# _“The Church in the Park”_ **Annual report for 2021**
## www.elmdonchurch.org www.facebook.com/elmdonchurch @elmdonchurch
Produced by the Parochial Church Council for the Annual Parochial Church Meeting, to be held on Tuesday 24[th] May 2022, 7.30pm at Elmdon Church.
## **Church information**
Address **Elmdon Church (also known as “the Church in the Park”) Church Lane, Elmdon Park, Solihull B92 9EJ**
Rector **Revd Toby Crowe (until July 2021) Elmdon Rectory, 86 Tanhouse Farm Road, Solihull B92 9EY**
Licensed Readers **Robert Dean, Richard Huss, Karen Matthews** Churchwardens **Carol Janes Paolo Mendonca** (until May 2021) **Sarah Leckie** (from May 2021)
The business of the Church is carried out through the Parochial Church Council (PCC). This met nine times in person during 2021: six regular meetings, plus two extraordinary meetings and one meeting immediately after the APCM to appoint PCC officers. Further decisions were taken by email, in accordance with the provisions of the Church Representation Rules. The role of the PCC remains one of co-operating with the Rector in promoting the mission of the church: pastoral, evangelistic, social and ecumenical.
**PCC members, 2020-21** Revd Toby Crowe (until July 2021)
Chair
Carol Janes Churchwarden, ex officio member Paolo Mendonca (until May 2021) Churchwarden, ex officio member Sarah Leckie (from May 2021) Churchwarden, ex officio member
Karen Matthews
Reader, appointed by the 2021 APCM
Christine Arnsby Cheryl Doyle Jamie Rawson
Deanery Synod, ex officio member Deanery Synod, ex officio member Deanery Synod, ex officio member
Elected Members to serve until APCM in: 2022 2023 2024 Alan Doyle Patricia Coleman-Taylor (resigned May 2021) Lesley Huss Anne Milne Elizabeth Smye (resigned Jan 2022) Graham Smye Vacancy Dave Monk (resigned Jan 2022) Sue Kimber
Co-opted members: Revd John Tsipouras (from September 2021) Martin Hewings (from March 2022)
Officers appointed by the PCC, 2021 -2022 Safeguarding Patricia Coleman-Taylor (until May 2021) Lesley Huss (from May 2021) PCC Treasurer Alan Doyle PCC Secretary Christine Arnsby Lay Vice-Chair Graham Smye Parish Identify Verifier Lesley Huss Electoral Roll Officer Jamie Rawson
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## **Wardens’ Report**
This last year has been a time to reflect on the past and think about the future.
We began this year still in Covid restrictions, not able to do much more than meet for services in a socially distanced way in ‘pods’ with no singing; and we had a Rector in place to lead us back to what we hoped would soon be some sort of normality. Now, although Covid restrictions have been lifted, things are still very different. We are ‘in vacancy’, going through the process of appointing a new Rector and relying on each other to keep church life going.
Both Wardens are very grateful for all those who have stepped forward and are helping to keep our church services and other activities going with all that is involved in preparing and running them.
We are very fortunate that John Tsipouras agreed to come whenever we need a minister for services. He not only comes when we need him, but comes at other times as a member of the congregation as well as attending PCC meetings where his advice is very valuable. Our job would be very much harder without his help.
Some activities have restarted although we aren’t able to start every activity that took place pre-Covid as we don’t have the people to run them but it doesn’t mean that they will never begin again. We have been able to stay after services – both the Sunday morning service and the Tuesday afternoon service - for a social time over a cup of tea/coffee. This is something that was missed while we had to stay socially distanced.
We have begun to reconnect with some of the schools in our parish: the Area Dean, with Sarah, led an assembly at Damsonwood Infant School in April and year 1 of Valley School are coming to visit the church.
The church is open for visitors alongside park events, including when the Cycle Hub (the large container beside the car park) is being used, and the Elmdon Park Support Group add us to their publicity when they hold events. We are looking forward to a new Rector coming to lead our church forward into the next few years and know that everyone will welcome them and support them in whatever they decide is best for the future of Elmdon Church.
Sarah Leckie & Carol Janes Churchwardens
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## **Safeguarding**
The Church of England requires its parish churches to adopt a number of processes and policies around safeguarding. This includes the appointment of a Safeguarding Coordinator and an individual with specific responsibility for safeguarding within the Parochial Church Council (PCC). Currently Elmdon has one individual with responsibility for both of these roles.
The safeguarding requirements are determined by the National Safeguarding Team who lead on these issues for the Church of England. The Diocese of Birmingham then provide guidance to each parish on how these are to be implemented.
The instructions from the National Safeguarding Team are made with the support and approval of the House of Bishops and are designed to make sure that parish churches understand and comply with increasingly complicated legal requirements whilst ensuring that the church properly fulfils its spiritual and moral obligations. The House of Bishop’s guidance on safeguarding children and vulnerable adults can be found under section 5 of the Safeguarding and Clergy Discipline Measure 2016.
