod funds C88h funds 8&nk ctsrrtrnl aLOU B8nk current ottounl Bank Premium account Charibes De sll Fund C06hlFIo8ts 440 292 258 Total ¢ash funds Olh•r mon•t• Tax claim Debts du8 trorn tha Cou InsurBnce claim •$s•ts Sub totsl Inv•8tm•nt assets Investrnent Quot Invfj$trnfjnlS Other hve8imtrnts- d0¢BII Sub tolal Non mon•tary aJset lor charlty8 own u B8d 0 8tock Sho slock Othor stock Land Bnd buildin Motor vèhides Scouknn otr - dat8 165 928 enl furnityrè et¢ Sub ¢0141 .179.152 'rf6828 Ll•b116tlè• A¢couni$ not et aid nses Incurred but Sub8cII Vons n¢t Scout Councl Loan Other heknlities 8ub toil Total not Bett Th• abowe r•c•lpts and payTrents account and ¥tatom•nt of as8•ts and Ilabllltiès warn pprov•d by th• Trugtee$ on 8lgn•d on th•lr h¥It by alurfj wil Name Phlup E. Ilty- Chair AhJfkièNJ* LT70(W2 (Jy2021) 3of3
Independent examiner's report to the tNstees of 25th Leicester Queniborough Scout Group I reportto the trustees on my examination of the accounts of the 25th Leicester Queniborough Scout GroLP for the yearended 31° March 2024. Responsibilitie$ and basls of port As the chaTity twstees of the 25th Leicester QUen1tgh Scout Group you are responsible for the preparation of the accounts in acCOrdar wth the requirEments of the Charities Act 2011 Ilhe Aet'l. I report in respect of my examination of the 25th Leicester QuenitKough ScoLrt Group accounts carried o¢Jt under section 145 of the 2011 Act and in carrying out my examination I have folkjwed all the applicab Directions given by the Charity Commission under section 14515llbl of the Act Independert examirs statement I have completed my èxamination. I confirm that matttial matters have ccfft to my attention in conne¢t4on wlth the examlnation, that gNe me cause to believe that in any material respett accounb'ng rectrds were not kept in respeci of the 25th Leicester Queniborough Scout Group as required by section 130 of the A¢t OT 2. the accounts do rt accord wrth those reuxds. l am pleased to note that advice pmided in rrious years has been followed the Treasurer has reducèd thè numbtr of bank accounts to one. As before. the accounts have been presented to me. and exarnined by in the fom)at prowded by a template .sX file from The Scout Associats'on. I was con¢èmed to note that last year's accounts as published on the Chafty Commlssion websbte were not presented in this wav. As part of the Jnalytical miew of the attounts ICC32. Diredion ii, sectlon 11.311 compared the anatysis of the cash received and the cash spent in the current year wrth the previous year to idents.fy ony significant changes from yearto yeart I note a fam in Grft ATrd income of £716. no paymerrts for Water and Sewerage, and payments to Chubb Fire that have practicalty doubled. The tntstèes shouhd also be aware that the £508 of fees paid to GoCardles5 are a'hidden, cost Signed.. Name: MrA M Kidner Ad{tre Upper Church Stree¢ Syston. LE7 IHR Date: 1210512024
Independent examiner’s report to the trustees of 25[th] Leicester Queniborough Scout Group
I report to the trustees on my examination of the accounts of the 25th Leicester Queniborough Scout Group for the year ended 31[st] March 2024.
Responsibilities and basis of report
As the charity trustees of the 25th Leicester Queniborough Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 25th Leicester Queniborough Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination, that give me cause to believe that in any material respect:
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accounting records were not kept in respect of the 25th Leicester Queniborough Scout Group as required by section 130 of the Act; or
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the accounts do not accord with those records.
I am pleased to note that advice provided in previous years has been followed and the Treasurer has reduced the number of bank accounts to one.
As before, the accounts have been presented to me, and examined by me in the format provided by a template .xlsx file from The Scout Association. I was concerned to note that last year’s accounts as published on the Charity Commission website were not presented in this way.
As part of the analytical review of the accounts (CC32, Direction 11, section 11.3) I compared the analysis of the cash received and the cash spent in the current year with the previous year to identify any significant changes from year to year! I note a fall in Gift Aid income of £716, no payments for Water and Sewerage, and payments to Chubb Fire that have practically doubled. The trustees should also be aware that the £508 of fees paid to GoCardless are a 'hidden' cost.
Signed:
Name: Mr A M Kidner Address: Upper Church Street, Syston, LE7 1HR Date: 12/05/2024