Parish Hall CIO 2025 AGM - Chairman Report
Good evening everyone – my annual report may seem similar to last year in so much of steady progress in the ongoing management of our treasured venue across another challenging past 12 months. Again can I thank my small band of fellow trustees for their continued support & dedication not only in keeping the all important day-to-day running of the Parish Hall, but their commitment to delivering a staged programme of improvements to facilities and a gradual refurbishment of the building – as with other venues all upon a voluntary basis.
To this end may I record thanks to Geoff for his continued dedication to the cause as Company Secretary, to Louise for her due diligence in all CIO treasury matters and as minute secretary, to Bonny in support as our local fundraising lead, to Brian for his wealth of hall knowledge and attention to detail, finally the support from Sarah as parish council chair in her non trustee role. We must also record our thanks to Lyn Crawley who stood down after a brief spell as trustee.
In presenting my resume and in terms of day-to-day hall management I am most pleased to report that regular bookings continue to hold well. We were saddened to lose the Latino class and Pilates sessions from our weekly diary but interest from other fitness groups hopefully will materialise next year – watch this space. We thank all users present tonight or otherwise who have stuck with us as well as welcoming new groups or individuals, a further reminder that we continue to offer to all existing, new and occasional users a low-cost value for money /selfservice venue.
Reporting on the progress of the refurbishment project and the current situation, following essential works on the northern extension flat roof and front façade to address water ingress and the re-pointing of stonework, we have addressed the condition and replaced all access doors with just the main hall double doors to complete. Likewise, the building aged windows have been ‘scarved’ – damaged or rotten wooden frame sections restored in accordance with our Grade II listing and repainted accordingly. Finally, the installation of energy efficient LED lighting in the main hall has hopefully improved our users experience for events. Moving on to the impending temporary closure of the hall in the second half of August, the long awaited works to totally refurbish the kitchen, new units and equipment, together with replacement flooring throughout the utility rooms and toilets will bring a fresh look and beneficial offer to our existing and potential new user groups.
However, it must be remembered that any improvements to our facilities can only happen through fundraising and the need for local support. It is with thanks and much appreciation of that support through ‘Friends of SCPH’ and Bonny’s Hawks, that events held of the past 12 months have provided that financial lift.
Stand alone events such as the successful Sea Shanty ‘music in the barn’ at Deer Park, Brian’s Bridge Afternoon, the Ladies Pamper Days, together with Bonny’s regular Craft and Bric-a-Brac table top mornings held in support of the monthly village farmers market in the Old School, each have contributed, and we look forward to more events in the coming months. We would welcome any further ideas for new events as well as organisers, of course.
Finally, as we plan for the next 12 months it would be remiss not to highlight our continued frustration in a lack of clarity as to our relationship with our long term landlords. Limitations on grant funding opportunities through not ever having any formal lease or ownership remain an issue. However we are now somewhat encouraged by recent announcements from HRH Prince William - the Duke of Cornwall, in that the Duchy are sympathetic and most supportive of community halls under their ownership and look to review all potential agreements.
So as we move into the next 12 months we continue to look to new offers of support as full trustees or from our hirer groups representation in assisting the general management committee of the hall, as well as any wider community engagement in finding a long term solution to providing a true community facility fit for purpose and available for all – A long journey ahead but one we are still committed and sincerely thank you all for staying on board.
Martin Howlett (Stoke Climsland Parish Hall Chair)
STOKE CLIMSLAND PARISH HALL CIO ACCOUNTS
| 2024 | 2024 | INCOME 2025 2024 |
INCOME 2025 2024 |
INCOME 2025 2024 |
INCOME 2025 2024 |
|---|---|---|---|---|---|
| 341.57 | FundraisingEvents | 0.00 | £1,061.79 | ||
| £615.00 | Ballet/Suzanne | £630.00 | £849.93 | ||
| £585.00 | Short Mat Bowls | £510.00 | £427.09 | ||
| £705.00 | Bridge | £630.00 | £959.08 | ||
| £150.00 | Flower Show | £105.00 | £54.00 | ||
| £750.00 | pop-up | £705.00 | £154.80 | ||
| £120.00 | GardeningClub | £105.00 | £1,800.00 | ||
| £397.50 | Latino Dance | £0.00 | £108.10 | ||
| £301.50 | KeepFit | £351.50 | £193.00 | ||
| £365.00 | Parish Church | £15.00 | £477.53 | ||
| £360.00 | Pilates | £0.00 | £16.98 | ||
| £250.00 | Scats | £380.00 | £0.00 | ||
| £190.00 | W.I. | £185.00 | £660.81 | ||
| £610.00 | Parish Council | £685.00 | £3,695.16 | ||
| £170.00 | Cornwall Council | £75.00 | £0.00 | ||
| £540.00 | Gospel choir | £555.00 | £0.00 | ||
| £151.00 | Private | £219.01 | £0.00 | ||
| £110.00 | China & Table hire | £0.00 | £0.00 | ||
| £100.00 | grants | £0.00 | £0.00 | ||
| £1,282.10 | Project Costs | £1,075.69 | £0.00 | ||
| £719.25 | interest | £448.16 | |||
| £682.64 | donations | £550.00 | |||
| £0.00 | sewingclub | £210.00 | |||
| £9,495.56 | £7,434.36 | £10,458.27 |
| Expenditure 2025 |
Expenditure 2025 |
|
|---|---|---|
| Insurance | £1,101.45 | |
| Electricity | £652.84 | |
| S W Water | £266.48 | |
| Gas | £831.96 | |
| ACE | £154.80 | |
| PerformingRights | £162.00 | |
| Cleaner | £1,785.57 | |
| CleaningEquipment | £110.11 | |
| window/gutter cleaning | £104.00 | |
| maintenance | £7.88 | |
| Stationery,stamps | £14.65 | |
| boiler repair | £419.92 | |
| BT | £613.95 | |
| Project Costs | 0 | |
| bank charges | £9.98 | |
| Accountant | £0.00 | |
| returned cheque | 200 | |
| expenses for fundraising | £263.50 | |
| kitchen | £360.00 | |
| profit(loss) | £550.00 | |
| £7,609.09 |