Trustees report for the financial year from 02/10/24 to 01/10/2025
The HangOut CIO Charity No 1182240 35 Bryncethin Road Garnant Ammanford SA181YP
Trustees: Christine Elves Pippa Hoskins Susan James Jacqui Bailey
Purposes:
To promote social inclusion for the public benefit by preventing people from becoming socially excluded. Relieving the needs of those people who are socially excluded and assisting them to integrate into society by enhancing life skills of such people through horsemanship training.
To develop effective communication skills and teach emotional agility and control, by guided interaction with our specially trained herd of therapy horses.
To engage both carer and child in outdoor, creative, sustainable, crafting, nature-based and animal-based group activities, designed to engage in meaningful activity and occupation, and develop a sense of wellbeing, purpose, and achievement.
For the purpose of this clause ‘socially excluded’ means being excluded from society, or part of society, as a result of mental illness and behavioural difficulties (eg. Including but not exclusively, those who are Neurodiverse, have Schizophrenia and affective disorders).
Provision this year
-
Two Forest School sessions weekly for 5-11yrs & 11-16yrs
-
After School Forest School weekly March – Oct 8-13yrs
-
Adult Well-being session weekly
-
Two Equine Assisted Learning sessions weekly
-
Volunteer sessions
CEO Pat Holt began face to face delivery again in January 2025, after the passing of her husband the previous year. Pippa Hoskins took over the delivery of weekly equine assisted learning sessions, but no ReStarts were delivered.
Funding from National Lottery Awards for All for our Wellbeing Weds adult sessions came to an end but the need for them was as great as ever. We had a surplace in our Forest School budget also from the National Lottery (medium grant) which upon an explanation of the circumstances of the previous year and a resubmission of a reviewed budget, agreed we could use the surplus funds to maintain a Forest School type session for older teens and adults, Forest College began January 2025.
Funding for Equine Assisted Learning came to an end July 2025, a couple of grant applications for continued funding were unsuccessful. An application to Awards for All for £10,000 to deliver ReStarts to those on our waiting list was granted very quickly, enabling them to commence September 2025. These are 121 sessions, 10hrs either delivered intensively over 2 weeks or weekly for 5 weeks. This will cover 10 courses. There is an option to apply for the same amount again if needed.
Funding from National Lottery is less than last year but enables us to continue our Forest Schools & Forest College along with 3 volunteering opportunities per week and CEO hours which are a minimum of 5 hours per week. Any additional costs are covered by our unrestricted income. National Lottery income will last until May 2026.
Public Benefit guidance:
As trustees of The Hangout charity, we have given regard to the commission’s public benefit guidance and have taken it into account when making relevant decisions.
Summary of main achievements:
The pattern of referrals for Equine interaction has shifted back to ReStarts although many do not want to do it too intensively, they find the logistics too difficult to manage or too overwhelming. Although the sessions are weekly, they know in advance its 5 weeks and then they can join another session we run or use their new skills independently.
Forest School continues to be in high demand and two sessions weekly to meet differing ages and needs works well. However, the age bracket has shifted. Previous years the demand was for the younger ages 5-11 with less teens whereas now we need more teen spaces. Being able to add older teens to the Forest College session has kept the interaction of the teen session to 9-14yrs which is working well. We have also increased the session numbers slightly to be able to offer more places. This is made possible by the needs of those attending and parental assistance/supervision for those needing more
support. For the 5-11yrs group we have dropped back to 3 staff members and 7 children as those 7 have quite high needs.
Adult Well-being session weekly for those that prefer to be outdoors and learn new skills and socialize has seen some regulars and some drop ins. Has supported some adults through difficult times. We have introduced some attendees to new skills in woodwork as we build a new shelter.
Men2Men and Valley Makers use the site and support with maintenance etc. Men2Men are building our new shelter and Valley Makers hold 2 sessions a week for people to attend and learn new skills.
Previous attendees have moved onto jobs and college courses. We appointed 2 new Forest School assistants as one member of staff had to step back due to family issues. We appointed a previous volunteer and a previous parent! Both have fitted straight in, been keen to undertake training and both understand the needs of our young people due to firsthand experiences.
We are no longer spending funds on supporting other local organisations or attending forums as our sessions have been full. However, we share opportunities on social media and directly with referring organisations.
The decision by the landowner to sell in 2026 and of the CEO to step down at the same time has meant that The HangOut will likely close around that time. The charity has funding to continue its current provision until May 2026 when a financial review of remaining assets and funds will be taken to orchestrate a gradual reduction in provision while supporting attendees to find other support where needed. This has led to less pressure on the time and resources of the CEO and consequently our funds to seek ongoing funding streams which were getting much harder to find. Should another venue be offered and another CEO be found The HangOut could continue but funds would have to be secured. The current CEO would offer support as a trustee if needed.
