**To**
## **Trustees' Annual Report for the period**
Period start date Period end date 01 01 2023 31 12 2023
**From**
## Section A Reference and administration details
**Charity name** The Worthys Jubilee Hall
**Other names charity is known by Registered charity number (if any)** 1182211
**Kings** London Road Kings Worthy Winchester **Postcode SO23 7QN**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Catherine Gardiner||1 Jan – 27 Sep2023|Other trustees|
||James Kearns|Treasurer||Other trustees|
||Stewart Newell|||Other trustees|
||Claire Welland|||Other trustees|
||Alison Skillen||18 Jan – 31 Dec 23|Other trustees|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
CIO Constitution
- (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Trustee selection methods
Appointed by other Trustees (the members)
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
All matters relating to this CIO are now governed directly by the Trustees through regular Trustee meetings, recorded in meeting Minutes. Some functions and powers are delegated to the Treasurer (currently a voluntary post) and to the Administrative Assistant (currently a part-time employee). A part-time Caretaker was also employed from 1 Feb 23.
During the year a further Risk Assessment was carried out and working procedures and policies were updated again to meet changes to the Risk Assessment.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The objects of the CIO are to maintain a village hall for the use of all the inhabitants of Kings Worthy. Uses to include meetings, lectures, classes and other forms of recreation and leisure-time occupation, with the object **Summary of the objects of the** of improving the conditions of life for the inhabitants without detriment to **charity set out in its** the work of the Parish Church or to the general welfare of the parish as a **governing document** whole.
**TAR**
March **2012**
2
The following activities have been undertaken for the public benefit:
Theatre Arts classes including singing and dancing for adults and children of varying ages.
Amateur dramatics, including rehearsals, drama performances, readings and set construction. As a result, staged performances for the benefit of the whole community took place in May and December 2023.
Baby sensory classes. **Summary of the main** Dog-training classes. **activities undertaken for the public benefit in relation to** Pilates classes. **these objects (include within this section the statutory** Keep fit classes. **declaration that trustees have had regard to the guidance** Ballet classes. **issued by the Charity Commission on public** Small children activity sessions. **benefit)** Band rehearsal sessions.
Bereavement counselling sessions.
Use for private hire by members of the community. Use as a Polling Station.
The Trustees have had regard to the guidance issued by the Charity Commission on public benefit in authorising these activities.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
This was the first full year following COVID-19 in which no government support was received to help the business recovery. The recovery continued to be a slow process and the return of some previous regular users was short-lived or non-existent. With significant increase in routine running costs (some energy and staff costs up by over 100%) it was deemed necessary to increase most hire rates by around 25% from 1 Oct 23 to protect the charity’s financial security.
Other major expenses in the year related to the renovation of all the flat roofing on the premises, the replacement of failed guttering and the removal of a large old lime tree close to the building which was found to have become unsafe. The total cost of these jobs, at over £13,000, was the main cause of the 2023 excess of expenditure over income. The work was considered essential to ensuring that the charity could continue to meet its key objectives in the medium to long-term future.
Plans to renovate the car park and expand the capacity also moved ahead. Planning permission was obtained and that has been followed by gaining tenders for the work. The first stages of this project are currently scheduled to be complete by mid-2024.
The Hallmaster online booking system was further developed. Online booking is now available to hirers, and invoices are produced from the system. It is also planned to introduce remote control of the hall’s heating system in 2024.
New policies and procedures were introduced covering Health & Safety, Fire Safety and Employment, while other key policies were routinely reviewed and further updated, notably the Financial and Hiring policies. Changes designed to make the hall more available for use by the whole community at popular times, particularly weekends, have proved successful, and resulted in a wider range of ad hoc events and hirers.
The CIO has remained financially sound throughout the past year, and income and expenditure continues to be monitored quarterly to manage any variations from forecasts.
**TAR**
March **2012**
4
## **Section E Financial review**
## **Brief statement of the**
**charity’s policy on reserves**
The charity’s policy on reserves is outlined in the hall’s Financial Policy. All funds are currently held in one Current Bank Account and consideration will only be given to investing some proportion of those funds in long-term investments when planned expenditure and interest rate availability provide a worthwhile incentive.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The charity’s income in 2023 came almost totally from hall hirings and renting out car parking spaces. One small grant (£500) was received from Headbourne Worthy Parish Council to off-set the cost of planned car park improvements. Applications for grant support to other local authorities were not successful.
