## **Trustees' Annual Report for the period** Period start date Period end date **Day Month Year Day Month Year From 1 Jan 2022 To 31 December 2022** ## Section A Reference and administration details **Charity name** Encounter Arena **Other names charity is known by Registered charity number (if any)** 1182247 **Charity's principal address** 11 Cochrane Drive Dartford, Kent **Postcode DA1 2GE** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||**Rebecca Kangau**|**Chair**||| ||**Joyce Stanley**|||| ||**Caroline Stanley**|||| ||**Stanley Ukrakpo**|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted CIO - (eg. trust, association, company) Trustee selection methods By Appointment of the founder - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; Encounter Arena trustees and the founder are responsible for making decisions on all matters we meet regularly through the year for planning and training and report back regularly with minutes of their decisions We are collectively responsible for spiritual affairs within the church. New members receive initial training into the workings of the Encounter Arena the areas which include worship, prayer and outreach. The trustees meet regularly in the year for planning and training and report back regularly with minutes of their decisions to the founder and discussed as necessary. The trustees are also responsible for safeguarding the assets of the Church and must take reasonable steps for the prevention and/or detection of fraud and other irregularities. - relationship with any related parties; - Trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The trustees confirm that they have referred to the Charity Commission’s general guidance on Public Benefit when reviewing and shaping the charity’s aims and objectives for the year and planning future activities. The charity works to ensure that its programmes are inclusive, accessible and responsive to the needs of its beneficiaries, in particular, the supplementary guidance on charities for the advancement of religion. In particular, we teach to live out their faith as part of our community through: Worship and prayer; learning about the Gospel; and developing their knowledge and trust in Jesus. **TAR** March **2012** 2 Provision of pastoral care. Missionary and outreach work. Encounter Arena is committed to enabling as many people as possible to worship at our church and to become part of our community at Chafford Hundred, Essex and through live services also streamed online social media services. Our services and worship put faith into practice through prayer and scripture, and worship. We have a special prayer and worship services on the 4[th] Sunday of the month, weekly bible studies and various events through the year. Encounter Arena offered a range of services during the week and over the course of the year to build communities and bring people together. We offer key services such as mentorship and counselling. As well as our regular services, we enable our community to celebrate and thank God at the milestones of the journey through life. Through birthday celebrations baby dedications, and through bereavement counsel support services for friends and family. We were also able to provide mental health services incorporating the natural environment to ensure sustainability due to the climate change challenges. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 We would like to thank all the members of Encounter Arena for all their time and effort and contributions through this year. For all who volunteered their services and everyone pulled together to help each other and the community at large. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - Contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 4 ## Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** This year we continued our strong focus on mental wellbeing. We were able to equip people ad train them as mental health firstaiders. We also worked local organisations in the area making collaborations and learning from each other. We would like to thank all he volunteers who gave their time and expertise. **TAR** March **2012** 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Encounter Arena would like to put in practice to try to maintain a balance on unrestricted funds this is equivalent to a minimum £200. It is held to smooth out fluctuations in cash flow and to meet emergencies. This year we were able to increase this amount. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); The principal source of income is the weekly offering, paid by cash or bank transfer. We were grateful for a grant from the Benefact trust and National community fund This enabled us to reach our key objectives of the charity The advancement of the Christian faith, for the benefit of the public. - how expenditure has supported the key objectives of the charity; - Investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Rebecca Kangau **Position (eg Secretary, Chair,** Chair Trustee **etc) Date** 30/12/2022 **TAR** March **2012** 6 |**Charity Name**|**Charity Name**|**Charity Name**|**No (if any)**| |---|---|---|---| |**Receipts andpayments accounts**|||| |**For the period**
**from**|**Jan-22**
Period start date|**To**|**Dec-22**
Period end date| |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**
**31,937**
**12,900**
**10,200**
**-**
**-**
**-**
**-**
**-**
**55,037**
**-**
**-**
**-**
**55,037**
**24,400**
**18,800**
**7,900**
**-**
**-**
**-**
**-**
**-**
**-**
**51,100**
**-**
**-**
**-**
**51,100**
**3,937**
**-**
**-**
**3,937**| |**Tithes ad offerings**|**31,937**||**-**||**-**||**31,937**| |**Activities for Generating Funds/grants**|**12,900**||**-**||**-**||**12,900**| |**One off donations**|**10,200**||**-**||**-**||**10,200**| ||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|**55,037**||**-**||**-**||**55,037**| ||||||||| |**A2 Asset and investment sales, (see**
**table).**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_**|**-**||||||| |**_Total receipts_**
**A3 Payments**|||||||| |**Rent**|**24,400**||||||| |**Charitable activities**|**18,800**||||||| |**Bills**|**7,900**||||||| ||**-**||||||| ||**-**||||||| ||**-**||||||| ||**-**||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**51,100**||||||| ||||||||| |**A4 Asset and investment purchases,**
**(see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||**3,937**||||||**3,937**| ||**-**||||||**-**| ||**-**||||||**-**| ||**3,937**||||||**3,937**| CCXX R1 accounts (SS) 14/10/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf of all the
trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the charity’s**
**own use**
**B5 Liabilities**
**B3 Investment assets**|
Signature
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**4,500**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Restricted**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Restricted**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Cost (optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Cost (optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Amount due**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| |||**Rebecca Kangau**|| ||||| CCXX R2 accounts (SS) 14/10/2023 2 ## **CC16a** ## **Last year** ## **to the nearest £** **-** **-** **-** **-** CCXX R3 accounts (SS) 14/10/2023 3 ## **Endowment funds** **to nearest £** OK ## **Endowment funds** **to nearest £** **-** **Current value (optional) - - - - -** **Current value** **(optional)** **-** **-** **When due** **(optional)** Date of approval **31/12/2022** CCXX R4 accounts (SS) 14/10/2023 4 ## **ENCOUNTER ARENA** ## Independent Examiner's Report to the trustees of **ENCOUNTER ARENA** I report to the charity trustees on my examination of the accounts of the charity for the year period ending **31/12/2021.** **Respective responsibilities** of **trustees and examiner** As the charity's trustees (and also, its directors of **ENCOUNTER ARENA** for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of ## ENCOUNTER ARENA are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, 1 report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of ENCOUNTER ARENA as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or Page 1 ## **ENCOUNTER ARENA** 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ' true and fair view' which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. A.E.Njie **30/12/2022** **Statement of Financial Activities for the Period from Jan 2022 to December 2022 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)** **Total 31 Dec 2022** |**ENCOUNTER ARENA**
**Income and Endowments from:**
Donations and legacies
Activities for generating funds
Total income

**Expenditure on:**
Expenses
Charitable activities
**Total expenditure**
Total funds carried forward
**Reconciliation of funds**
Total funds carried forward|**£**
42, 137
12, 900
55,037
)
32,300
18,800
51,100

£3937| |---|---| Charity's activities derive from continuing operations during the above period. ENCOUNTER ARENA