Trustees’ Annual Report for the period
From 01/05/2022 To 30/04/2023
Charity name: Haverhill Silver Band
Charity registration number: 1182260
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of the public in the art of brass band music, by the provision of public performances of brass band music and the training of persons in the study and playing of brass band instruments. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Our activities have demonstrated public benefit as stated in guidance by the Charity Commission with Haverhill Silver Band providing a basis of activities as follows: Weekly rehearsals for players Sixteen public performances Competing at both a local and national level An active youth and community band rehearsing weekly and carrying out three public performances An active Veterans band These activities benefit the community through either direct training and education or indirectly through cultural enrichment of the community at large. The band has over 60 members encompassing a wide range of ages, backgrounds, and personal circumstances. The band is mostly self- sustaining only requiring government grants for further representation of the band at a national level. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
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|---|---|---|
| Policy on grant making | Para 1.38 | Grant making has been used to further the bands representation at the national level after qualification for the Brass band national finals at the Royal Albert Hall, the included instrument requisition, as well as travel and transport expense incurred. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Haverhill Silver Band represents three groups corresponding to a: Haverhill Silver Band (HSB) – a high quality traditional British brass band consisting of 26 regular players. Haverhill Youth and Community Band (HYAC) – A traditional British brass band open to players of any age and any standard offering training, with a focus on young player education. HYAC consists of around 30 regular players. Haverhill Veterans Band – A traditional British brass band with a focus on older players rehearsing during the afternoon on weekdays, offering enrichment for older players. The veterans band consists of approximately 20 players. HSB qualified for the national finals, the first band originating in Suffolk to ever be represented at the Royal Albert Hall in the top-section. HSB also carried performed at thirteen public performances performing to approximately 4,000 people. HYAC welcomed 5 children into the band this year with a number of children carrying out Associated Board of Music exams. HYAC performed in three public concerts performing to approximately 500 members of the public. The Veterans Band welcomed approximately 20 players this year and carried out two public performances with concert takings being split between the band and Haverhill’s local church roof fund. |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Cash at bank at 30/04/2023 was £12,900 in unrestricted funds. The band has recovered well from COVID disruptions and has successfully navigated an expensive year due to higher contest costs than usual due to national finals qualification as well as equipment purchase coming back from COVID disruption. Total income was much higher this year due to grants awarded due to bands success at national level, it is expected than in subsequent years this level of funding will not continue. The amount held in reserve gives the band flexibility and security when planning performances and for future instrument and equipment purchases for incoming players into any level of the Haverhill Silver Band family. |
|---|---|---|
| Details of fund materially in deficit |
Para 1.24 | Not applicable. |
|---|---|---|
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not applicable |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Voting at AGM with quorum |
Reference and Administrative details
| Charity name | Haverhill Silver Band |
|---|---|
| Other name the charity uses | Haverhill Youth and Community Band, Haverhill Veterans Band |
| Registered charity number | 1182260 |
| Charity’s principal address | Correspondence address: 5 Churchill Avenue, Haverhill, Suffolk, CB90AA Chairman’s address: 8 Farthing Drive, Letchworth, Herts, SG6 2TR Treasurer’s address: Tingewick, Wratting Rd. Haverhill, Suffolk, CB90DE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| David Stevens | Chair | |||
| Tomos Morgan | Treasurer | 01/05/2023 onwards | ||
| Matthew Waterson | Secretary | |||
| Jennifer Raffe | Treasurer | 01/05/2022-31/04/2023 | ||