Financial Review:
As of 1[st] Oct 2024, reserves were £38,846 including restricted grant allocation and unrestricted funds. Our total income during 2024/5 has been £72,451 with expenditure during the financial year of £72,640. Funds totaling £38,657, allocated to restricted and unrestricted grants will be carried forward to financial year 2025/6.
Our current provision has an estimated cost of £26,000 for the next 6 months with £13,000 still to be received from National Lottery in November 2025 and February 2026.
End of year accounts have been prepared and are attached and will be submitted to the charity commission with this report once approved.
Declarations
The Trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Ms J Bailey
Management Report The Hangout For the year ended 1 October 2025
Prepared by GK Accounting Services
Contents
-
3 Executive Summary
-
4 Cash Summary
-
6 Profit and Loss
-
7 Balance Sheet
-
8 Aged Receivables Summary
-
9 Aged Payables Summary
20 Oct 2025 Page 2 of 9
Management Report The Hangout
Executive Summary
The Hangout
For the year ended 1 October 2025
| 2025 2024 VARIANCE |
|
|---|---|
| Cash | |
| Cash received 72,451.81 101,318.90 -28.49% |
|
| Cash spent 72,640.50 62,472.51 16.28% |
|
| Cash surplus (deficit) (188.69) 38,846.39 -100.49% |
|
| Closing bank balance 38,657.70 38,846.39 -0.49% Profitability |
|
| Income 72,620.55 61,202.70 18.66% |
|
| Direct costs 30.00 - - |
|
| Gross profit (loss) 72,590.55 61,202.70 18.61% |
|
| Other income 170.52 210.72 -19.08% |
|
| Expenses 72,761.07 61,413.42 18.48% |
|
| Profit (loss) - - - Balance Sheet |
|
| Debtors - - - |
|
| Creditors - (550.00) 100.00% |
|
| Net assets - - - Sales |
|
| Number of invoices issued 2.00 - - |
|
| Average value of invoices 152.50 - - Performance |
|
| Gross profit margin (%) 99.96 100.00 -0.04% |
|
| Net profit margin (%) - - - |
|
| Return on investment (p.a.) (%) - - - Position |
|
| Average debtor days - - - |
|
| Average creditor days - - - |
|
| Short term cash forecast - 550.00 -100.00% |
|
| Current assets to liabilities 1.00 1.00 - |
|
| Term assets to liabilities - - - |
20 Oct 2025 Page 3 of 9
Management Report The Hangout
Cash Summary
The Hangout
For the year ended 1 October 2025
| Cash Summary The Hangout For the year ended 1 October 2025 |
|||
|---|---|---|---|
| 2025 | 2024 | VARIANCE | |
| Income | |||
| Courses | 3,498.14 | 3,746.12 | -6.62% |
| Donations received | 9,327.84 | 7,513.89 | 24.14% |
| Donations received - Gift Aid qualifiable | - | 1,425.00 | -100.00% |
| Gift-Aid paid by HMRC | 170.52 | 210.72 | -19.08% |
| Grants Received | 59,714.57 | 48,177.69 | 23.95% |
| Sales of goods or stock | 80.00 | 340.00 | -76.47% |
| Total Income | 72,791.07 | 61,413.42 | 18.53% |
| Less Expenses | |||
| Accounts Payable | (550.00) | 550.00 | -200.00% |
| Admin costs | 9,724.00 | 95.99 | 10,030.22% |
| Advertising & Marketing | - | 258.76 | -100.00% |
| Audit & Accountancy fees | 174.00 | - | - |
| Bank Fees | (17.32) | - | - |
| Course refreshments | 1,029.43 | 246.82 | 317.08% |
| DBS checks & Legal Expenses | 138.85 | 65.85 | 110.86% |
| Direct Expenses | 30.00 | - | - |
| Freelance Trainers and Course Facilitators | 37,326.00 | 43,944.50 | -15.06% |
| General Course Expenses - Sundries & Consumables | 7,248.53 | 1,364.41 | 431.26% |
| Horse rental | 160.00 | - | - |
| Income in Advance | 738.69 | (39,396.39) | 101.88% |
| Insurance | 3,412.85 | 3,698.51 | -7.72% |
