## Trustees’ Report ## Charity Commission return 2022 The 2022 Trustees’ Report represents the activities and results from the year 2021. The document also includes plans for 2022 and a statement of ongoing viability. All parts of this Annual Return have been seen by the CPR Board of Trustees who have approved its content. How did we do in 2021 – board outstands Increased contact with non-UK members through online events Drop in memberships, which now seems in reverse Increased sales and range of the offering Increased online activity overall Loss of trustees, the gaps it created, and increased demands on those remaining Successful recruitment of new trustees Increased provision of quality information online, including cycling Covid restrictions across Europe leading to a virtual closure of the Via Francigena Successful ongoing use of Gift Aid Managing to sustain overall income levels despite the negative impacts of lockdown Increased international activity and partnerships, such as AEVF Increased domestic liaison such as other pilgrim bodies, CSJ, Kent AONB, and BPT Tightening of internal policies and procedures Improvement to CPR governance structure Delivery of the successful UK leg of the Road to Rome initiative Development of London extension route and draft guide ## 2021 Finances Despite a tough year, significantly impacted by the global pandemic, income levels remained healthy, with a good growth in online shop sales helping to offset the reduction in membership subscription income, for a second year in a row. Total income of £14,715. Expenditure was reduced as needed to protect the reduced income streams, we did not incur such costs as the annual conference. Total expenditure of £11,073. Work on the proposed London to Canterbury route generated significant interest and we incurred some minor costs but a successful project to date. The higher level of online shop sales meant that we had higher costs to purchase shop merchandise versus last year, and we also continued to invest in improving our website & increasing our online presence for our members. Overall, 2021 for the CPR closed with a decent surplus of £3,642, compared to past years and with cash levels higher than 2020, which was a positive result in light of the significant challenges posed by external events. Cash balance of £9,683. ## Board compositon and electons The board currently consists of the following trustees as at 31[st] December 2021:- Jennifer Stearn Brian Mooney Tim Greig Tim Redmond David Matthews Robert White Paul Blackett Tim Winn Carlo Laurenzi ## Risks 1. The ongoing impacts of Covid-19 may still continue to hamper efforts to generate sufficient funds to operate the charity effectively, in particular, membership income may not recover to pre-pandemic levels in 2022. ## Mitigation – F&GP Ensure that the charity adheres to the agreed principle of only developing further projects, or spending funds outside of the agreed budget, if it feels it is able to sustain this new expenditure. Promote the CPR on our website home page and improve awareness among users that we are a membership organisation dependent upon subscriptions promoting the Via Francigena pilgrimage. Invest in reliable software to attract unsolicited online donations. 2. Grant funding fails to materialise . This could seriously impact on the charity’s ability to set up on the ground projects. ## Mitigation – FR Group Ensure that appropriate bids are put into funders in a timely fashion, failing that, be prepared to put projects on hold. 3. More and increasingly demanding tasks land on a diminishing number of trustees, leading to disillusionment and departure. ## Mitigation – Chair Ensure that sufficient people and financial resources are available for any agreed work programmes to be delivered as planned. The board might also consider greater use of volunteers, and contractors working alongside of named trustees to pick up some of the slack. 