Charity registration number: 1182179
The Vine (Hinckley)
Report and financial statements
for the Year ended 31 March 2025
The Vine (Hinckley)
| Contents | |
|---|---|
| Page | |
| Trustees' report | 1 - 5 |
| Independent examiner's report to the members | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the annual accounts | 9 - 17 |
The Vine (Hinckley)
Trustees' report Year ended 31 March 2025
The trustees present their report and the financial statements for the year ended 31 March 2025.
Reference and administrative details
Charity name: The Vine (Hinckley) Charity registration number: 1182179 Address: The Vine Christian Bookshop The Borough Hinckley Leicestershire LE10 1NL
Trustees
The trustees who served during the year were as follows:
John Moore Malcolm Clarke John Dowsing Tim Pullen Sadie Allott Barbara Pitt Tony York
Page 1
The Vine (Hinckley)
Trustees' report (continued) Year ended 31 March 2025
Structure, governance and management
The methods used to recruit and appoint new charity trustees.
Trustees are recruited via the local Christian Church communities. When a vacancy arises, the local Churches Leaders are approached for recommendations.
Nature of governing document and how charity constituted
The Charity was registered with The Charity Commission on 22 February 2019. The registration number is 1182179. The charity's governing document outlines its charitable objectives and the methods used to recruit and appoint new charity trustees.
Objectives and activities
The purposes of the charity as set out in its governing document
The objectives of the CIO are the advancement of the Christian Faith as revealed to us in the Bible, in practical ways and the care of all people serving or being served in The Vine (Hinckley) irrespective of their personal circumstances; signposting to specialist support and advice wherever appropriate.
The main activities undertaken in relation to those purposes during the year and to further the charity's purpose for the public benefit.
The Vine is a small coffee shop and Christian bookshop in the heart of Hinckley town centre, selling books, cards, gifts, fairtrade food, hot & cold drinks, snacks, cakes and lunches. We are mainly run by volunteers and provide a space bringing people together
The trustees have had regard to the Charity Commission's guidance on public benefit in managing the activities of the charity.
The contribution of volunteers during the year
The charity can only operate with the support of volunteers. The charity had 7 volunteers who donated approximately 21 hours of time each week. The arrangements with volunteers are difficult to value precisely in monetary terms and have not been recognised in the Statement of Financial Activities. The volunteers and the charity accept and agree that no contract of employment is created by these arrangements.
The main achievements and performance of the charity during the year
The Vine is a small coffee shop and Christian bookshop in the heart of Hinckley town centre, selling books, cards, gifts ,fairtrade food, hot & cold drinks, snacks, cakes and lunches. We are mainly run by volunteers and provide a space bringing people together throughout the week, as well as a support system for those who need it. The Vine brings people together who otherwise may not meet and provide a place to build relationships.
Supported by Hinckley & Burbage Churches Together we are able to work in partnership by bringing the Christian message to the community in practical ways thus providing a building that has frequently been described as "An oasis in the desert". From a financial business objective we aim to "break even" it is however more important to provide a unique community space for the people of Hinckley and surrounding villages.
Fundraising activities during the year
The Vine is a very small charity and it is a challenge to generate enough income to remain open each year. The charity raises a small amount funds via the "Friends of the Vine" scheme. There are no other fundraising activities.
Page 2
The Vine (Hinckley)
Trustees' report (continued) Year ended 31 March 2025
The difference the charity's performance during the year has made to the beneficiaries of the charity
We have continued to help bring people together throughout the week, as well as provide a support system for those who need it. The Vine has brought people together who otherwise may not meet and provide a place to build relationships. The Vine has continued to provide meals for people in need via the Hinckley AlterNativity project.
The degree to which the achievements and performance during the year have benefited wider society
We have continued to help bring people together throughout the week, as well as provide a support system for those who need it. The Vine has brought people together who otherwise may not meet and provide a place to build relationships.
Financial review
The results of the year and financial position are shown in the annexed financial statements.
The organisation reports a net deficit for the year of £657 (2024: £3,550) and Net Assets of £28,377 (2024: £29,034) which reflects the loss.
The total income increased to £51,908 (2024: £48,499), a 7% increase on the previous year. This is mainly attributable to an increase in the sale of goods and services.
The total expenditure increased by £516 to £52,565 (2024: £52,049) a 1% increase on the previous year. Direct spending increased to £20,402 (2024: £18,831), charitable trading increased to £21,640 (2024: £21,511) and support costs decreased to £10,523 (2024: £11,707).
Reserves policy
In relation to the Charity Commission guidance that our reserves be 50% of expenditure in the next six months, this would require a figure of £9,500 which the reserves are sufficient to meet.