| IT Software and Consumables | 506.88 | 74.47 | 580.65% |
| Light, Power, Gas, Water, Heating | 180.00 | 120.00 | 50.00% |
| Postage, Freight & Courier | 79.00 | - | - |
| Printing & Stationery | 109.02 | 833.92 | -86.93% |
| Rent | 10,773.00 | 7,330.00 | 46.97% |
| Repairs & Maintenance | 136.00 | 3,085.79 | -95.59% |
| Staff Training | 925.98 | - | - |
| Telephone & Internet | 72.00 | 164.40 | -56.20% |
20 Oct 2025 Page 4 of 9
Management Report The Hangout
Cash Summary
| 2025 | 2024 | VARIANCE | |
|---|---|---|---|
| Travel - National | 782.85 | 130.00 | 502.19% |
| Total Expenses | 72,979.76 | 22,567.03 | 223.39% |
| Surplus (Deficit) | (188.69) | 38,846.39 | -100.49% |
| Net Cash Movement | (188.69) | 38,846.39 | -100.49% |
| Summary | |||
| Opening Balance | 38,846.39 | - | - |
| Plus Net Cash Movement | (188.69) | 38,846.39 | -100.49% |
| Cash Balance | 38,657.70 | 38,846.39 | -0.49% |
20 Oct 2025 Page 5 of 9
Management Report The Hangout
Profit and Loss
The Hangout For the year ended 1 October 2025
| Profit and Loss The Hangout For the year ended 1 October 2025 |
|||
|---|---|---|---|
| 2025 | 2024 | YEAR TO DATE | |
| Trading Income | |||
| Courses | 3,498.14 | 3,746.12 | 3,498.14 |
| Donations received | 9,327.84 | 7,513.89 | 9,327.84 |
| Donations received - Gift Aid qualifiable | - | 1,425.00 | - |
| Grants Received | 59,714.57 | 48,177.69 | 59,714.57 |
| Sales of goods or stock | 80.00 | 340.00 | 80.00 |
| Total Trading Income | 72,620.55 | 61,202.70 | 72,620.55 |
| Cost of Sales | |||
| Direct Expenses | 30.00 | - | 30.00 |
| Total Cost of Sales | 30.00 | - | 30.00 |
| Gross Profit | 72,590.55 | 61,202.70 | 72,590.55 |
| Other Income | |||
| Gift-Aid paid by HMRC | 170.52 | 210.72 | 170.52 |
| Total Other Income | 170.52 | 210.72 | 170.52 |
| Operating Expenses | |||
| Admin costs | 9,724.00 | 95.99 | 9,724.00 |
| Advertising & Marketing | - | 258.76 | - |
| Audit & Accountancy fees | 174.00 | - | 174.00 |
| Bank Fees | (17.32) | - | (17.32) |
| Course refreshments | 1,029.43 | 246.82 | 1,029.43 |
| DBS checks & Legal Expenses | 138.85 | 65.85 | 138.85 |
| Freelance Trainers and Course Facilitators | 37,326.00 | 43,944.50 | 37,326.00 |
| General Course Expenses - Sundries & Consumables | 7,248.53 | 1,364.41 | 7,248.53 |
| Horse rental | 160.00 | - | 160.00 |
| Insurance | 3,412.85 | 3,698.51 | 3,412.85 |
| IT Software and Consumables | 506.88 | 74.47 | 506.88 |
| Light, Power, Gas, Water, Heating | 180.00 | 120.00 | 180.00 |
| Postage, Freight & Courier | 79.00 | - | 79.00 |
| Printing & Stationery | 109.02 | 833.92 | 109.02 |
| Rent | 10,773.00 | 7,330.00 | 10,773.00 |
| Repairs & Maintenance | 136.00 | 3,085.79 | 136.00 |
| Staff Training | 925.98 | - | 925.98 |
| Telephone & Internet | 72.00 | 164.40 | 72.00 |
| Travel - National | 782.85 | 130.00 | 782.85 |
| Total Operating Expenses | 72,761.07 | 61,413.42 | 72,761.07 |
| Net Profit | - | - | - |
20 Oct 2025 Page 6 of 9
Management Report The Hangout
Balance Sheet
The Hangout As at 1 October 2025
| Balance Sheet The Hangout As at 1 October 2025 |
Balance Sheet The Hangout As at 1 October 2025 |
|---|---|
| 1 OCT 2025 1 OCT 2024 |
|
| Assets | |
| Bank | |
| Charity business account 38,657.70 38,846.39 |
|
| Total Bank 38,657.70 38,846.39 |
|
| Total Assets 38,657.70 38,846.39 Liabilities |
|
| Current Liabilities | |
| Accounts Payable - (550.00) |
|
| Income in Advance 38,657.70 39,396.39 |
|
| Total Current Liabilities 38,657.70 38,846.39 |
|