At Elmdon, the PCC oversees the management of safeguarding children and vulnerable adults in the parish and determines how best to implement the requirements with consideration to the advice provided from the Diocese of Birmingham. The PCC approves and oversees all organised activities provided for children and vulnerable adults by Elmdon Church.
The PCC provides policies on Safeguarding and Domestic Abuse which can be found on the Elmdon Church website and are displayed on the church noticeboard. In addition, safeguarding forms a standing item on every PCC agenda.
All staff and volunteers in roles which involve working with children or vulnerable adults are recruited according to the House of Bishops Safer Recruitment Practice Guidance. For those in eligible roles this includes us undertaking checks with the Disclosure and Barring Service (DBS).
Training for our clergy, staff and volunteers in safeguarding matters is mandated by national Church of England requirements. The level of training required depends on the role being performed. The management of safeguarding training for clergy and staff is the responsibility of the Diocese, but the responsibility for ensuring that our volunteers are trained remains with the PCC.
From January 2022, DBS checks for volunteers in eligible roles will be required to be renewed every three years rather than every five; and **all** volunteers will be required to complete basic safeguarding training, not just those working directly with children or vulnerable adults. Achieving this will be a priority over the next 12 months.
**Contact:** Lesley Huss, Safeguarding Co-ordinator
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## **Electoral Roll**
We currently have 65 people on our electoral roll. This is down from 87, with 22 people removed since the last revision in 2021
**Contact** : Jamie Rawson, Electoral Roll Officer
## **Our Finances**
The PCC is responsible for the church’s finances, though it delegates management of these to the PCC Treasurer, Alan Doyle.
Separate accounts relating to the defunct church halls were closed in 2020, and the funds transferred to the main current account (the exception being one account relating to Gaydon Road, the funds from which were transferred to the main reserves account). A fabric account for the parish is overseen by Alan Doyle.
## **Income**
Most of our income has come through stewardship (including direct debits), envelope-giving, cheques, standing orders, covenants, Gift Aid, plate collections and donations. Other sources of income have typically been wedding and funeral fees plus (in the past) legacies and social events.
A “Giving Station” device was purchased to allow donations to be taken by card, and this facility was also introduced via our web site. Revised information showing the available methods of supporting the church was made available at church and on our web site.
We must therefore plan and budget for a continued increase in giving in the years ahead. This will ensure, not only our own financial viability, but also that we can bless other churches in more straitened situations and places. We pray for even more generosity from existing church members, and for many new people to join us as well, that they might become sacrificial givers in their turn.
## **Fees paid for church work**
In 2021, the church paid an organist’s fee for weddings and funerals at which the organ was played. Where required, a verger received a fee for duties carried out at these services. A sexton was also paid a fee for digging plots for the interment of cremated remains.
## **Financial Reserves Policy**
The Charity endeavours to maintain finances at an appropriate level to facilitate day-to-day activities and also to finance upkeep of our buildings.
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## **Our buildings**
We currently still have responsibility for three properties, but two of these have now closed for good. Our main building is in the middle of Elmdon Park and is known as “the Church in the Park”. The Sunday service is held here, as well as all baptisms, weddings, and funerals.
Work continues on the intended sale of the Gaydon Road site. The sites of the two freestanding halls remain vested in the Birmingham Diocesan Board of Trustees who hold property on behalf of (and acting in the interests of) Parochial Church Councils in the diocese. The Elmdon Parochial Church Council owns the buildings themselves, and are the Managing Trustees.
## **PCC membership**
Under the Church Representation Rules, we are entitled to nine elected PCC members.
In 2022, two elected and one co-opted lay members come to the end of their term but are eligible for re-election if they wish to stand. With other existing vacancies, we therefore intend to elect up to six PCC members at the APCM.
Every year the PCC appoints a Standing Committee, which meets as necessary and reports to the next meeting of the PCC. Its members since the 2021 APCM were Toby Crowe (Rector) until July 2021, Graham Smye (Lay Vice Chair) from July 2021, Carol Janes (Churchwarden), Sarah Leckie (Churchwarden), Christine Arnsby (Secretary) and Alan Doyle (Treasurer).
The members of the PCC are aware of the Charity Commission guidance on public benefits in 'the Advancement of Religion for the Public Benefit' and have had regard to it in their administration of the PCC. The PCC believes that by promoting the work of the Church of England in the parish of Elmdon it provides a benefit to the public by:
- providing a facility for public worship and pastoral care both for its members and for anyone who wishes to benefit from what the Church can offer; and
- promoting Christian values and services by members of the Church and to their communities, to the benefit of individuals and society as a whole
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## **Open Church**
We now are open on Sunday afternoons for anyone to come and have a chat, a cup of tea/coffee or sit quietly in the church. All are welcome. Those who serve the drinks (and cake) or chat with visitors feel that this is a worthwhile way to reach out to the local community and remind them that the church is here and that they are welcome to come in. Thanks to those who come and help.