Chairman's Report.. rt's been a pleastsre and a privilege to have been asked to take on the role of band chaSr after Tom did such a great job lor the band. l am certainly still leaming the role. but I do get to see the incredibly hard work that thè committÈè puts in to kèep the band running. I would like to thank them for everything they do. but also of course everyone else in the band who contributes to making HS8 such an amazing organisation to be a part of. The music has always been Fmportant but equally so the people in the band. The senior band is fortunate in h3n8 somè of thè leading principal players in the region. but wè also havè dedicated and committed player5 throu8hovt Ihe band as well a5 a highly experienced MD in Paul who works so hard to provide the musical leadership we need, As well as the senior band, the HYACB is also $0 importarnt in providing an environment where young pltyers can come through and gain experlence of brass banding and develop as players. Thank you of course especially to Di. but also everyone else who does so much with these youn8 land of course much older) players. It is great to see the obvious enjoyrnent that $0 many get from being involved in musi¢. but it has also been a real pleasure of course to see so many of these young players who have sat in with the Senior band in recent months on occasion to gain experience of playing at a higher and I hope they all 80 on to make music an important part of thèir futures. As in any year for any band we have had some players leaving and we thank Steve Rinaldi and Davids Minthin. Mcclintock and Aves for ÈVÈNhin8 thèy h3vÈ done for the band arnd also PÈtÈ Mackley who has stood down from Flugel but is still around and will 8ue5t for us when the opportunity arises. l am delighted to welcome Gary back to the band and to have Kate and Guyioin us In recent weeks, all players who will bring so much to the band. The obvious highlight for the band has been our appearance at the Royal Albert Hall in the Brass Band Championship of Great Britain against some of the finest bands in the world - something I personally never (Jrearned I would Èver do. A truty momentOU5 and I believe well deserved opportunity for the band after our performance at the regional contest last year based on Paul's musical direction, some incredible prize- winning soloists. and the support of every player in the band who raised their own personal game on that day. Thè result in the finals was obviously disappointin& but wè still put on a creditablè pèrformancè to bring real pride to the town of Haverhill. l am sure that Paul will touch on the contest results since then at this yearfs area and Blackpool. Maybe we were a little unlucky in both. but the results were disappointing and rnany feel did ntst do justice to what we are capable of. It has become clear that as a band we do need to spend some time to consider what our objettives are and what we collertively want out of all aspetts of bandin8. We worked hard to achieve championship status and WÈ have shown rèpeatedly over thè years that WÈ arè Bood Ènough to compète at that level especially in our area. It's not a right to be a championship sectlon band and it'5 something we have to really want and work for if we do want to be there. The comrnittee will be taking some time over the next few weeks to debate where we believe the band wants to go and we will clearly need to give every member of the band an opportunity to input tnto thls. Plèase do enga8e positive and respectfully as we do this. Finally. l am sure we can all look forward to enjoylng our muslc maklng for the rest of the year. For example, St Ives is always 3 lantastic event.. the Bolsover contest should be an enjoyable challenge and we always receive an incredible welcome at Thaxted. David
MD'S Report: FSrstly. thank you to all the ffmbers of HSB for thelr continuSn8 SUPPOrt. l am fully aware of the demands on personal time that rehearsals, concerts and contests makes, and l apologise il occasionally l appear indifferent to these situations, but it is only the progress an(J performance of the band that makes this happen. Good bands do not just materialise as If by magic,. of course. the standard of players and the conductor helps. but generally a lot of very hard work is required to make progress. Conversely, standards can slip very quickly and in my experience, this can occur with very little effort requiredl When I started tondutting HSB batk in 20171 stated that appearing at the RAH in the finals should be a realistic goal and we then added to this an ambition to play at the Spring Festival. A highef profile for the band in the wider brass band world w35 also an aim. l am therefore of course deli8hted we achieved these but am disappointed that we didn't perform as well as we all hoped. Even after more than 50 years of playing in bands and conducting bands l flnd there are still many things to learn and mistakes to avoid.. the lessons of 2022 and from the beginnin8 of 2023 will equip me better for the futurè and l expert the same goes for all the band. This wll help us to develop our preparation an(J training methods,. after all, as they sav, if you keep doing the same things you will only achieve the same results. The change5 do not need to be