| Total Liabilities 38,657.70 38,846.39 |
|
| Net Assets - - |
20 Oct 2025 Page 7 of 9
Management Report The Hangout
Aged Receivables Summary The Hangout As at 1 October 2025 Ageing by due date
20 Oct 2025 Page 8 of 9
Management Report The Hangout
Aged Payables Summary The Hangout As at 1 October 2025 Ageing by due date
20 Oct 2025 Page 9 of 9
Management Report The Hangout
Management Report The Hangout For the year ended 1 October 2025
Prepared by GK Accounting Services
Contents
-
3 Executive Summary
-
4 Cash Summary
-
6 Profit and Loss
-
7 Balance Sheet
-
8 Aged Receivables Summary
-
9 Aged Payables Summary
20 Oct 2025 Page 2 of 9
Management Report The Hangout
Executive Summary
The Hangout
For the year ended 1 October 2025
| 2025 2024 VARIANCE |
|
|---|---|
| Cash | |
| Cash received 72,451.81 101,318.90 -28.49% |
|
| Cash spent 72,640.50 62,472.51 16.28% |
|
| Cash surplus (deficit) (188.69) 38,846.39 -100.49% |
|
| Closing bank balance 38,657.70 38,846.39 -0.49% Profitability |
|
| Income 72,620.55 61,202.70 18.66% |
|
| Direct costs 30.00 - - |
|
| Gross profit (loss) 72,590.55 61,202.70 18.61% |
|
| Other income 170.52 210.72 -19.08% |
|
| Expenses 72,761.07 61,413.42 18.48% |
|
| Profit (loss) - - - Balance Sheet |
|
| Debtors - - - |
|
| Creditors - (550.00) 100.00% |
|
| Net assets - - - Sales |
|
| Number of invoices issued 2.00 - - |
|
| Average value of invoices 152.50 - - Performance |
|
| Gross profit margin (%) 99.96 100.00 -0.04% |
|
| Net profit margin (%) - - - |
|
| Return on investment (p.a.) (%) - - - Position |
|
| Average debtor days - - - |
|
| Average creditor days - - - |
|
| Short term cash forecast - 550.00 -100.00% |
|
| Current assets to liabilities 1.00 1.00 - |
|
| Term assets to liabilities - - - |
20 Oct 2025 Page 3 of 9
Management Report The Hangout
Cash Summary
The Hangout
For the year ended 1 October 2025
| Cash Summary The Hangout For the year ended 1 October 2025 |
|||
|---|---|---|---|
| 2025 | 2024 | VARIANCE | |
| Income | |||
| Courses | 3,498.14 | 3,746.12 | -6.62% |
| Donations received | 9,327.84 | 7,513.89 | 24.14% |
| Donations received - Gift Aid qualifiable | - | 1,425.00 | -100.00% |
| Gift-Aid paid by HMRC | 170.52 | 210.72 | -19.08% |
| Grants Received | 59,714.57 | 48,177.69 | 23.95% |
| Sales of goods or stock | 80.00 | 340.00 | -76.47% |
| Total Income | 72,791.07 | 61,413.42 | 18.53% |
| Less Expenses | |||
| Accounts Payable | (550.00) | 550.00 | -200.00% |
| Admin costs | 9,724.00 | 95.99 | 10,030.22% |
| Advertising & Marketing | - | 258.76 | -100.00% |
| Audit & Accountancy fees | 174.00 | - | - |
| Bank Fees | (17.32) | - | - |
| Course refreshments | 1,029.43 | 246.82 | 317.08% |
| DBS checks & Legal Expenses | 138.85 | 65.85 | 110.86% |
| Direct Expenses | 30.00 | - | - |
| Freelance Trainers and Course Facilitators | 37,326.00 | 43,944.50 | -15.06% |
| General Course Expenses - Sundries & Consumables | 7,248.53 | 1,364.41 | 431.26% |
| Horse rental | 160.00 | - | - |
| Income in Advance | 738.69 | (39,396.39) | 101.88% |
| Insurance | 3,412.85 | 3,698.51 | -7.72% |
| IT Software and Consumables | 506.88 | 74.47 | 580.65% |
| Light, Power, Gas, Water, Heating | 180.00 | 120.00 | 50.00% |
| Postage, Freight & Courier | 79.00 | - | - |
| Printing & Stationery | 109.02 | 833.92 | -86.93% |
| Rent | 10,773.00 | 7,330.00 | 46.97% |
| Repairs & Maintenance | 136.00 | 3,085.79 | -95.59% |
| Staff Training | 925.98 | - | - |
| Telephone & Internet | 72.00 | 164.40 | -56.20% |