**Contact:** Sarah Leckie & Carol Janes, Churchwardens
## **Kids in Christ**
In September of 2021 we were finally able to restart Kids in Christ. Due to changing demographics and team, we look a little different from before. We now run one group that caters for everyone up to the end of primary school, although in practice the group is generally in the younger half of this age bracket at present.
In the first part of the Autumn term we looked at the story of Jacob and saw how God was always with us, before moving on to look at the story of Christmas. Since January we have been exploring God’s Big Plan along with the rest of the congregation, even managing to cover a few more stories than everyone else!
Thank you to the 5 people who have led sessions during this time and the many very helpful, helpers.
**Contact** : Elizabeth Smye, Kids in Christ Co-ordinator
## **Family Service**
Once a month we have a family service where we worship as a church family from the very youngest to the very oldest. In these services we try to be a bit more creative and to explore different ways that we can worship God and learn together. Thank you to the wonderful team who have been leading these services.
**Contact** : Elizabeth Smye, Family Service Co-ordinator
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## **Churchyard Maintenance**
A team of volunteers began work on the Churchyard after a long period of inactivity due to COVID. The grounds were very overgrown and some negative feedback had been received via social media.
The team began work in the latter half of June 2021 and continued to work once a week until the end of October2021 when we closed down for the winter.
The overall results were very rewarding with a very positive impact on the whole of the Churchyard with much positive feedback being received. A donation of some rakes was received and also a monetary donation of £50 from an appreciative relative, this has been reinvested in a battery trimmer for use in the Churchyard.
Work has recommenced this month May 2022.
Contact: Sarah Leckie, Churchyard Maintenance Co-ordinator
## **Connect Groups**
Connect Groups are small groups that meet mid-week for fellowship, prayer and bible study. We currently have four groups meeting on different evenings and daytimes. Two groups meet in person and two meet via zoom: in this way we aim to cater for the different needs and availability of our group members. Connect groups are a great way to get to 'connect' with others in a deeper way and support each other in our Christian journeys, and we greatly value the time we spend together. We would highly recommend being in a Connect Group to all members of the Church.
**Contact:** Graham Smye
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## **Deanery Synod Report**
**Elmdon Lay Representatives:** Christine Arnsby, Cheryl Doyle, Jamie Rawson. Our electoral role numbers mean we are allocated 3 seats until Spring 2023.
`–` **May 2021 (Via Zoom) Various topics:**
**1) Transforming Church Action Planning** (TCAPs) Liz Dumain, Birmingham Diocese Director of Parish Mission Support, said parishes were having to revisit their vision statements since 'Lockdown' as the landscape everywhere had changed. Each parish needed to consider their story: the things that shaped them; what the wider community was calling them to be; who they were; where God was calling them to put their resources and to discern these things as a whole church while they brought together the action plan of how to get there. The essence of a TCAP was for each Church to prayerfully discern a short bullet point list of where God was calling them to be, backed up by a detailed plan of how to get there.
The role of the Deanery Project Team would be to gather all the TCAPs together and consolidate them into a Deanery Plan. Many new ideas were emerging across the Diocese, particularly in response to greater public `–` awareness of climate change and enjoyment of nature during lockdown with the missional question of how to connect people with the Creator of that same nature.
**2) Racial Justice.** Revd. Dele Sotonwa, Chair of BAME Reference Group, highlighted the need for the church to work together with 'black asian minority ethnic' (BAME) to stamp out racial injustice and prejudice. Members were then divided into small virtual groups to discuss questions to provoke thought on the topic.
Dele spoke about a Walk Of Witness that took place last year in Handsworth and Central Deanery to repent of the Church's past, to highlight injustice still prevalent in the Church today and to work toward equality in the future. Bishop David was keen to participate and encouraged the whole Church to work together to eradicate the issue in our Church and in our society, based `“ ”` on Galatians 3:26 You are all one in Christ .
`–` **3) Environmental Challenge / Climate Sunday** Beryl Moppett, Diocesan Eco-Church Coordinator. Ahead of the UN Climate Change Conference (COP26) the Church of England actively lobbied the UK government. Like Elmdon, churches across the country showed their support by holding a Climate Sunday service and registering it as evidence.
Our commitment to the environment did not stop at reducing greenhouse gases through our buildings but included what we did as individuals. Each parish church was asked to nominate a Climate Champion. Nick said the issue was not a one-off exercise but was something to keep before us.
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`–` **4) Living In Love And Faith** Nick Parker, Area Dean. Each parish was asked to make time to discuss issues of identity, sexuality, relationships and marriage. A book was available `‘` Living in Love and Faith `’` (Church House Publishing) along with a course to aid discussion. The aim was for greater understanding and genuine encounter as the national church seeks to find a way forward together in love and faith. Nick said that facilitator training was available to help create a safe space for discussion on such a sensitive issue.
