## Brentwood Vineyard Church
Report and Unaudited Accounts
31 March 2024
TRUEMAN BROWN CHARTERED ACCOUNTANTS 7 FOXGLOVE ROAD SOUTH OCKENDON ESSEX. RM15 6EU
## **Brentwood Vineyard Church Report and accounts Contents**
||**Page**|
|---|---|
|Trustees Report|1 - 3|
|Independent Examiner's Report|4|
|Statement Of Financial Activties|5|
|Balance Sheet|6|
|Notes To The Accounts|7 - 13|
**Brentwood Vineyard Church Trustees Report**
## **REFERENCE AND ADMINISTRATIVE DETAILS**
**Registered charity name** Brentwood Vineyard Church **Charity registration number** 1015298 **Principal address** Brentwood Vineyard Church Ashwells Road Brentwood Essex. CM15 9SE **The trustees** Mrs. Oluwarotimi Kojeku Mr Andrew Cracknell Reverend Lukas Roos **Independent examiner** Trueman Brown Chartered Accountants 7 Foxglove Road South Ockendon Essex. RM15 6EU **Bankers** Barclays Bank Plc 75 High Street Brentwood Essex. CM14 4RP
## **Trustees Report for the year ending 31 March 2024**
The Trustees have the pleasure in submitting the Report and Accounts for the year.
## **OBJECTS OF THE CHARITY**
The objectives of the charity as stated in the Declaration of Trust Deed dated 23 May 1991, amended 28 August 2003 are:
1. To advance the Christian faith and the planting of other Vineyard churches;
2. To further Christian education;
3. To relieve sickness and financial hardship and to promote and preserve good health by the provision of funds, goods or services of any kind, including through the provisions of counseling and training in life skills;
4. To provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
Brentwood Vineyard Church (“bVc”) is a charitable organisation governed by a Declaration of Trust dated 23rd May 1991, as amended 28th August 2003. We have started the process to convert the existing charity to a Charitable Incorporated Organisation – this has been registered with the Charity Commission on 19 February 2019 (CIO number 1182131).
Ultimate responsibility for the entity rests with the Trustees in consultation with the Leadership Team, however day to day management is delegated to the Senior Pastor(s) and decisions and responsibility for all pastoral and leadership matters reside with them. There is also oversight from Vineyard UK (VCUKI) area leaders and their national leadership team.
1
## **Brentwood Vineyard Church Trustees Report**
Rev. Lukas and Mrs. Amelia Roos were appointed as Senior Pastors on the 24th October 2009 and they are responsible for the spiritual direction of the Church. The Senior Pastors have shared their intention of retiring from pastoral ministry; a transition programme to find new senior pastor (s) is ongoing as the pastor steps down by April 30, 2025. The leadership team , Mr. and Mrs. J Rose, who assist the pastors stepped down in December 2023. Additional tasks have been taken on by the pastor and volunteers within the church community.
Although the church employs members of staff, individual members of the Church undertake the outworking of the Church’s vision in a voluntary capacity.
The Board of Trustees (“Trustees”) meets at least three times each year, with further meetings as required. The induction process for any newly appointed trustee comprises an initial meeting with the Chair of Trustees, where the responsibilities of the Trustees are explained after which they sign up to the statement of faith. They are also provided with a copy of the Vineyard Trustee manual following a successful DBS check.
## **Recruitment and appointment of trustees**
No new appointments have been made this year. The Trustees continue to explore potential individuals who can join the Trustee team.
## **Affiliations**
Brentwood Vineyard Church is affiliated to the charity, Vineyard Churches UK and Ireland (VCUKI) that was formed with the purpose of joining together churches that hold common values and practices. It gives oversight to the pastors of Vineyard churches and facilitates church planting. It helps, serves and strengthens the churches by leading, training, resourcing, administrating and providing pastoral support to Senior Pastors. Brentwood Vineyard Church uses the name under license from VCUKI.
The Church remained affiliated to the 'Evangelical Alliance'; ‘Churches Together’ and the Brentwood and District Evangelical Fellowship.
## **Risk Management**
The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. All major insurable risks are subject to normal churches' and employers' insurance. Contractual risks are reviewed before being entered into to assess whether they could significantly impact upon the Church's ability to fulfil its objectives.
## **Vision And Mission**
A community that desires to Be with Jesus… Be like Jesus…Do what Jesus did.
## **Review Of The Year**
In fulfilling the charity objectives, the church holds Christian services on a Sunday morning, children’s and youth activities, provides charity locally across Brentwood. The church provides hardship relief both financially and through the giving of time, service and items to the local Foodbank (Trussell Trust).
In living out our vision that church is not restricted to the building, we encourage members on the last Sunday of the month to engage with friends, neighbours and colleagues in doing life together. On these Sundays there is no corporate meeting.
Small groups continue to play an important part of our life together. These groups support and encourage faith and contribute to the life and community of the church.
We have strengthened our relationship with the local Barnardos Family Hub and support 26 families with food hampers at Christmas. This is an area that we would like to expand on in future.
