# **Trustees’ Annual Report for the period: 1[st] July 2020 - 30[th] June 2021**
## **Charity name: Woodbridge and District Lions Club (CIO)**
## **Charity registration number: 1182258**
## **Objectives and Activities**
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SORP
reference
Summary of the purposes Para 1.17 Purposes
of the charity as set out 3.1 objects of the club are exclusively
in its governing charitable in England and Wales and
document include:
3.1.1 the advancement of citizenship
by:
3.1.1.1 promoting the principles of
good citizenship;
3.1.1.2 encouraging members to take
an active interest in the civic, cultural,
social and moral welfare of the
community;
3.1.1.3 providing a forum for the open
discussion of all matters of public
interest; provided that partisan politics
and sectarian religion shall not be
debated by members;
3.1.1.4 encouraging service-minded
people to serve their community
without personal reward and
encouraging the promotion of high
ethical standards in commerce,
industry, professions, public works and
private endeavours;
3.1.1.5 supporting youth to develop
their skills, capacities and capabilities
to enable them to participate in society
as mature and responsible individuals;
3.1.2 promoting the voluntary sector
for the public benefit by associating
with local authorities in a common
effort to advance education and
provide facilities in the interests of
social welfare for recreation or other
leisure time occupation to improve the
conditions of life of people in local,
national and international
communities;
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3.1.3 promoting volunteering;
3.1.4 the relief of poverty and the relief
of those in need in particular by
providing humanitarian aid and
disaster relief;
3.1.5 the advancement of health and
wellbeing in the Club, the wider
community and internationally in
response to requests for support by
Lions Clubs International;
3.1.6 promoting for the benefit of the
public the conservation protection and
improvement of the physical and
natural environment; and/or
3.1.7 promoting community
participation in healthy recreation.
The Club’s purposes are achieved by:
• making grants to organisations,
groups and individuals where a need or
benefit is clearly identified and when
public funding is unavailable
• providing support for school age
individuals wishing to embark on
charitable projects
providing a service in support
community activities and those in
need in the community
raising funding through activities in
the community and redistributing it
for the benefit of those in need
Summary of the main Para 1.17 Public Benefit Statement
activities in relation to and 1.19 The Club principally provides support
those purposes for the for those in need within the
public benefit, in Woodbridge and District Lions Club’s
particular, the activities, area of responsibility (Woodbridge,
projects or services Orford, Bawdsey, Wickham Market,
identified in the Framlingham, Grundisburgh, Rushmere
accounts. St Andrew, Kesgrave, Martlesham and
all communities in between).
Examples of our support included:
Quay Time
Monthly afternoon meetings for those
in the community seeking
companionship. Typically those
attending are collected and returned
home by Lions using their own vehicles
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and the two hour meeting is filled with natter, laughter, topical presentations or demonstrations, quizzes or other entertainment all washed down with copious tea and coffee accompanied by sandwiches, biscuits and cake. This support is delivered in partnership with the Woodbridge Quay Church and members of both organisations help host. **Food parcels** Once again this year, Christmas food parcels have been funded, bought and made-up by the Club and distributed via the Salvation Army helping to support families and individuals whose circumstances preclude them from enjoying more than basic provisions at this special time of year. **Message in a Bottle** Should an emergency require a home visit by medical professionals, they know to look in the fridge for a ‘Message in a Bottle’ (MIAB). The bottle is a repository for up to date medical information including details of the medicines taken by the householder and next of kin contact information. The role played by MIAB is particularly beneficial for those living on their own. The Club regularly purchases and distributes the MIAB, free of charge, as part of its service in the community supplying bottles to doctors’ surgeries, libraries, pharmacies and other public venues. On request, the Club replenishes bottle stocks in addition to giving them away at high profile community events such as the Woodbridge Regatta and Royal British Legion celebrations. These activities were significantly curtailed during the lockdowns. **Community Groups and families** Each year, the Club makes a number of grants to groups, families and individuals needing support in our area which cannot be provided through Government or other non-Government agencies. Our grants aim to make a difference. With regard to families, it might be providing an item such as refrigerator or a carpet or possibly paying for a holiday when a family has
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fallen on very hard times. When giving to groups, where possible, we look like to encourage multiple gifting streams so our grant is matched by that from other sources. Requests for support are as varied as they are diverse and each application is considered on its merit. Children’s play equipment for a local park and the Jetty Lane Youth Community Project based in Woodbridge, are typical of how we help community groups. **Individuals** Each year, the Club makes a number of grants to individuals living within our area requesting support for specific activities with which they are personally involved. Typically requests are made by young adults planning to embark on projects with defined individual or community benefit. Usually projects are based abroad and range from international scout and guide jamborees to work on animal conservation projects or initiative to help remote and impoverished communities building schools and the like. Often projects bring together young people of other nationalities and offer both personal and public benefit. These activities were significantly curtailed during the lockdowns. **Litter pick** Woodbridge Lions litter pick within our area of responsibility. Usually this activity contributes to the local District Councils initiative to clean-up our public spaces. Also supported are litter picking initiatives alongside Transition Woodbridge. These activities were significantly curtailed during the lockdowns. **Support for other voluntary organisations** Groups organising public celebrations or special events, voluntary organisations such as The Woodbridge Horse Show, the Woodbridge Shufflers who organise the Town’s 10km Road Race and the Woodbridge Regatta Committee call on our support to help
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deliver their public activities efficiently
and safely. Typically we’re involved in
car parking, litter picking, railway level
crossing safety duty, coordinating third
party stall holders, advertising and
marshalling all with the intention of
providing a service so event visitors
might enjoy their day out safely and
securely. These activities were
significantly curtailed during the
lockdowns.