`–` **August 2021 Social.** Allowing opportunity for members to meet each other this, the first in-person meeting of Yardley and Solihull Deanery, was a social at Hampton In Arden Sport Club playing boules or petanque. Geoff, our contact at the club, showed us the basics of how to play and score the game and shuffled members between games so there was plenty of opportunity to mingle and work together. Due to the ongoing Covid infection we brought our own supper and bought drinks at the sports club bar.
The convivial atmosphere proved to be a good way of welcoming members to a new era of common life, witness and worship post-Covid lockdown.
`–` **October 2021 St. Michael and All Angels' Church, South Yardley.** Fr. Alex French, our Deanery Environmental Champion (DEC), spoke about the Park where a company has partnered with Birmingham University to create fuel from waste, e.g. biomass from wood and low/zero carbon fuels, including hydrogen for fuelling about 20 Birmingham buses. Research was underway on low carbon heating and 'incubating businesses' at the Park to focus on fuel cells, smart grids, recycling rare materials from waste and other ideas.
We were reminded that the Diocesan pledge for net zero by March 2030 was shortly followed by General Synod's further commitment. The climate challenge was the church's challenge and more people were becoming involved in Eco Church. Our Deanery had 3 bronze awards, and 3 silver awards out of only 7 silver awards across the whole Diocese.
Sheena Heaton, Sutton Coldfield, spoke of how St. Peter's Church, Maney, had achieved the Silver award and progress towards a Gold award.
Revd. Fr. Peter Thomas, St. Peter's Balsall Common, spoke about achieving the Gold award. He said that every church which registered would mean more points towards Birmingham Diocese's Silver Award.
## `–` **13th January 2022 via Zoom**
There was an short update on progress regarding the Racial Justice Walk of Witness, Eco-Church and People and Places, followed by a time of sharing news around the churches and talk by Alisia O'Sullivan, Home For Good (H4G), a Christian organisation that supported adoption and fostering of young children.
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Sonia Hudson, Finance Manager, Diocesan Board of Finance, shared an overview of Diocesan finances and how the Diocese was offering help to parishes with their finances, like book-keeping and budgeting.
Nick Parker then read a script from Guy Donegan-Cross, Diocesan champion for 'Setting God's People Free' initiative before discussion by members of 3 questions on the subject of everyday faith and God at work in everyday life.
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## **Hatchford Brook Churches Together (HBCT) Report**
**Member churches include:** Lyndon Methodist, St. Mary `’` s, Hobs Moat; Redeemed Christian Church of God (RCCG); St. Giles, Sheldon; St. Thomas Moore, Sheldon Community (SCC) besides ourselves. Other churches, such as Solihull Presbyterian Church, meet in the area but do not participate in HBCT activities.
The aim of HBCT is to be a visibly united witness of faith in Christ Jesus to dispel myths and confusion among members and outsiders caused by our separateness and differences in worship style. We seek to fulfil Christ's command in John 13:35 `“` By this everyone will know that you are my disciples, if you love one another. `”`
We support each other in prayer and other ways in order to win people for Christ. Activities in 2021 were very limited for a variety of reasons not least of all, due to Covid lockdown restrictions. With Toby Crowe starting a new job outside the area, Linda Granner retiring during the year and Fr. Christopher Miller getting to grips with a new parish after Fr. John Peyton left St. Thomas More, clergy numbers were low.
The annual meeting was delayed due to Covid restrictions and then postponed until October as the Chairman developed Covid so there was no speaker. No further meetings have been confirmed as yet.
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## **MINUTES OF THE 2021 ANNUAL MEETINGS Held 18th May 2021 via Zoom**
Attendance at the annual meetings of Parishioners and Church (22)
Rev. Toby Crowe, Rector and Chairman Christine Arnsby Lesley Huss Karen Matthews Linda Bird Carol Janes Paolo Mendonca Emma Boniwell Sue Kimber Anne Milne Patricia Coleman Taylor Sarah Leckie Dave Monk Joy Dean Miriam Lee Jamie Rawson Rob Dean Elaine Malkin Elizabeth Smye Alan Doyle Dan Mangles Graham Smye Cheryl Doyle Karen Marlow Tipple Margaret Thomas
Apologies: No apologies were received.
## **MEETING OF PARISHIONERS**
## **1 Minutes of the previous meeting**
Lesley Huss and Anne Milne proposed the minutes be adopted. Motion approved unanimously with one abstention.
## **2 Election of Church Wardens**
Carol Janes was proposed by Gill Carter seconded by Joyce Taylor. Sarah Leckie was proposed by Anne Milne seconded by Carol Janes.