Our employees are on monthly salaries with only one month's notice required, which is also the redundancy amount for calculations. Our net annual payroll costs are £20,402 for the year. Stock is only brought as needed. This means our reserves are sufficient for our needs.
Page 3
The Vine (Hinckley)
Trustees' report (continued) Year ended 31 March 2025
Achievements and performance
We are continually grateful to our landlords (The United Reform Church) who have been extremely gracious by not increasing our monthly rent in times when services like gas and electric have substantially risen. They have been extremely sympathetic to our needs and bore the cost thankfully without increasing the rent, their kindness has helped us to continue trading in difficult times when there is an increasing number of people who now use the internet to purchase their books and Christian literature.
One of the major problems that we continue to face is our volunteer base, the café side of the Vine is largely run by our lovely group of volunteers and several are of a certain age and now find it that bit more difficult to continue their support. The trustees are currently looking at ways to encourage those within the local churches to join our group of volunteers to hopefully ease the burden who give of their time so generously.
There is the need within the Board of Trustees to have a greater range of skills and knowledge to be in a better position to address the key issues that we face in moving the Charity forward and promoting the work of the Vine. This key objective is of paramount importance to us as we are now sadly only one of the few Christian Bookshops/cafés in the surrounding arears.
Thankfully we now have a new trustee on board who brings with him considerable knowledge and personal experience in the marketing and the PR sector. Over the next few months, we will work together to create a business plan that will reflect a more proactive approach to how we operate and promote our services
Change is inevitable and clearly, we should embrace change as a challenge, to this end it was decided to review the role of the management structure of the Vine. It was agreed following discussion with the Vine manager to employ an Assistant Manager who will be predominately responsible for the management of the coffee shop whilst our existing manager will focus on running and promoting the bookshop side of the business. Reviewing both positions, it was also agreed that both of these key roles there must be flexibility in how they operate and therefore each should be able to undertake the others' role should the need arise
Most certainly the next twelve months will be a challenge but one we are really looking forward to by making the Vine better known in our community. A place where our customers feel special as they either spend time over a cup of coffee or purchase from our bookshop, that they feel welcome and to return to us time and time again.
Page 4
The Vine (Hinckley)
Trustees' report (continued) Year ended 31 March 2025
Trustees' responsibilities statement
The trustees are responsible for preparing the trustees' annual report and financial statements in accordance with applicable law and United Kingdom accounting standards (United Kingdom generally accepted accounting practice).
The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period.
In preparing the financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the applicable Charities SORP 2019 (FRS102);
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards have been followed, subject to any material departures that must be disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the provision of the trust deed. The are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the board of trustees on 12 January 2026.
Page 5
The Vine (Hinckley)
Independent examiner's report to the trustees on the unaudited financial statements of The Vine (Hinckley) Year ended 31 March 2025
I report to the Trustees on my examination of the financial statements of The Vine (Hinckley) for the year ended 31 March 2025 which are set out on pages 7 to 17.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).
The Trustees consider that the audit requirement of Section 144(1) of the Act does not apply, and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charitable company and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention which give me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the financial statements did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs C Woods (FCCA) Integra Accounting Limited 5 Station Road Hinckley Leicestershire LE10 1AW
12 January 2026
Page 6
The Vine (Hinckley)
Statement of financial activities
For the year ended 31 March 2025
| Unrestricted Restricted funds funds Notes £ £ Income and endowments from: Donations, grants and legacies 12 4,253 158 Charitable activities 13 46,468 - Other activities 14 750 - Investments 15 279 - Total income 51,750 158 Expenditure on: Direct spending 16 20,402 - Charitable trading 17 21,640 - Support costs 18 10,365 158 Total expenditure 52,407 158 Net expenditure ) (657 Net movement in funds ) (657 - Reconciliation of funds Total funds brought forward 29,034 - Total funds carried forward 28,377 - |
2025 Total £ 4,411 46,468 750 279 51,908 20,402 21,640 10,523 52,565 ) (657 ) (657 29,034 28,377 |
2024 Total £ 3,027 44,362 810 300 48,499 18,831 21,511 11,707 52,049 ) (3,550 ) (3,550 32,584 29,034 |
|---|---|---|
All income and expenditure derive from continuing activities. The statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 9 to 17 form part of these financial statements.