drastic, but changes there will be. I wrote yesterday a notè to the band outlining changes to personnel. I do not pmpose to go over thèse again, but I must say thank you to all those that have played in the band who for a variety of reasons have moved on in the past year and a very warm welcome to our new additions. l am very much looking forward to workin8 Wlth the nÈw'bods' and taking the band on to the next stage in our devèlopment. Whilst mentioning the future, following the Spring Festival the tommtttee and I had in-depth discussions and I made it clear that it is vital the short- and medium-term development of the band is considered, consulted on. and that this Mslon Is shared wtth everyone. The Concerts we have given in 2022 and this year have all gone well. It is incredible how widely varied and extensive our pieformin8 repertoire is. A bit like a broken record though- I still think the band needs to be busier in the concert arena. Being on stage more often is where a band develops performance standards. I expèrt this may be highlighted in the forthcoming band devÈlopmÈnt plan. Having said that, I know Di puts in a lot of work trying to secure concert Bigs. All members of the band should be 3s5isting her with this work by putting out feelers and making proposals to potential concert promoters. As usual. I want to thank the committee, under David Stevens chalrrnanship, for their guidance and work. Ajso. 3 vote of thanks to the'dep flxers,, this Is not an easy task. Paul Filby
Declarations The trustees declare that thoy have approved the trust¢e$' roport above. Signed on behalf of the charity's trust8e$ Slgnaturelsl Full namelsl Position leg Secr8tsry, Chair, etcl Trea4 Date Lik 2oL Matthew Waterson Secretary
HAVERHILL SILVER BAND INCOME & EXPENDrruRE ACCOUNT FOR THE 12 MopifH5 ENDED 30 APRIL 2023 YEAR TO APftII 2022 YEAR TO APRIL 2023 INCOME Subscriptions HSB Subscriptions HYAC8 Swnsorship & Grants HSB Contest Priie Mo Eryagernents I C(#xerts HSB Net Income Eryagements I Ccffttns HYACB Met IrKome Carol Playing HSB Carol Playing HYAC3 Friends of HSB/ Donotion5 Easy Funfralsfjry IAmèionSmile cDSas Interest Savlw knnt £2,082 £708 £2,278 £775 £12.71 £0 £200 £2,748 £1.198 £471 £0 £1,411 £0 É20 £1 £7,183 £1.098 £350 £1,843 £59 £0 £27 £9239 £27.153 ExPEPIDuRE Rent Music HS8 / KIACB Equipment HS8 £2,085 £703 £65 £934 £1,923 £7.723 £791 £368 £5,079 £375 £369 £589 72 £1,954 £1,921 £682 £7 £4,240 £901 £294 £603 DonatiorLS l Gifts HWHYACB CorKluctors Fees Guest Play5 & V£mber5 &pe Instrun*nt ReFOirs HSB InswarKe Bank Charges Depreciation E26 £1,989 £13,516 177 4.277 £3,976
HAVERHILL SILVER 8AND BALANCE SHEEr AS AT 30 APRIL 2023 APRII 2021 APRIL X123 £17205 FIXED A$5Ef5 Isee •&xes) £ffi,140 £21K) £1,080 £0 Area winThry West Road CcrfKert Hall hire Hall rental ort 23 for recordire ¢veFoid Aprll Arts Centre corKert Income Ols Net Black4KxJl expenditure re May 23 wepaid £0 £169 £843 £0 £520 £2.141 ,315 .063 E93 £7.589 £5.1 £220 Savir4s Accojnt £12.594 £15.7J9 -£95 -£2,056 -£395 -£250 Audlt Fee payment OIS Receipts re May 22 West Road concert Condurtorsfees l& guest player expenses) r• Ayil 23 Ols Rènt Aprfl 23 0 HYACB Split concert proceeds to saffr Waldon YB 015 TOTAI -£1 £0 .£250 .£250 £0 -£2.796 £9.7 £14,839 £27ff3 TOTAIASSErs REPRESENTED . £31,280 Balar• at Previo* Year £27,tsJ3 -£4.277 Exvss In¢•yne for wiod £3,976 TOTAIASSETS
IIAVERHILL SILVER BAND YEAR TO APRIL 2022 YEAR TO APRIL 2023 Inslruments £16.399 Net Book Value at beginning of year £2,ICM) Additions -£1,850 Depreciation for year 110% ILB) £16,649 Net 8ook Value £16.649 £0 -£1.665 £14.984 Unlfomis £454 Net 8cM)k Value at beginniw of year £0 Additions (Jackets) -£91 DeprlatIon for year {20% ILB £363 Net Book Value £363 £889 -£250 £l.IXI2 Stands nnerS & Mutes £241 Net Bookvalue atbeginniryof year £0 Additions .£48 Depre¢tIOn for year120% KB) £193 Net Bcx)k Value £193 £0 -£39 £154 £17.205 TOTALVALUE FIXED ASS £16,140
HAVERHILL SILVER OAND NOTESTO AccouKrs FOR THE YEAR ENDE D 30 APRIL 2023 (CONllNUED) EncOmpasd wthn these Harhill sIr Barnl accounts are those of the Ha%whlll Youth & Commumty B•h4. combine all direct i1orne & exwdittye relatir¥to the Youth & Community B•rMI >wr. YEAR TO APRIL 2022 YEAR TO APRIL 2023 lficome £708 Subscript5 receibtd £1,417 Enrdgement I Corttrt Net irKyNne [befe d(w4txYs) £0 Carol Playlr £2LKI Grants & Oonation received £775 £1,098 £350 £0 £232S Total £219 Concert ¢osts l DoDions £202 Music £136 Instrument repairs £40 Equipmerit £2 £76 £0 £0 97 Total £276 £1,728 £1.947
AUDIT REPORT X122123 I have examined the books & recNds of the Haverhill Silver Band avKI ((Xbfinn that in my opiftM)n shcvw true & fair record of the stste (rfaffaiis for the yeai ended 30 April 2023 Karen Chwbery F.LCA
AUDIT REPORT 2022123 I have examined the books & records of the Ha¥erhill Silver Band and QNbfirm that in my opifin they show true & fair record of the stste of affairs for the year ended 30April 2023 t)ate 3 Karen Chinery F.CCA.