Trustees’ Annual Report for the period: 1[st] July 2022 - 30[th] June 2023
Charity name: Woodbridge and District Lions Club (CIO)
Charity registration number: 1182258
Objectives and Activities
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| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Purposes 3.1 objects of the club are exclusively charitable in England and Wales and include: 3.1.1 advancement of citizenship by: 3.1.1.1 promoting the principles of good citizenship; 3.1.1.2 encouraging members to take an active interest in the civic, cultural, social and moral welfare of the community; 3.1.1.3 providing a forum for the open discussion of all matters of public interest; provided that partisan politics and sectarian religion shall not be debated by members; 3.1.1.4 encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours; 3.1.1.5 supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals; 3.1.2 promoting the voluntary sector for the public beneft by associating with local authorities in a common efort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities; |
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| 3.1.3 promoting volunteering; 3.1.4 relief of poverty and the relief of those in need. In particular by providing humanitarian aid and disaster relief; 3.1.5 the advancement of health and wellbeing in the Club, the wider community and internationally in response to requests for support by Lions Clubs International; 3.1.6 promoting, for the beneft of the public, the conservation, protection and improvement of the physical and natural environment; and/or 3.1.7 promoting community participation in healthy recreation The Club’s purposes are achieved by: • making grants to organisations, groups and individuals where a need or beneft is clearly identifed and when public funding is unavailable • providing support for school age individuals wishing to embark on charitable projects • providing a service in support community activities and those in need in the community • raising funding through activities in the community and redistributing it for the beneft of those in need |
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| Summary of the main activities in relation to those purposes for the public beneft, in particular, the activities, projects or services identifed in the accounts |
Para 1.17 and 1.19 |
Public Beneft Statement Principally, the Club provides support for those in need within the Woodbridge and District Lions Club’s area of infuence (Woodbridge, Orford, Bawdsey, Wickham Market, Framlingham, Grundisburgh, Rushmere St Andrew, Kesgrave, Martlesham and all communities in between). Examples of the Club’s support include: Quay Time Monthly afternoon meetings for those in the community seeking companionship. Typically those attending are collected and returned to their homes by Lions using their own vehicles and the two hour meetingisflledwith natter,laughter, |
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topical presentations and demonstrations, quizzes or other entertainment all washed down with tea and coffee accompanied by sandwiches, biscuits and cake. This support is delivered in partnership with the Woodbridge Quay Church and members of both organisations help to host. Food parcels Again this year, Christmas food parcels have been funded, bought and made-up by the Club but distributed by the Salvation Army which is skilled at identifying those in need in the community. Message in a Bottle Medical professionals responding to a home emergency know to look in the fridge for a ‘Message in a Bottle’ (MIAB). Sealed in the bottle is up to date medical information including details of the medicines taken by the householder and next of kin contact information. The role played by MIAB is particularly beneficial for those living alone. The Club regularly purchases and distributes bottles, free of charge, as part of its service in the community supplying doctors’ surgeries, libraries, pharmacies and other public venues. Additionally, bottles are given away at community events such as the Woodbridge Regatta. Community Groups and families Each year, the Club makes a number of grants to groups, families and individuals needing support which cannot be accessed through Government, national or local, or other non-Governmental agencies. Grants aim to make a difference. With regard to families, it might be providing an item such as refrigerator or a carpet or possibly paying for a holiday when a family has fallen on hard times. When giving to groups, where possible, we encourage multiple gifting streams so our grant is matched by that from other
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sources. Requests for support are as varied as they are diverse and each application is considered on its merit. Individuals Each year, the Club makes a number of grants to individuals requesting support for specific activities. Typically requests are made by young adults planning to take part in projects with defined individual and/or community benefit. Projects are usually internationally based and range from scout and guide jamborees to work in animal conservation or initiatives to help remote impoverished communities building schools, medical facilities and the like. Projects frequently bring together young people from around the world offering both personal and public benefit. Litter pick Woodbridge Lions litter pick within our area of responsibility. Usually this activity contributes to the local District Council’s initiative to clean-up public spaces. Also supported are litter picking initiatives alongside Transition Woodbridge. Support for other voluntary organisations The Club variously supports organisers of: the Woodbridge Horse Show, the Woodbridge 10km Road Race and the Woodbridge Regatta helping to deliver activities efficiently and safely. Woodbridge Regatta For many years the Club has provided core support to the Woodbridge Regatta Committee. Club members have organised and delivered a range of activities celebrating the town’s maritime heritage. Art show and sale The Club runs two Art Shows a year at which paintings donated by local artists are displayed for purchase.