4. Brexit - Visa and entry restrictions coupled with delays at borders may deter pilgrims. Economic impacts of leaving the EU could be heavy and as such people feel unable to walk the VF. Coupled with ongoing issues at Dover harbour re foot passenger services. ## Mitigation – board Ensure high quality and fresh information and advice appears on the website. Having London-Canterbury route ready may appeal to pilgrims unable to attempt the VF, as a whole. Need to keep pressure on the ferry companies for the continuance of foot passenger services. ## Statement of viability The charity broke through the £10,000 income barrier for a third year in a row, despite facing tough operating conditions due to C19 restrictions. It ended with a small margin of around £3,642, thereby increasing its balance sheet value to just under £10,000. The longer-term impact of the Covid-19 restrictions are expected to lessen over time, thereby reducing its effect on the CPR’s ability to raise funds. The various new policies planned and already in place will strengthen the charity’s governance and overall management. The principal areas of concern at this point are firstly, more permanent restrictions on entering the EU both borne of C19 and Brexit. And secondly, is our seeming inability to recruit for the remaining four vacant roles on the board, thereby continuing the heavy workload on the existing trustees. On balance, the charity meets normal standards of ongoing viability. ## Plans for 2022 London to Canterbury route refined and launched Kent Pilgrim Festival delivered CPR Website completed and launch 4 e-newsletters and 1 printed newsletter Growth of social media activity to include campaigns and FR New Services to supporters Online presentations Annual conference AEVF event in the UK Virtual Pilgrimage event Target of £13,000 unrestricted income Increase size of the board ## **Confraternity of Pilgrims to Rome Income Statement January - December 2021** |**Income**
Charitable donation
Gift Aid
**Total Donations**
**On Line shop sales**
On Line shop sales - product
On Line shop sales - shipping
**Total On Line shop sales**
**Restricted Income**
Danilo Boat Fund
Pilgrim Festival
Road to Rome
**Total Restricted Income**
**Subscriptions**
**Total Income**
**Expenditure**
Accounting software
FFVF booklet
Insurance
London Canterbury route
Mail Chimp fees
Merchandise/ passport & credential printing
Paypal commission
Pilgrim Festival 2022
Print newsletter
Printing, Postage and Stationery
Road to Rome
Danilo's boat payment
Stock write of
Travel and Accommodation and phone costs
US Postage & distribution
Web dev & maintenance
Zoom
**Total Expenditure**
**Net operating Income**
**Net operating Income excl restricted**
**income**|**2021**
**£**
1,296
398|**Budget**
**£**
**2,500**
2,000
500
**2,500**
1,000
**1,000**
**4,000**
**10,000**
432
195
350
600
212
410
450
-
1,900
680
-
-
2,199
172
**7,600**
**2,400**|**2020**
**£**
302
913
**1,215**
1,707
523
**2,230**
6,270
**6,270**
**6,878**
**16,593**
344
547
311
891
169
1,331
444
-
1,923
1,077
-
6,078
37
451
186
2,022
130
**15,940**
**653**
**461**| |---|---|---|---| ||**1,694**
2,153
850
**3,004**
-
1,000
4,303
**5,303**
**4,715**||| ||**14,715**
432
85
321
782
100
814
396
44
1,875
973
3,700
-
-
124
90
1,141
196
**11,073**
**3,642**
**2,083**||| |Income excl restricted
Expenditure excl restricted
**Net operating income**|**2021**
9,412
7,329
**2,083**||**2020**
10,323
9,862
**461**| ## **Confraternity of Pilgrims to Rome Balance Sheet as at 31 December 2021** |Memo
Restricted funds
**2021**
**2021**
**£**
**£**
**Cash at bank and in hand**
Cooperative bank
-
Metro bank
9,227
Pilgrims Festival KCC grant
956
(371 )
Paypal
455
**Total Cash at bank and in hand**
**9,683**
**Current Assets**
Stock of books
-
**Total Current Assets**
-
**Net current assets**
**9,683**
**Current Liabilities**
Accruals
76
Accrued income
(31 )
VAT Control
-
**Total Current Liabilities**
**45**
45
**Net current assets (liabilities)**
**9,638**
**Total assets less current liabilities**
**9,638**
**Total net assets (liabilities)**
**9,638**
**Charity funds**
Opening Balance Equity
-
Retained Earnings
5,996
Surplus/(Defcit)
3,642
**Total Charity funds**
**9,638**
Provision for Road to Rome 10% KCC
**Creditors: amounts falling due**
**within one year**
Total Creditors: amounts falling due
within one year|**2020**| |---|---| ||**£**
1,259
4,870
176| ||**6,305**
-| ||| ||**6,305**
309
-
-| ||**309**| ||309| ||**5,996**| ||**5,996**| ||**5,996**| ||-
5,343
653| ||**5,996**|