- Improvements to car and bicycle parking facilities are a significant contributor to the key objects of the charity. The Worthy villages are now far more widespread than when the hall was built, with a greatly increased population. As a result, it is no longer practical for many of the parishioners to walk to the hall, and parking for means of transport is an essential requirement for many.
- Other expenditure either goes towards the running expenses of the CIO and the charity’s business or towards the maintenance and upkeep of the premises. All these are essential support for the charity’s key objectives. The new administrative system, with on-line banking, hall booking and invoicing, has greatly increased efficiency, and routine tasks are now completed quickly, easily and in a more timely manner.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
James Nicholas Montague Kearns **Full name(s)** Stewart Raymond Newell **Position (eg Secretary, Chair,** Treasurer **etc) Date** 06 April 2024
**TAR**
March **2012**
5
TAR
Mar¢h 2012
|**Charity Name**||**No (if any)**|||
|---|---|---|---|---|
|**The Worthys Jubilee Hall**||**1182211**|||
|**Receipts andpayments accounts**||||**CC16a**|
|**For the period**
**from**|Period start date
01/01/2023|Period end date
**To**
31/12/2023|||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**15,679**
**1,872**
**1,680**
**-**
**500**
**100**
**-**
**-**
**19,831**
**-**
**-**
**19,831**
**5,919**
**1,178**
**302**
**3,777**
**1,847**
**383**
**252**
**4,476**
**9,194**
**3,900**
**31,228**
**-**
**-**
**31,228**
**- 11,397**
**-**
**66,917**
**55,520**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**15,679**
**1,872**
**1,680**
**-**
**500**
**100**
**-**
**-**
**19,831**||**Last year**
**to the nearest £**|
|Hall Hire - Regular Users|**15,679**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**15,679**||**16,763**|
|Hall Hire - Other Users|**1,872**|||**1,872**||**2,297**|
|Car Park Hire|**1,680**|||**1,680**||**1,680**|
|Bank Interest|**-**|||**-**||**-**|
|Grants|**500**|||**500**||**4,873**|
|Miscellaneous Deposits|**100**|||**100**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**19,831**|||**19,831**||**25,613**|
||||**-**
**-**||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**|||**-**|||
|**_Sub total_**|**-**|||**-**||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
||||**-**|**19,831**||**25,613**|
||||||||
|Staff Wages|**5,919**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**5,919**||**3,163**|
|Insurance and Licences|**1,178**|||**1,178**||**1,515**|
|Water Charges|**302**|||**302**||**274**|
|Lightingand Heating|**3,777**|||**3,777**||**1,833**|
|General Maintenance|**1,847**|||**1,847**||**2,602**|
|Capital Purchases|**383**|||**383**||**250**|
|Admin and Postage|**252**|||**252**||**261**|
|Miscellaneous Expenses|**4,476**|||**4,476**||**426**|
|Improvement - Premises|**9,194**|||**9,194**|||
|Hall Cleaning|**3,900**|||**3,900**||**3,672**|
|**_Sub total_ **|**31,228**|||**31,228**||**13,996**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||**-**
**-**|**-**|||
|**_Sub total_ **|**-**|||**-**||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||||**-**|**31,228**||**13,996**|
||||||||
||**- 11,397**|**-**|**-**|
**- 11,397**||**11,617**|
||**-**|**-**|**-**
**-**|**-**||**-**|
||**66,917**|**-**||**66,917**||**55,300**|
||**55,520**|**-**|**-**|**55,520**||**66,917**|
CCXX R1 accounts (SS)
15/04/2024
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Current Bank Account
**Details**
**Details**
**Details**
Miscellaneous - Deposits
Signed on original
Signature
Signed on original|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**55,520**
**-**
**-**
**-**
**-**
**-**
**55,520**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**100**
**-**
**-**
**-**
**-**
Print Name
StewartRaymondNewell
James Nicholas Montague Kearns|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
|||||
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||Signed on original|StewartRaymondNewell|08-Apr-24|
||Signed on original|James Nicholas Montague Kearns|**08-Apr-24**|
CCXX R2 accounts (SS)
15/04/2024
2