## **Trustees’ Annual Report for the period: 1[st] July 2021 - 30[th] June 2022** ## **Charity name: Woodbridge and District Lions Club (CIO)** ## **Charity registration number: 1182258** ## **Objectives and Activities** **----- Start of picture text -----**
SORP
reference
Summary of the Para 1.17 Purposes
purposes of the charity 3.1 objects of the club are exclusively
as set out in its charitable in England and Wales and
governing document include:
3.1.1 advancement of citizenship by:
3.1.1.1 promoting the principles of
good citizenship;
3.1.1.2 encouraging members to take
an active interest in the civic, cultural,
social and moral welfare of the
community;
3.1.1.3 providing a forum for the open
discussion of all matters of public
interest; provided that partisan
politics and sectarian religion shall
not be debated by members;
3.1.1.4 encouraging service-minded
people to serve their community
without personal reward and
encouraging the promotion of high
ethical standards in commerce,
industry, professions, public works
and private endeavours;
3.1.1.5 supporting youth to develop
their skills, capacities and capabilities
to enable them to participate in
society as mature and responsible
individuals;
3.1.2 promoting the voluntary sector
for the public benefit by associating
with local authorities in a common
effort to advance education and
provide facilities in the interests of
social welfare for recreation or other
leisure time occupation to improve
the conditions of life of people in
local, national and international
communities;
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3.1.3 promoting volunteering;
3.1.4 relief of poverty and the relief of
those in need. In particular by
providing humanitarian aid and
disaster relief;
3.1.5 the advancement of health and
wellbeing in the Club, the wider
community and internationally in
response to requests for support by
Lions Clubs International;
3.1.6 promoting, for the benefit of the
public, the conservation, protection
and improvement of the physical and
natural environment; and/or
3.1.7 promoting community
participation in healthy recreation
The Club’s purposes are achieved by:
• making grants to organisations,
groups and individuals where a need
or benefit is clearly identified and
when public funding is unavailable
• providing support for school age
individuals wishing to embark on
charitable projects
• providing a service in support
community activities and those in
need in the community
• raising funding through activities in
the community and redistributing it
for the benefit of those in need
Summary of the main Para 1.17 Public Benefit Statement
activities in relation to and 1.19 Principally, the Club provides support
those purposes for the for those in need within the
public benefit, in Woodbridge and District Lions Club’s
particular, the activities, area of influence (Woodbridge, Orford,
projects or services Bawdsey, Wickham Market,
identified in the Framlingham, Grundisburgh,
accounts Rushmere St Andrew, Kesgrave,
Martlesham and all communities in
between).
Examples of the Club’s support
include :
Quay Time
Monthly afternoon meetings for those
in the community seeking
companionship. Typically those
attending are collected and returned
to their homes by Lions using their
own vehicles and the two hour
meeting is filled with natter, laughter,
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2 topical presentations and demonstrations, quizzes or other entertainment all washed down with tea and coffee accompanied by sandwiches, biscuits and cake. This support is delivered in partnership with the Woodbridge Quay Church and members of both organisations help to host. **Food parcels** Again this year, Christmas food parcels have been funded, bought and made-up by the Club but distributed by the Salvation Army which is skilled at identifying those in need in the community. **Message in a Bottle** Medical professionals responding to a home emergency know to look in the fridge for a ‘Message in a Bottle’ (MIAB). Sealed in the bottle is up to date medical information including details of the medicines taken by the householder and next of kin contact information. The role played by MIAB is particularly beneficial for those living alone. The Club regularly purchases and distributes bottles, free of charge, as part of its service in the community supplying doctors’ surgeries, libraries, pharmacies and other public venues. Additionally, bottles are given away at community events such as the Woodbridge Regatta. **Community Groups and families** Each year, the Club makes a number of grants to groups, families and individuals needing support which cannot be accessed through Government, national or local, or other non-Governmental agencies. Grants aim to make a difference. With regard to families, it might be providing an item such as refrigerator or a carpet or possibly paying for a holiday when a family has fallen on hard times. When giving to groups, where possible, we encourage multiple gifting streams so our grant is matched by that from other 3 sources. Requests for support are as varied as they are diverse and each application is considered on its merit. **Individuals** Each year, the Club makes a number of grants to individuals requesting support for specific activities. Typically requests are made by young adults planning to take part in projects with defined individual and/or community benefit. Projects are usually internationally based and range from scout and guide jamborees to work in animal conservation or initiatives to help remote impoverished communities building schools, medical facilities and the like. Projects frequently bring together young people from around the world offering both personal and public benefit. **Litter pick** Woodbridge Lions litter pick within our area of responsibility. Usually this activity contributes to the local District Council’s initiative to clean-up public spaces. Also supported are litter picking initiatives alongside Transition Woodbridge. **Support for other voluntary organisations** The Club variously supports organisers of: the Woodbridge Horse Show, the Woodbridge 10km Road Race and the Woodbridge Regatta helping to deliver activities efficiently and safely. **Woodbridge Regatta** For many years the Club has provided core support to the Woodbridge Regatta Committee. Club members have organised and delivered a range of activities celebrating the town’s maritime heritage. ## **Art show and sale** The Club runs two Art Shows a year at which paintings donated by local 4 **----- Start of picture text -----**
artists are displayed for purchase.
Statement confirming Para 1.18 Regard to Public benefit
whether the trustees The Trustees confirm that the Club’s
have had regard to the public benefit activities are carried
guidance issued by the out with due regard to the guidance
Charity Commission on issued by the Charity Commission; all
public benefit the examples above illustrate clear
public benefits.