There were no other nominations. Carol and Sarah agreed to stand as Church Wardens for the coming year and were accepted unanimously.
Thanks were expressed to Paolo Mendonca for his service as Warden.
## **ANNUAL PAROCHIAL CHURCH MEETING (APCM)**
- **1 Bible Study.** Toby welcomed everyone to the meeting and spoke from Hebrews 13: 15-21 before inviting open prayer.
- **2 Apologies:** No apologies were received.
## **3 Minutes of the previous meeting, 20th October 2020**
- Carol Janes and Jamie Rawson proposed the minutes be adopted. Motion approved unanimously with seven abstentions.
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- **4 Accounts and Financial Statements**
- Alan Doyle, Treasurer, gave a brief explanation of some of the anomalies to portray a more accurate picture of finances than the figures alone. He said Planned Giving was up by 6% while Gift Aid had been delayed and substantial expenditure had been incurred for the Gaydon Road site in order to obtain Planning Permission and maximise its value. He then answered a few questions.
- **5 Revised Electoral Roll Report**
- The revised report, published 1st October 2020, contained 88 names, excluding four regular church members who had sadly passed away.
## **6 PCC Report: Mission of the Church**
- **6.1 Kids in Christ.** Lesley Huss was stepping down as Co-ordinator and Elizabeth Smye had offered to take up the mantle.
- **6.2 Safeguarding Co-ordinator.** Patricia Coleman Taylor was stepping down and Lesley Huss had agreed to take over the role. Patricia was thanked for her four years' service which had put Elmdon ahead of many other parishes in the Diocese and established an excellent framework within which the parish could move forward in its mission and ministry.
- **6.3 The future.** Toby said that, as far as he could see, it would be difficult for Elmdon to revisit many of its evangelistic activities in the near future, despite Lockdown easing, as there were insufficient personnel to take them forward safely and to do them well.
There were several suggestions for evangelism and Toby urged everyone to take any ideas to the Wardens for consideration, as they had oversight of church activities, and ideas would need to be discussed by the church via the PCC before starting anything new to ensure we were co-ordinated, moving in unity. During Lockdown, social media had shown its value for us but was something to consider improving for increased impact in the future.
- **7 Fabric Report.** There were no comments.
- **8 Deanery Synod report.** There were no comments.
## **9 Appointment of Readers as ex-officio PCC members**
- Lesley Huss and Elizabeth Smye proposed that Karen Matthews, Parish Lay Reader, be accepted as ex-officio member of the PCC. The motion was approved unanimously with one abstention.
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## **10 Election of lay representatives to PCC**
Toby said that there were four vacancies for representatives to PCC.
- **1 Graham Smye** was proposed by Jamie Rawson seconded by Carol Janes,
- **2 Lesley Huss** was proposed by Karen Matthews seconded by Sue Kimber,
- **3 Sue Kimber** was proposed by Lesley Huss seconded by Karen Matthews.
There were no further nominations and Graham, Lesley and Sue were duly elected for three years, leaving one vacancy.
## **11 Appointment of independent examiners**
- Alan Doyle proposed using the same accountants (Prime Chartered Accountants) for the coming year. Joy Dean seconded the motion, which was approved unanimously with one abstention.
After Rob Dean closed the meeting in prayer, Toby thanked everyone for their time before non-members left the virtual meeting leaving the PCC to continue.
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Page 16
## **Annual Report of the Elmdon Parochial Church Council for 2021 INDEPENDENT EXAMINER’S REPORT TO ELMDON PAROCHIAL CHURCH COUNCIL (THE PCC)**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31[st ] December 2021 which are set out on pages 17 to 27.