Page 7
The Vine (Hinckley)
Balance sheet 31 March 2025
| 2025 | 2024 | ||||
|---|---|---|---|---|---|
| Note | £ | £ | £ | £ | |
| Fixed assets | |||||
| Tangible assets | 6 | 158 | 316 | ||
| 158 | 316 | ||||
| Current assets | |||||
| Stocks | 7 | 7,292 | 6,909 | ||
| Debtors | 8 | 188 | - | ||
| Cash at bank and in hand | 21,864 | 23,137 | |||
| 29,344 | 30,046 | ||||
| Creditors: amounts falling due | |||||
| within one year | 9 | ) (1,125 |
) (1,328 |
||
| Net current assets | 28,219 | 28,718 | |||
| Total assets less current liabilities | 28,377 | 29,034 | |||
| Net assets | 28,377 | 29,034 | |||
| Charity funds | |||||
| Unrestricted funds | 10 | 28,377 | 29,034 | ||
| Total charity funds | 28,377 | 29,034 |
These financial statements were approved and authorised for issue by the Board on 12 January 2026.
John Moore Trustee
The notes on pages 9 to 17 form part of these financial statements.
Page 8
The Vine (Hinckley)
Notes to the annual accounts Year ended 31 March 2025
1. General information
The address of the principal operating address is The Vine Bookshop, The Borough, Hinckley, Leicestershire, LE10 1NL.
2. Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
3. Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through profit or loss.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern
The charitable activities are entirely dependent on continuing grant aid and voluntary donations as well as trading revenues. As a consequence, the going concern basis is dependent on the future flow of these uncertain funding streams. Accordingly, the Trustees have obtained forecasts and, after reviewing the financial forecasts for future periods to 31 March 2025, the Trustees are satisfied that, at the time of approving the financial statements, it is appropriate to adopt the going concern basis in preparing the financial statements. Other than these matters, the Trustees are not aware of any material uncertainties about the charity's ability to continue as a going concern.
Page 9
The Vine (Hinckley)
Notes to the annual accounts (continued) Year ended 31 March 2025
Income
All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.
For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.
No amount is included in the financial statements for volunteer time in line with the SORP. Further detail is given in the Trustees' Annual Report.
Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.
Income from grants is recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.
Expenditure recognition
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably.
Volunteers
In accordance with SORP, and in recognition of the difficulties in placing monetary value on the contribution from volunteers, the contribution of volunteers is not included within the income of the charity.
However, the trustees value the significant contribution made to the activities of the charity by unpaid volunteers.
Taxation
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.
Tangible assets
Tangible assets are initially recorded at cost, and are subsequently stated at cost less any accumulated depreciation and impairment losses.
Page 10
The Vine (Hinckley)
Notes to the annual accounts (continued) Year ended 31 March 2025
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Computer equipment
20% straight line
If there is an indication that there has been a significant change in depreciation rate, useful life or residual value of tangible assets, the depreciation is revised prospectively to reflect the new estimates.
Stocks
Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing the stocks to their present location and condition.
Defined contribution plans
The charity operates a defined contribution pension scheme. Contributions are charged to the profit and loss account as they become payable in accordance with the rules of the scheme.
Fund Accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds embarked by the Trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of appeal or as imposed by law.
There are no endowment funds.
Winding up or dissolution of the charity
If upon winding up or dissolution of the charity there remains any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar object to the charity.
Page 11
The Vine (Hinckley)
Notes to the annual accounts (continued) Year ended 31 March 2025
4. Staff costs
The average number of persons employed during the year was:
| Full time staff Part time staff The aggregate payroll costs incurred during the year were: Wages and salaries Other pension costs (defined contribution plans) |
2025 - 3 3 2025 £ 20,133 269 20,402 |
2024 1 2 |
|---|---|---|
| 3 | ||
| 2024 £ 18,556 275 |
||
| 18,831 |
No employees received emoluments (excluding pension costs) in excess of £60,000 per annum.
5. The contribution of volunteers
The charity can only operate with the support of volunteers. The charity had 7 volunteers who donated approximately 21 hours of time each week. The arrangements with volunteers are difficult to valve precisely in monetary terms and have not been recognised in the Statement of Financial Activities. The volunteers and the charity accept and agree that no contract of employment is created by these arrangements.
6. Tangible assets
| Computer equipment £ Cost At 1 April 2024 and 31 March 2025 790 Depreciation At 1 April 2024 474 Charge for the year 158 At 31 March 2025 632 Carrying amount At 31 March 2025 158 At 31 March 2024 316 |
Total £ 790 |
|---|---|
| 474 158 |
|
| 632 | |
| 158 | |
| 316 |
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The Vine (Hinckley)
Notes to the annual accounts (continued) Year ended 31 March 2025
7. Stocks
| Finished goods and goods for resale 8. Debtors Other debtors 9. Creditors: amounts falling due within one year Accruals and deferred income Social security and other taxes Other creditors |
2025 £ 7,292 2025 £ 188 2025 £ 1,100 - 25 1,125 |
2024 £ 6,909 2024 £ - 2024 £ 1,210 66 52 1,328 |
|---|---|---|
Deferred income totals £158 (2024: £316) and relates to a grant for computer equipment which is being released in line with the depreciation method of the equipment.
