## **Trustees' Annual Report for the period**
Period start date Period end date **Day Month Year Day Month Year 1 Jan 2020 31 Decemb 2020 To er**
**From To**
## Section A Reference and administration details
**Charity name**
Encounter Arena
**Other names charity is known by Registered charity number (if any)** 1182247 **Charity's principal address** 11 Cochrane Drive
Dartford, Kent
**Postcode DA1 2GE**
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Rebecca Chair
1
Kangau
2 Joyce Stanley
Caroline
3
Stanley
Stanley
4
Ukrakpo
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) By Appointment of the founder Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
Encounter Arena trustees and the founder are responsible for You **may choose** to include making decisions on all matters we meet regularly through the additional information, where year for planning and training and report back regularly with relevant, about: minutes of their decisions We are collectively responsible for policies and procedures spiritual affairs within the church. New members receive initial adopted for the induction training into the workings of the Encounter Arena the areas which and training of trustees; include worship, prayer and outreach. The trustees meet regularly in the year for planning and training and report back the charity’s regularly with minutes of their decisions to the founder and organisational structure discussed as necessary.
- the charity’s organisational structure and any wider network with which the charity works;
The trustees are also responsible for safeguarding the assets of the Church and must take reasonable steps for the prevention and/or detection of fraud and other irregularities.
- relationship with any related parties;
- Trustees’ consideration of major risks and the system and procedures to manage them.
**Section C Objectives and activities**
March **2012**
**TAR**
2
**Summary of the objects of the charity set out in its governing document**
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The trustees confirm that they have referred to the Charity Commission’s general guidance on Public Benefit when reviewing and shaping the charity’s aims and objectives for the year and planning future activities. The charity works to ensure that its programmes are inclusive, accessible and responsive to the needs of its beneficiaries, in particular, the supplementary guidance on charities for the advancement of religion. In particular, we teach to live out their faith as part of our community through: Worship and prayer; learning about the Gospel; and developing their knowledge and trust in Jesus. Provision of pastoral care. Missionary and outreach work. Encounter Arena is committed to enabling as many people as possible to worship at our church and to become part of our community at Gray’s, Essex and through online social media services. Our services and worship put faith into practice through prayer and scripture, and worship. We have a special prayer and worship services on the 4[th] Sunday of the month, weekly bible studies and various events through the year. Encounter Arena offered a range of services during the week and over the course of the year during the pandemic to uplift and encourage the community through challenging times. For example, through foodbanks provided into the community. This year we held monthly meetings on various topics such as mental health. It is pleasing to be able to report that the new arrangements have been well received since they came into operation. As well as our regular services, we enable our community to celebrate and thank God at the milestones of the journey through life. Through birthday celebrations we thank God for the gift of life, in marriage anniversaries blessing and through bereavement counsel support services for friends and family.
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
We would like to thank all the members of Encounter Arena for all their time and effort and contributions through this year. The pandemic really brought our voluntary services and everyone pulled together to help each other and the community at large.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- Contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
When COVID-19 hit in March, we developed dedicated coronavirus advice pages on our website and social media services.
The pastoral Care was critical this year through prayer for loved ones, counselling services. Though the pastor and trustees could not visit members we made sure we formed a network of support to keep in constant communication and checking on each other’s well-being.
Our members are to be congratulated on their outreach and fund-raising contributions to our covid-19 community project with donations and giving their time to enable us to reach others with the gospel message. We were able to help homeless communities and women shelters, hostels and other organisations with food banks. We also supported local charities in the area during the Christmas period and local their families affected with unemployment.
## **Section E Financial review**
March **2012**
**TAR**
5
## **Brief statement of the charity’s policy on reserves**
Encounter Arena would like to put in practice to try to maintain a balance on unrestricted funds this is equivalent to £200. It is held to smooth out fluctuations in cash flow and to meet emergencies. It is our hope to increase this over time, as and when investment income recovers.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The principal source of income is the weekly offering, paid by cash or bank transfer.
We were grateful for a grant from the National community fund and HM government; this was set aside towards the covid-19 community project. Together with the donations from members the work was. This enabled us to reach our key objectives of the charity The advancement of the Christian faith, for the benefit of the public.
- how expenditure has supported the key objectives of the charity;
- Investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Rebecca Kangau **Position (eg Secretary,** Chair Trustee **Chair, etc) Date** 31/12/2020
March **2012**
**TAR**
6
**Charity Name**
**No (if any)**
**Receipts and payments accounts For the period** Period start date Period end date **To from Jan-20 Dec-20**
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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Tithes ad offerings 7,208 - - 7,208
Activities for Generating Funds/grants 10,500 - - 10,500
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
17,708 - - 17,708
Sub total (Gross income for AR)
A2 Asset and investment sales, (see
table).
- - - -
- - - -
Sub total - - - -
Total receipts 17,708 - - 17,708
A3 Payments
Rent 3,600 - - 3,600
Charitable activities 10,000 - - 10,000
Equipment 1,610 - - 1,610
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 15,210 ] - - 15,210
A4 Asset and investment purchases,
(see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 15,210 - - 15,210
Net of receipts/(payments) 2,498 - - 2,498
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 2,498 - - 2,498
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## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**||**_Total cash funds_**|**to nearest £**
**-**
**-**
**-**
**2,498**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree|balances with receipts and payments
account(s))|OK|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the charity’s**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**own use**||||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B5 Liabilities**|**Details**||**Fund to which**
**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**|
|Signed by one or two trustees on behalf of all the
trustees||Signature|Print|Name||
||||**Rebecca Kangau**|||
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CC16a
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Last year
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**to the nearest £**
**-**
**-**
**-**
**-**
## **Endowment funds**
**to nearest £ - - - -**
OK
## **Endowment funds to nearest £**
**-**
**Current value (optional) - - - - -**
**Current value (optional) - - - - - - - - -**
**When due (optional)**
Date of approval
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4/2/2021
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