## **Responsibilities and basis of report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
--------------------------------
Jeremy Kitson FCA Prime Chartered Accountants Corner Oak 1 Homer Road Solihull B91 3QG Date: ……………………………………
Page 17
## **ELMDON PAROCHIAL CHURCH COUNCIL**
## **RECEIPTS AND PAYMENTS ACCOUNT - GENERAL FUND YEAR ENDED 31 DECEMBER 2021**
|
**Notes**
**Receipts**
_Voluntary Receipts_
Planned Giving
5
Loan received
Collections and Donations
_Receipts from Activities for generating funds_
Sundry Income
_Receipts from Church Activities_
Wedding and Funeral Fees
_Receipts from Investments_
Investment Income
6
Total receipts
**Payments**
_Church Activities_
Apportionment
7
Building repairs
Charities
8
Church running expenses
Church and Churchyard
9
Printing, postage and stationery
Sundry Expenses
10
VCC planning fees
_Governance costs_
Accountancy
Total payments
Transfers to / (out of) general fund
**(Deficit)/Surplus of Receipts/Overpayments**
Bank Balances 1 January
Bank Balances 31 December|
**Notes**
**Receipts**
_Voluntary Receipts_
Planned Giving
5
Loan received
Collections and Donations
_Receipts from Activities for generating funds_
Sundry Income
_Receipts from Church Activities_
Wedding and Funeral Fees
_Receipts from Investments_
Investment Income
6
Total receipts
**Payments**
_Church Activities_
Apportionment
7
Building repairs
Charities
8
Church running expenses
Church and Churchyard
9
Printing, postage and stationery
Sundry Expenses
10
VCC planning fees
_Governance costs_
Accountancy
Total payments
Transfers to / (out of) general fund
**(Deficit)/Surplus of Receipts/Overpayments**
Bank Balances 1 January
Bank Balances 31 December|**2021**
**£ £**
42,764
4,000
1,389
48,153
2,213
2,213
6,810
6,810
993
58,169
39,378
1,564
1,887
46
9,468
1,204
4,487
8,956
66,990
1,704
68,694
-
(10,525)
14,695
4,170|**2020**
**£ £**
47,502
-
1,932
49,434
2,645
2,645
6,166
6,166
1,013
59,258
49,740
2,601
2,366
438
12,643
1,846
1,148
15,000
85,782
1,680
87,462
38,525
10,321
4,374
14,695|
|---|---|---|---|
||
|||
Page 18
## **ELMDON PAROCHIAL CHURCH COUNCIL**
## **RECEIPTS AND PAYMENTS ACCOUNT - RESTRICTED FUND YEAR ENDED 31 DECEMBER 2021**
|||**2021**|||**2020**||
|---|---|---|---|---|---|---|
||**Notes**|**£**|**£**|**£**||**£**|
|**Receipts**|||||||
|_Voluntary Receipts_|||||||
|Collections and Donations||-||2,132|||
||||-|||2,132|
|_Receipts from Activities for generating_|_funds_||||||
|Sundry Income||-||-|||
||||-|||-|
|_Receipts from Church Activities_|||||||
|Wedding and Funeral Fees||5,978||5,043|||
||||5,978|||5,043|
|Total receipts|||5,978|||7,175|
|**Payments**|||||||
|_Church Activities_|||||||
|Church running expenses||3,929||4,829|||
|VCC planning fees||11,687||-|||
|Total payments|||15,616|||4,829|
|Transfer from general funds|||-||(9,021)||
|**(Deficit)/Surplus of Receipts/Overpayments**|||(9,638)||(6,675)||
|Bank Balances 1 January|||11,975||18,650||
|Bank Balances 31 December|||2,337||11,975||
Page 19
## **ELMDON PAROCHIAL CHURCH COUNCIL RECEIPTS AND PAYMENTS ACCOUNT - DESIGNATED ACCOUNT – FABRIC FUND**
## **YEAR ENDED 31 DECEMBER 2021**
|**2021**
**£**
**Receipts**
_Voluntary Receipts_
Transfer from Funds
_Receipts from Church Activities_
Weddings & Funeral Fees
_Receipts from Investments_
Interest on CBF Appeals Fund
Total receipts
**Payments**
_Church Activities_
Transfer between funds
-
Music Fund
295
Building Repairs -
Wedding fees costs -
_____
Total payments
**(Deficit)/Surplus of receipts/overpayments**
Bank Balances 1 January
Bank Balances 31 December|**2020**
**£**
**£**
-
-
1
1
-
-
-
-
_____
295
(294)
1,668
1,374|
|**£**
-
84
6
90
-
90
1,578
1,668|
|---|---|---|---|
|||||
Page 20
## **ELMDON PAROCHIAL CHURCH COUNCIL RECEIPTS AND PAYMENTS ACCOUNT - DESIGNATED ACCOUNT – VALLEY CHURCH CENTRE**
## **YEAR ENDED 31 DECEMBER 2021**
|
**Receipts**
_Voluntary Receipts_
Donations
_Receipts from Church Activities_
Income from organisations
Outside Bookings
Miscellaneous
_
_Receipts from Investments_
Bank Interest
Total receipts
**Payments**
_Church Activities_
Hall cleaning
Maintenance and repair
Light and Heat
Water
Insurance
Sundries
Total payments
Transfer between funds
**Deficit of receipts over payments**
Bank Balances 1 January
Bank Balances 31 December|**2021**
**£**
**£**
-
-
-
-
_____
_
-
-
______
-
-
-
-
-
-
-
-
-
-
-
-|**2020**
**£**
**£**
-
1,432