20 Oct 2025 Page 4 of 9
Management Report The Hangout
Cash Summary
| 2025 | 2024 | VARIANCE | |
|---|---|---|---|
| Travel - National | 782.85 | 130.00 | 502.19% |
| Total Expenses | 72,979.76 | 22,567.03 | 223.39% |
| Surplus (Deficit) | (188.69) | 38,846.39 | -100.49% |
| Net Cash Movement | (188.69) | 38,846.39 | -100.49% |
| Summary | |||
| Opening Balance | 38,846.39 | - | - |
| Plus Net Cash Movement | (188.69) | 38,846.39 | -100.49% |
| Cash Balance | 38,657.70 | 38,846.39 | -0.49% |
20 Oct 2025 Page 5 of 9
Management Report The Hangout
Profit and Loss
The Hangout For the year ended 1 October 2025
| Profit and Loss The Hangout For the year ended 1 October 2025 |
|||
|---|---|---|---|
| 2025 | 2024 | YEAR TO DATE | |
| Trading Income | |||
| Courses | 3,498.14 | 3,746.12 | 3,498.14 |
| Donations received | 9,327.84 | 7,513.89 | 9,327.84 |
| Donations received - Gift Aid qualifiable | - | 1,425.00 | - |
| Grants Received | 59,714.57 | 48,177.69 | 59,714.57 |
| Sales of goods or stock | 80.00 | 340.00 | 80.00 |
| Total Trading Income | 72,620.55 | 61,202.70 | 72,620.55 |
| Cost of Sales | |||
| Direct Expenses | 30.00 | - | 30.00 |
| Total Cost of Sales | 30.00 | - | 30.00 |
| Gross Profit | 72,590.55 | 61,202.70 | 72,590.55 |
| Other Income | |||
| Gift-Aid paid by HMRC | 170.52 | 210.72 | 170.52 |
| Total Other Income | 170.52 | 210.72 | 170.52 |
| Operating Expenses | |||
| Admin costs | 9,724.00 | 95.99 | 9,724.00 |
| Advertising & Marketing | - | 258.76 | - |
| Audit & Accountancy fees | 174.00 | - | 174.00 |
| Bank Fees | (17.32) | - | (17.32) |
| Course refreshments | 1,029.43 | 246.82 | 1,029.43 |
| DBS checks & Legal Expenses | 138.85 | 65.85 | 138.85 |
| Freelance Trainers and Course Facilitators | 37,326.00 | 43,944.50 | 37,326.00 |
| General Course Expenses - Sundries & Consumables | 7,248.53 | 1,364.41 | 7,248.53 |
| Horse rental | 160.00 | - | 160.00 |
| Insurance | 3,412.85 | 3,698.51 | 3,412.85 |
| IT Software and Consumables | 506.88 | 74.47 | 506.88 |
| Light, Power, Gas, Water, Heating | 180.00 | 120.00 | 180.00 |
| Postage, Freight & Courier | 79.00 | - | 79.00 |
| Printing & Stationery | 109.02 | 833.92 | 109.02 |
| Rent | 10,773.00 | 7,330.00 | 10,773.00 |
| Repairs & Maintenance | 136.00 | 3,085.79 | 136.00 |
| Staff Training | 925.98 | - | 925.98 |
| Telephone & Internet | 72.00 | 164.40 | 72.00 |
| Travel - National | 782.85 | 130.00 | 782.85 |
| Total Operating Expenses | 72,761.07 | 61,413.42 | 72,761.07 |
| Net Profit | - | - | - |
20 Oct 2025 Page 6 of 9
Management Report The Hangout
Balance Sheet
The Hangout As at 1 October 2025
| Balance Sheet The Hangout As at 1 October 2025 |
Balance Sheet The Hangout As at 1 October 2025 |
|---|---|
| 1 OCT 2025 1 OCT 2024 |
|
| Assets | |
| Bank | |
| Charity business account 38,657.70 38,846.39 |
|
| Total Bank 38,657.70 38,846.39 |
|
| Total Assets 38,657.70 38,846.39 Liabilities |
|
| Current Liabilities | |
| Accounts Payable - (550.00) |
|
| Income in Advance 38,657.70 39,396.39 |
|
| Total Current Liabilities 38,657.70 38,846.39 |
|
| Total Liabilities 38,657.70 38,846.39 |
|
| Net Assets - - |
20 Oct 2025 Page 7 of 9
Management Report The Hangout
Aged Receivables Summary The Hangout As at 1 October 2025 Ageing by due date
20 Oct 2025 Page 8 of 9
Management Report The Hangout
Aged Payables Summary The Hangout As at 1 October 2025 Ageing by due date
20 Oct 2025 Page 9 of 9
Management Report The Hangout