2
## **Brentwood Vineyard Church Trustees Report**
We continue to be a family focused congregation and organize special events in line with the Christian Calendar to foster reflection and a greater sense of community. The spiritual life of the congregation is vital if it is to achieve its mission and vision. We are constantly mindful of the fact that we exist to bring the good news of God’s love and grace to a world in need.
The congregation has been reminded again this year that everyone needs to be involved in reaching out and touching the lives of people in their own sphere of influence. This means speaking about their faith and in practical and concrete ways, expressing God’s care by serving those in need.
## **FINANCIAL REVIEW**
Net income for the year was £25,686 (2022/23: £3,165). bVc’s income comprised a mix of regular donations from members via standing order, electronic payments, together with gift aid received in relation to those donations as well as income from rental of church premises in line with the charity objectives. Total income for the year was £95,272 (2022/23: £70,060).
Total expenditure for 2023/24 was £69,586 (2022/23: £66,895).
## **Reserves Policy**
The trustees have considered the level of reserves they wish to retain, appropriate to the charity’s needs. This is based on the charity’s size and the level of financial commitments held. The trustees aim to ensure the charity will be able to continue to fulfill its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily.
## **PUBLIC BENEFIT**
The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or 'aims' that are for the public benefit.
In planning the activities of Brentwood Vineyard Church the trustees have considered the Charity Commission’s guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion. The trustees believe that this report provides suitable evidence of the public benefit being provided.
## **TRUSTEES RESPONSIBILITIES**
The Charities Act 2011 require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the trust and of the surplus of the trust for that period. In preparing those financial statements the trustees are required to:
- Select suitable accounting policies and apply them consistently;
- Make judgements and estimates that are reasonable and prudent;
- Prepare financial statements on the going concern basis unless it is inappropriate to presume that the trust will continue in existence.
The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the trust. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the Trustees
Mrs Oluwarotimi Kojeku (Chair of Trustees)
28 January 2025
3
## **Brentwood Vineyard Church**
## **Independent Examiner's Report On The Accounts**
Report to the trustees of Brentwood Vineyard Church on the accounts for the year ended 31st March 2021 set out on pages 7 to 16.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission
- (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **Basis of Independent Examiner's Statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:-
1. which gives me reasonable cause that in, any material respect, the requirements:
. to keep accounting records in accordance with Section 130 of the Charities Act; and
. To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Trueman Brown Chartered Accountants 7 Foxglove Road South Ockendon Essex RM15 6EU
28 January 2025
4
## **Brentwood Vineyard Church Statement Of Financial Activities for the year ended 31 March 2024**
|**Notes**
**Incoming Resources**
Incoming resources from
Generating funds:
Voluntary Income
2
Investment Income
3
Incoming resources from
charitable activities
4
Other incoming resources
5
**Total Incoming Resources**
**Resources Expended**
Charitable Activities
6
Governance Costs
7
**Total Resources Expended**
**Net Income For The Year**
**Reconciliation Of Funds**
**Total Funds Brought Forward**
**Total Funds Carried Forward**|**Unrestricted**
**Funds**
**£**
50,544
107
30,200
3,934
84,785
59,480
10,106
69,586
15,199
404,646
419,845|**Restricted**
**Funds**
**£**
10,487
-
-
-
10,487
-
-
-
10,487
328
10,815|**Total**
**Funds**
**2024**
**£**
61,031
107
30,200
3,934
95,272
59,480
10,106
69,586
25,686
404,974
430,660|**Total**
**Funds**
**2023**
**£**
**60,804**
**14**
**-**
**9,242**
**70,060**
**58,912**
**7,983**
**66,895**
**3,165**
**401,809**
**404,974**|
|---|---|---|---|---|
The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
5
## **Brentwood Vineyard Church Balance Sheet as at 31 March 2024**
|**Notes**
**Fixed assets**
Tangible assets
9
**Current assets**
Debtors
10
Cash at bank and in hand
**Creditors: amounts falling due**
**within one year**
**Net current assets/(liabilities)**
**Total assets less current**
**liabilities**
**Creditors: amounts falling due**
**after more than one year**
**Net Assets**
**Funds**
Restricted funds
Unrestricted income funds
**Total Funds**|Unrestricted
Restricted
Funds
Funds
£
£
488,176
-
139
-
19,804
10,815
19,943
10,815
(12,961)
-
6,982
10,815
495,158
10,815
75,313
-
419,845
10,815
10,815
419,845
419,845
10,815|**2024**
**2023**
Total
**Total**
£
**£**
488,176
**488,176**
139
**514**
30,619
**5,119**
30,758
**5,633**
(12,961)
**(7,461)**
17,797
**(1,828)**
505,973
**486,348**
75,313
**81,374**
430,660
**404,974**
10,815
**328**
419,845
**404,646**
430,660
**404,974**|
|---|---|---|
The notes on pages 8 to 15 form part of these accounts
Approved by the Trustees and signed on their behalf by:
Mrs Oluwarotimi Kojeku (Chair Of Trustees) Trustee Approved by the Trustees on 28 January 2025
6
**Brentwood Vineyard Church Notes to the Financial Statements for the year ended 31 March 2024**
## **1 Accounting policies**
## _**Basis of preparation**_
The financial statements have been prepared under the historical cost convention and in accordance with applicable United Kingdom accounting standards, the Statement of Recommended Practice "Accounting and Reporting by Charities" issued in March 2005 (SORP 2005).