1,526
40
_____
2,998
4
______
3,002
640
-
880
108
473
-
2,101
(18,580)
(17,679)
17,679
-|
|---|---|---|
Page 21
## **ELMDON PAROCHIAL CHURCH COUNCIL RECEIPTS AND PAYMENTS ACCOUNT - DESIGNATED ACCOUNT –ST STEPHENS HALL USERS**
## **YEAR ENDED 31 DECEMBER 2021**
|**2021**
**£**
**£**
**Receipts**
_Receipts from Church Activities_
Rents
-
Functions
-
Grants and Donations
-
_____
-
_Receipts from Investments_
Interest Received
-
Total receipts
-
**Payments**
_Church Activities_
Insurance
-
Water Rates
-
Telephone
-
Electricity
-
Cleaning
-
Fire Security
-
Maintenance
-
Sundry
-
Total payments
-
Transfer between funds -
**(Deficit)/Surplus of receipts/overpayments**
-
Bank Balances 1 January
-
Bank Balances 31 December -|**2020**
**£**
1,850
-
-
_______
2,466
100
85
1,786
416
339
1,348
-||
|---|---|---|
||||
Page 22
## **ELMDON PAROCHIAL CHURCH COUNCIL CONSOLIDATED RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 DECEMBER 2021**
|**General**
**Designated**
**Restricted**
**£**
**£**
**Receipts**
Planned Giving
42,764
-
-
Collections & Donations
1,389
-
-
Teas
-
-
-
Sundry Income
6,213
-
-
Wedding & Funeral Fees
6,810
-
5,978
Investment Income
993
1
-
VAT refund on Building Work
-
-
-
Income from Organisations
-
-
-
Outside Bookings
-
-
-
Miscellaneous
-
-
-
Rents
-
-
-
Functions
-
-
-
Grants & Donations
-
-
-
Total Receipts
58,169
1
5,978
**Payments**
Apportionment
39,378
-
-
Charities
1,887
-
-
Church Running Expenses
46
-
3,929
Church & Churchyard
9,468
-
-
Printing, Postage & Stationary
1,204
-
-
Sundry Expenses
4,487
-
-
Accountancy
1,704
-
-
Building Maintenance & Repairs
1,564
-
-
Cleaning
-
-
-
Light & Heat
-
-
-
Water
-
-
-
Insurance
-
-
-
Telephone
-
-
-
Music fund
-
295
-
VCC planning fees
8,956
-
11,687
Total Payments
68,694
295
15,616|**2021**
**Total**
**£**
42,764
1,389
-
6,213
12,788
994
-
-
-
-
-
-
-
64,148
39,378
1,887
3,975
9,468
1,204
4,487
1,704
1,564
-
-
-
-
-
295
20,643
84,605|**2020**
**Total**
**£**
47,502
4,064
-
2,645
11,293
1,030
-
1,432
1,526
40
1,850
-
-
71,382
49,740
2,366
5,267
12,643
1,846
1,148
1,680
3,951
1,056
2,666
208
2,939
85
339
15,000
100,934|
|---|---|---|
Page 23
## **ELMDON PAROCHIAL CHURCH COUNCIL CONSOLIDATED STATEMENT OF ASSETS AND LIABILITIES AT 31 DECEMBER 2021**
|**Monetary Assets**
CBF deposit fund
Bank current accounts
Bank deposit accounts
Investments (at valuation at year end)
CBF Share Portfolio
CBF Fixed Interest
|**Monetary Assets**
CBF deposit fund
Bank current accounts
Bank deposit accounts
Investments (at valuation at year end)
CBF Share Portfolio
CBF Fixed Interest
|**Total**
**£**
3,169
3,782
930
7,881
40,974
198
49,053||**General**
**Fund**
**£**
1,964
1,276
930
4,170
40,974
198
45,342|**Restricted**
**Fund**
**£**
-
2,337
-
2,337
-
-
2,337|**Designated**
**Funds**
**£**
1,205
169
-
1,374
-
-
1,374|
|---|---|---|---|---|---|---|
||||||||
## **Other Assets**
**Properties vested in the Birmingham Diocesan Board of Trustees on behalf of the PCC:** St Stephens Church Centre and Valley Church Centre
## **ANALYSIS OF DESIGNATED FUNDS**
|CBF deposit fund
Bank current account
Bank deposit account
||**Total**
**£**
-
1,374
-
1,374|**Fabric**
**Fund**
**£**
-
1,374
-
1,374|**Valley**
**Church**
**St Stephens**
**Centre**
**Hall Users**
**£**
**£**
-
-
-
-
-
-
- -|
|---|---|---|---|---|
These Financial Statements were approved by the Parochial Church Council on
…………………………. and signed on behalf of the Council by:-
________________________Chair
________________________Churchwarden
________________________Churchwarden
Page 24
**ELMDON PAROCHIAL CHURCH COUNCIL**
## **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2021**
## **1. ACCOUNTING POLICIES**
The financial statements of the PCC have been prepared in accordance with the Church Accounting Regulations issued in 2006 using the Receipts and Payments basis, the Statement of Recommended Practice (SORP) and the Charities Act 2011.
## **Funds**
General funds represent the funds of the PCC that are not subject to any special restrictions regarding their use and are available for application to the general purposes of the PCC.
The accounts include monetary transactions, assets and liabilities for which the PCC can be held responsible. They do not include the accounts of other Church groups that owe an affiliation to another body, nor those that are informal gatherings of Church members.