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| Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission on public beneft |
Para 1.18 | Regard to Public beneft The Trustees confrm that the Club’s public beneft activities are carried out with due regard to the guidance issued by the Charity Commission; all the examples above illustrate clear public benefts. |
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Additional information (optional)
You may choose to include further statements where relevant about:
Achievements and Performance
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| Summary of the main achievements for the charity, identifying the diference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | Achievements The following activities raised funds and returned them to the community in support of those in need. Art Shows Shows in October and May were well supported by donations of high quality art work and a pleasing level of sales to the public. Woodbridge Horse Show A good example of the Club’s service in the community which supported the efcient running of the annual show, itself a charity. Quay Time This service continued apace providing a cosy forum in which our guests and members of Quay Church and our Club joined together for a cup of tea, a bite to eat, conversation and entertainment. Christmas food parcels and support About 70 Christmas food parcels were given to the Salvation Army to augment their support for those in need in the community. Also given direct support were the Lighthouse Women’s Refuge and the Kesgrave Scouts. Community groups and families Direct fnancial support to local groups, families and individuals. Grants to individuals Four young adults were assisted during the reporting period. Disused spectacle collection In its second year, this service has rocketed in popularity with more old glasses sent to Lions HQ for onward despatch to countries in need. |
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Additional information (optional)
You may choose to include further statements where relevant about:
Financial Review
| Financial Review | ||
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| Review of the charity’s fnancial position at the end of the period |
Para 1.21 | Notwithstanding the Charity’s lower income again this year, some grants were made and the year-end account balance was positive allowing the Club to move into the next business year with funds for dispersal. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | |
| Details of fund materially in defcit |
Para 1.24 |
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Structure, Governance and Management Description of charity’s trusts
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Club’s constitution and by-laws. |
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| How is the charity constituted? (e.g. unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection method |
Para 1.25 | At the AGM, Club Members elect the following ofcers, who shall also be trustees and whose term of ofce shall run for one year from the 1stJuly after the AGM at which they are elected: President Secretary Treasurer In addition, up to a maximum of nine additional trustees may be elected and their term of ofce shall be three years from the 1stJuly following the AGM at which they are elected. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
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| A description of the principal risks facing the charity |
Para 1.46 | A dearth of new, younger members joining the Club. |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The General Public is the principal source of funding for the CIO. |
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Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | A Trustee is required to take advantage of the training provided by Lions Club International District 105CE. The Trustee must familiarise themselves with: The CIO Lions Club Constitution The Trustee Handbook Charities and Fundraising document CC20 Charity reporting and accounting – the essentials document CC15 |
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| The Charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The CIO is a standalone club within the global international Lions Club organisation. Geographically, it belongs to a national sub-organisation called Lions Clubs International Multiple District 105. Further, the national organisation is divided into a number of districts comprising a number of clubs geographically distributed. These clubs, not all of which have CIO status, are directly supported by Zone and Regional Ofcers. Zone, Region, District and Multiple District Ofcers are available to support individual club activity and decision making. |
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Charity’s principal The Royal British Legion, 81 Thoroughfare, address Woodbridge, Suffolk IP12 1AH
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Ofce (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
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| Peter Button | President | 1stJuly 2022 to 30thJune 2023 |
Club Members | |
| Chris Woods | Secretary | 1stJuly 2022 to 30thJune 2023 |
Club Members | |
| Mike Curtis | Treasurer | 1stJuly 2022 to 30thJune 2023 |
Club Members | |
| Stella Benton | Trustee | 1stJuly 2022 to 30thJune 2023 |
Club Members | |
| Maurie Parish | Trustee | 1stJuly 2022 to 30thJune 2023 |
Club Members | |
| Ian Gander | Trustee | 1stJuly 2022 to 30thJune 2023 |
Club Members | |
| Keith Palmer | Trustee | 1stJuly 2022 to 30thJune 2023 |
Club Members |
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
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Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional) Names and addresses of advisers (Optional information)
| Type of | Name | Address |
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| adviser | ||
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The Trustees declare that they have approved the Trustees’ report above. Signed on behalf of the Charity’s Trustees.
| Signatures | ||
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| Full name | Peter Button | Christopher Woods |
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| Position | President 2022/2023 | Secretary 2022/2023 |
| Date | 12 March 2024 | 12 March 2024 |
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