Page 13
The Vine (Hinckley)
Notes to the annual accounts (continued) Year ended 31 March 2025
10. Fund reconciliation
| Funds at | Funds at | Funds at | Movement in | Movement in | Movement in | Funds at | Funds at | |
|---|---|---|---|---|---|---|---|---|
| Unrestricted funds | 1 April | 2024 | funds | 31 March 2025 | ||||
| £ | £ | £ | ||||||
| Unrestricted revenue funds | 29,034 | 657 | 28,377 | |||||
| 29,034 | 657 | 28,377 | ||||||
| Restricted funds | ||||||||
| Restricted funds | - | - | - | |||||
| - | - | - | ||||||
| Total charity funds | 29,034 | 657 | 28,377 |
Unrestricted funds are held for all general purposes of the charity.
Page 14
The Vine (Hinckley)
Notes to the annual accounts (continued) Year ended 31 March 2025
11. Analysis of funds
| Movement | Movement | |||||||
|---|---|---|---|---|---|---|---|---|
| Income | Expenditure | in funds | ||||||
| 2025 | 2025 | 2025 | ||||||
| £ | £ | £ | ||||||
| Unrestricted funds | ||||||||
| Unrestricted revenue funds | 51,750 | ) (52,407 |
) (657 |
|||||
| Restricted funds | ||||||||
| Restricted funds | 158 | ) (158 |
- | |||||
| 51,908 | 52,565 | 657 | ||||||
| The income for restricted funds is made up of the following: | ||||||||
| LCC grant | 158 | |||||||
| 158 | ||||||||
| The expenses for the restricted funds are made up of the following: | ||||||||
| Depreciation | 158 | |||||||
| 158 |
12. Donations, grants and legacies
| Unrestricted Restricted funds funds £ £ Donations and gifts from individuals 3,361 - Leicestershire County Council grants - 158 Speaking Volumes grant 892 - 4,253 158 |
2025 Total £ 3,361 158 892 4,411 |
2024 Total £ 2,619 158 250 |
|---|---|---|
| 3,027 |
Page 15
The Vine (Hinckley)
Notes to the annual accounts (continued) Year ended 31 March 2025
13. Charitable activities
| 13. Charitable activities |
||
|---|---|---|
| Unrestricted Restricted funds funds £ £ Sale of goods and services in accordance with the charity's objectives 46,468 - 14. Other activities Unrestricted Restricted funds funds £ £ AlterNativity events 750 - 15. Investment income Unrestricted Restricted funds funds £ £ Bank interest receivable 279 - 16. Direct spending Unrestricted Restricted funds funds £ £ Gross wages 20,133 - Defined contribution pension costs 269 - 20,402 - |
2025 Total £ 46,468 2025 Total £ 750 2025 Total £ 279 2025 Total £ 20,133 269 20,402 |
2024 Total £ 44,362 |
| 2024 Total £ 810 |
||
| 2024 Total £ 300 |
||
| 2024 Total £ 18,556 275 |
||
| 18,831 |
Page 16
The Vine (Hinckley)
Notes to the annual accounts (continued) Year ended 31 March 2025
17. Charitable trading
| Charitable trading | ||
|---|---|---|
| Unrestricted Restricted funds funds £ £ Cost of goods for primary purpose trading 21,358 - Music licences 282 - 21,640 - |
2025 Total £ 21,358 282 21,640 |
2024 Total £ 21,193 318 |
| 21,511 |
18. Support costs
| Unrestricted Restricted funds funds £ £ Rent 3,600 - Cleaning and waste management 403 - Repairs and renewals 382 - Telephone and internet 431 - Postage 33 - Stationery and printing 47 - Website costs 13 - Membership subscriptions 404 - Equipment expenses 1,244 - Insurance 520 - Sundry expenses - - Accountancy 2,186 - Independent examiner's fee 250 - Bank charges 658 - Training 194 - Depreciation - 158 10,365 158 |
2025 Total £ 3,600 403 382 431 33 47 13 404 1,244 520 - 2,186 250 658 194 158 10,523 |
2024 Total £ 3,600 370 644 432 31 86 152 401 1,148 378 4 3,270 240 614 179 158 |
|---|---|---|
| 11,707 |
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