Subject to the above, receipts and payments include income as received and expenditure when irrevocably paid. Income Tax recoverable in respect of the year to 31 December is included in the receipts and payments accounts.
Non-monetary donations to the PCC are not included in the receipts and payments accounts, because they are incapable of being recorded at definite amounts. Where material, such items are referred to in the Annual Report.
## **Statement of Assets and Liabilities**
The following assets are recognised as being under the ownership of the PCC but are not included in the Statement of Assets and Liabilities.
- Movable church furnishings held by the church wardens on special trust for the PCC and which require a faculty for disposal.
- Land and buildings held on behalf of the PCC.
- Other fixtures, fittings and office equipment where the PCC is free to dispose of such assets without faculty.
- Any other amounts owing to the PCC including church hall lettings and insurance claims.
- Legacies where formal notification of entitlement and amount has been received at 31 December by the PCC.
- Income Tax recoverable from HM Revenue & Customs in respect of Gift Aid donations received after 31 December in the year.
Opening and Closing bank balances are shown in the receipts and payments accounts.
Page 25
## **ELMDON PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) YEAR ENDED 31 DECEMBER 2021**
## **2. DESIGNATED FUNDS**
The Fabric Fund is designated (i.e. to be used solely) for the purpose of maintaining and improving the Parish Church.
The Valley Church Centre Funds are designated for the purpose of maintaining and running the Valley Church Centre situated at Gaydon Road, Solihull.
St Stephens Hall Users Fund is designated for the purpose of maintaining and running the St Stephens Church Centre situated at Coppice Road, Solihull.
## **3. REMUNERATION**
No person connected with the Parochial Church Council has been paid or is due to be paid any remuneration or other benefits from the Funds of the PCC.
## **4. TRANSACTIONS WITH CONNECTED PERSONS**
There have been no material transactions undertaken in the name of or on behalf of the Council in which any person connected with the Council has a material interest.
## **5. PLANNED GIVING**
|
Gift aid receipts
Income tax recovered
Other giving
|**2021**
**£**
27,147
5,232
10,385
42,764|
|**2020**
**£**
27,682
5,452
14,368
47,502|
|---|---|---|---|
|||||
Page 26
## **ELMDON PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **YEAR ENDED 31 DECEMBER 2021**
## **6. INVESTMENT INCOME**
|CBF Deposit account interest
CBF Dividends
Interest on Reserve fund
**7.**
**APPORTIONMENT**
Paid Direct
**8.**
**CHARITIES**
Christian Relief, Development and Agencies
Churches overseas
Home Missions
|
|**2021**
**£**
6
982
5
993
**2021**
**£**
39,378
**2021**
**£**
87
1,800
-
1,887||
|**2020**
**£**
7
953
53
1,013
**2020**
**£**
49,740
**2020**
**£**
211
2,005
150
2,366|
|---|---|---|---|---|---|
|||||||
Page 27
## **ELMDON PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **YEAR ENDED 31 DECEMBER 2021**
## **9. CHURCH AND CHURCHYARD EXPENSES**
|
Maintenance and repairs
Water rates
Telephone
Light and heat
Insurance
Sundries
Wine, candles etc
Curate’s House Rent
Consumer unit test & certification
Christian Literature
Readers' Board
**10. SUNDRY EXPENSES**
Fete floats
Other Sundry Expenses|**2021**
**£**
770
456
762
2,430
2,803
2,247
46
-
-
-
-
9,468
**2021**
**£**
-
4,487
4,487|**2020**
**£**
720
183
111
3,289
2,907
4,437
64
-
840
92
-
12,643
**2020**
**£**
-
1,148
1,148|
|---|---|---|
||||
## **Agenda for the Meeting of Parishioners and Annual Parochial Church Meeting (APCM)**
Tuesday 24th May 2022, 7.30pm at Elmdon Church
## **Meeting of Parishioners**
1. Apologies for absence
2. Minutes of the previous Meeting of Parishioners, Tuesday 18[th] May 2021 3. Election of Churchwardens
## **Annual Parochial Church Meeting (APCM)**
1. Bible study and opening prayer
2. Apologies for absence
3. Minutes of the previous Annual Parochial Church Meeting, Tuesday 18[th] May 2021
4. Accounts and financial statements
5. Report on the revised Electoral Roll
6. PCC report
7. Fabric report
8. Deanery Synod report
9. Appointment of such Readers as wish to become members of the PCC
10. Election of up to six lay representatives to the PCC
11. Appointment of independent examiner
12. Closing prayer
## **First meeting of the new Parochial Church Council (PCC)**
Election of:
1. Lay Vice Chair
2. Secretary
3. Treasurer
4. Electoral Roll Officer
5. Safeguarding Co-ordinator
Co-option of Revd John Tsipouras
28