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5 ## **Additional information (optional)** You may choose to include further statements where relevant about: ## **Achievements and Performance** **----- Start of picture text -----**
SORP
reference
Summary of the main Para 1.20 Achievements
achievements for the Again this year, COVID 19 restrictions
charity, identifying the significantly curtailed achievements.
difference the charity’s Nonetheless, the following illustrative
work has made to the activities raised funds which were
circumstances of its returned to the community in support
beneficiaries and any of those in need.
wider benefits to society
as a whole. Art Shows
Our popular art show re-commenced
in October with a follow-up in May.
Both shows were well supported by
donations of high quality art work and
a pleasing level of sales to the public.
Woodbridge Horse Show
A good example of the Club’s service
in the community which supported
the efficient running of the annual
show, itself a charity.
Quay Time
This service also re-started in October
after an 18 month break, initially with
lower numbers than before but
returning to pre-pandemic level of
attendance within a few months.
Christmas food parcels and
support
About 100 Christmas food parcels
were given to the Salvation Army to
augment their support for those in
need in the community. Also given
direct support were the Lighthouse
Women’s Refuge and the Kesgrave
Scouts.
East Anglian Children’s Hospice
In recognition that the hospice
income reduced during the pandemic,
a modest grant was made to support
ongoing activities.
Community groups and families
In addition to our support for local
groups and families, this year our
grants included a donation to the
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6 Ukraine Refugees and Displaced Persons Appeal. **Grants to individuals** Four young adults were assisted during the reporting period. ## **Disused spectacle collection** A new service commenced this year in response to the many enquiries seeking a depository for old spectacles. Collection bins were placed in opticians and doctors’ surgeries with a steady flow of unwanted glasses to date. ## **Additional information (optional)** You may choose to include further statements where relevant about: ## **Financial Review** Review of the charity’s Para 1.21 Notwithstanding the Charity’s lower financial position at the income as we emerged from the end of the period pandemic, some grants were made and the year-end account balance was positive allowing the Club to move into the next business year with funds for dispersal. Statement explaining Para 1.22 the policy for holding reserves stating why they are held Amount of reserves held Para 1.22 Reasons for holding zero Para 1.22 reserves Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern 7 Details of fund Para 1.24 materially in deficit 8 **Structure, Governance and Management** Description of charity’s trusts **----- Start of picture text -----**
Type of governing Para 1.25 Club’s constitution and by-laws.
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g. unincorporated
association, CIO)
Trustee selection method Para 1.25 At the AGM, Club Members elect the
following officers, who shall also be
trustees and whose term of office
shall run for one year from the 1 [st] July
after the AGM at which they are
elected:
 President
 Secretary
 Treasurer
In addition, up to a maximum of nine
additional trustees may be elected
and their term of office shall be three
years from the 1 [st] July following the
AGM at which they are elected.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Investment policy and Para 1.46
objectives including any
social investment policy
adopted
A description of the Para 1.46 A paucity of new, younger members
principal risks facing the joining the Club.
charity
The charity’s principal Para 1.47 The General Public is the principal
sources of funds source of funding for the CIO.
(including any
fundraising)
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9 ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures Para 1.51 A Trustee is required to take
adopted for the advantage of the training provided by
induction and training of Lions Club International District
trustees 105CE.
The Trustee must familiarise
themselves with:
 The CIO Lions Club Constitution
 The Trustee Handbook
 Charities and Fundraising
document CC20
 Charity reporting and
accounting – the essentials
document CC15
The Charity’s Para 1.51 The CIO is a standalone club within
organisational structure the global international Lions Club
and any wider network organisation. Geographically, it
with which the charity belongs to a national sub-organisation
works called Lions Clubs International
Multiple District 105. Further, the
national organisation is divided into a
number of districts comprising a
number of clubs geographically
distributed. These clubs, not all of
which have CIO status, are directly
supported by Zone and Regional
Officers.
Zone, Region, District and Multiple
District Officers are available to
support individual club activity and
decision making.
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Woodbridge and District Lions Club (CIO)
Other name the charity uses
Registered charity number 1182258
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10 Charity’s principal address The Royal British Legion, 81 Thoroughfare, Woodbridge, Suffolk IP12 1AH ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or
Dates acted if not for body) entitled to
Trustee name Office (if any)
whole year appoint trustee (if
any)
Bob Brown President 1 [st] July 2021 to 30 [th] June Club Members
1
2022
Chris Woods Secretary 1 [st] July 2021 to 30 [th] June Club Members
2
2022
Mike Curtis Treasurer 1 [st] July 2021 to 30 [th] June Club Members
3
2022
Stella Benton Trustee 1 [st] July 2021 to 30 [th] June Club Members
4
2022
Maurie Parish Trustee 1 [st] July 2021 to 30 [th] June Club Members
5
2022
Ian Gander Trustee 1 [st] July 2021 to 30 [th] June Club Members
6
2022
Keith Palmer Trustee 1 [st] July 2021 to 30 [th] June Club Members
7
2022
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## **Corporate trustees – names of the directors at the date the report was approved** **Director name** ## **Name of trustees holding title to property belonging to the charity** **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity 11 Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional) Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The Trustees declare that they have approved the Trustees’ report above. Signed on behalf of the Charity’s Trustees.** **Signatures Full name** Robert Brown Christopher Woods 12 **----- Start of picture text -----**
Position President 2021/2022 Secretary 2021/2022
Date 7 March 2023 7 March 2023
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