Transition Woodbridge and
Woodbridge on Show
The Club keenly supports both local
organisations. Transition Woodbridge
helps to raise public awareness of
topical matters such as the
environmental damage done by such
substances as plastic and heighten the
profile of our community.
Transition Woodbridge show cases the
work of voluntary organisations in our
community and encourages
volunteering in all its guises.
Woodbridge Regatta
For many years the Club has given
organisational support to the
Woodbridge Regatta Committee. Club
members have managed and delivered
major aspects of the event which sets
out to celebrate not only Woodbridge’s
maritime heritage but the support of
its thriving voluntary sector. In
response to COVID 19 restrictions, this
activity was cancelled.
Art show and sale
The Club runs Art Shows at which
paintings donated by local artists are
displayed and available to buy. These
events benefit the Salvation Army in
Woodbridge as the Club make a
donation to them in lieu of the hire of
their hall and the remaining profits go
to the charity account to help fund our
various charitable donations. . In
response to COVID 19 restrictions, this
activity was cancelled.
Statement confirming Para 1.18 Regard to Public benefit
whether the trustees The Trustees confirm that the Club’s
have had regard to the public benefit activities are carried out
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guidance issued by the with due regard to the guidance issued Charity Commission on by the Charity Commission; all the public benefit examples above illustrate clear public benefits.
## **Additional information (optional)**
You may choose to include further statements where relevant about: SORP reference
## **Achievements and Performance**
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SORP
reference
Summary of the main Para 1.20 Achievements
achievements of the COVID 19 restrictions significantly
charity, identifying the curtailed achievements during the
difference the charity’s year. Nonetheless, the following
work has made to the support was given:
circumstances of its
beneficiaries and any Christmas food parcels
wider benefits to society About sixty Christmas food parcels
as a whole. were given to the Salvation Army to
assist with their festive support for
those in need in the local community.
St Elizabeth Hospice
In recognition that the voluntary
income for the Hospice was reduced
during the pandemic, a modest grant
was made in support of the
continuation of its work in the
community.
Community groups and families
The letters of thanks from the
recipients is a clear measure of the
difference this kind of support makes in
the community.
Grants to individuals
Two young adults were assisted during
this reporting.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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## **Financial Review**
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Review of the charity’s Para 1.21 The Charity’s income was adversely
financial position at the affected by the COVID 19 restrictions.
end of the period Notwithstanding, some grants were
made and the year-end account
balance was positive allowing the Club
to move into the next business year
with funds for dispersal.
Statement explaining the Para 1.22
policy for holding
reserves stating why they
are held
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The charity’s principal Para 1.47 The General Public is the principal
sources of funds source of funding for the CIO.
(including any
fundraising)
Investment policy and Para 1.46
objectives including any
social investment policy
adopted
A description of the Para 1.46 A paucity of new younger members
principal risks facing the joining the Club.
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charity Other **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Club Constitution and By Laws
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g. unincorporated
association, CIO)
Trustee selection Para 1.25 At the AGM club members elect the
methods including details following officers, who shall also be
of any constitutional trustees and whose terms of office
provisions e.g. election to shall run for one year from 1 July after
post or name of any the AGM at which they are elected:
person or body entitled President
to appoint one or more Secretary
trustees Treasure
In addition, up to a maximum of 9
additional trustees may be elected and
their term of office shall be three years
from the 1 [st] July following the AGM at
which they were elected.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures Para 1.51 A Trustee is required to take
adopted for the advantage of the training provided by
induction and training of Lions Club International District
trustees 105CE.
The Trustee must familiarise
themselves with:
The CIO Lions Club Constitution
The Trustee Handbook
Charities and Fundraising
document CC20
Charity reporting and
accounting – the essentials
document CC15
The Charity’s Para 1.51 The CIO is a standalone club within
organisational structure the global international Lions Club
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and any wider network organisation. Geographically, it with which the charity belongs to a national sub-organisation works called Lions Clubs International Multiple District 105. Further, the national organisation is divided into a number of districts comprising a number of clubs geographically distributed. These clubs, not all of which have CIO status, are directly supported by Zone and Regional Officers. Zone, Region, District and Multiple District Officers are available to support individual club activity and decision making.
## **Reference and Administrative details**
Charity name Woodbridge and District Lions Club (CIO) Other name the charity uses Registered charity 1182258 number Charity’s principal The Royal British Legion, 81 Thoroughfare, address Woodbridge, Suffolk IP12 1AH
## **Names of the charity trustees who manage the charity**
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Name of person
Dates acted if
Trustee Office (if (or body) entitled
not for whole
name any) to appoint
year
trustee (if any)
Stella Benton President 1 [st] July 2020 to Club Members
1
30 [th] June 2021
Chris Woods Secretary 1 [st] July 2020 to Club Members
2
30 [th] June 2021
Ian Gander Treasurer 1 [st] July 2020 to Club Members
3
30 [th] June 2021
Maurie Parish Trustee 1 [st] July 2020 to Club Members
4
30 [th] June 2021
Mike Curtis Trustee 1 [st] July 2020 to Club Members
5
30 [th] June 2021
Keith Palmer Trustee 1 [st] July 2020 to Club Members
30 [th] June 2021
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
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## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type Name Address of advise r**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
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W¢)odbfldge and Dlstrlct Llong Club (CIO) Accounts Summary 1st July 2020- 30th June 2021
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