## _**Cash flow statement**_
The Management Committee have taken advantage of the exemption in Financial Reporting Standard No 1 (revised) from including a cash flow statement in the financial statements on the grounds that the company is small.
## _**Fund accounting**_
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the Management Committee for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
## _**Incoming resources**_
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
- Voluntary income is received by way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
- Donated services and facilities are included at the value to the charity where this can be quantified. the value of services provided by volunteers has not been in these accounts.
- Investment income is included when receivable.
- Incoming resources from charitable trading activity are accounted for when earned.
- Incoming resources from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.
## _**Resources expended**_
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:
- Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
- Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
- Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the accountancy fees and costs linked to the strategic management of the charity.
7
**Brentwood Vineyard Church Notes to the Financial Statements for the year ended 31 March 2024**
## _**Fixed Assets**_
Fixed assets are stated at cost less accumulated depreciation. The costs of minor additions or those costing below £500 are not capitalised.
## _**Depreciation**_
Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives.
Equipment 25% on reducing balance basis Motor vehicles 20% on reducing balance basis
No depreciation is charged to freehold property as the property is maintained to such a standard that the residual value is not less than cost.
## **Debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due
## **Cash at bank and in hand**
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **Creditors and provisions**
Creditors and provisions are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Creditors and provisions are recognised at the amount the charity anticipates it will pay to settle the debt.
## **Pensions**
Contributions to defined contribution plans are expensed in the period to which they relate.
## **2 Voluntary income**
|Gifts, Tithes & Offerings
Gift Aid Tax Recovered
Grants Received|**Unrestricted**
**Funds**
**£**
36,293
14,251
-
50,544|**Restricted**
**Funds**
**£**
200
10,287
-
10,487|**2024**
**£**
36,493
24,538
-
61,031|**2023**
**£**
**50,143**
**10,661**
**-**
**60,804**|
|---|---|---|---|---|
## **3 Investment income**
|Bank Interest|**Unrestricted**
**Funds**
**£**
107
107|**Restricted**
**Funds**
**£**
-
-|**2024**
**£**
107
107|**2023**
**£**
**14**
**14**|
|---|---|---|---|---|
8
## **Brentwood Vineyard Church Notes to the Financial Statements for the year ended 31 March 2024**
## **4 Incoming resources from charitable activities**
|Room Hire
**5**
**Other incoming resources**
Employers Allowance
Sundry Income
**6**
**Charitable activities**
Catering Costs
Charitable Gifts
Children's Work
Cleaning Costs
Licences & Subscriptions
Legal & Professional
Postage & Stationery
Repairs & Maintenance
Security
Salaries & Wages
Staff Training
Pensions
Telephone Costs
Travel & Hospitality
Rates
Utility Costs
Internet Costs
Subscriptions
Sundry Expenses
Conference Costs
Health And Safety Costs|**Unrestricted**
**Funds**
**£**
30,200
30,200
**Unrestricted**
**Funds**
**£**
3,934
-
3,934
**Unrestricted**
**Funds**
**£**
222
2,188
-
675
159
3,345
40
1,140
414
41,535
-
941
887
763
(744)
4,396
332
1,436
1,414
301
36
59,480|**Restricted**
**Funds**
**£**
-
**Restricted**
**Funds**
**£**
-
**Restricted**
**Funds**
**£**
-
-
-|**2024**
**£**
30,200
30,200
**2024**
**£**
3,934
-
3,934
**2024**
**£**
222
2,188
-
675
159
3,345
40
1,140
414
41,535
-
941
887
763
(744)
4,396
332
1,436
1,414
301
36
59,480|**2023**
**£**
**-**
**-**
**2023**
**£**
**4,142**
**5,100**
**9,242**
**2023**
**£**
**552**
**1,485**
**645**
**296**
**1,525**
**-**
**13**
**733**
**192**
**41,742**
**58**
**941**
**808**
**364**
**4,450**
**4,465**
**643**
**-**
**-**
**-**
**-**
**58,912**|
|---|---|---|---|---|
9
## **Brentwood Vineyard Church Notes to the Financial Statements for the year ended 31 March 2024**
## **7 Governance costs**
|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**2024**
**£**
**£**
**£**
Insurance Costs
3,023
-
3,023
Mortgage Interest Charges
5,973
-
5,973
Independent Examiners Fees
1,110
-
1,110
10,106
-
10,106
**8**
**Staff costs and numbers**
**2024**
**£**
Gross Wages & Salaries
37,601
Employers' National Insurance Costs
3,934
Pensions
941
42,476
Employees were engaged in the following activities:
**2024**
**No.**
Activities in furtherance of the organisation's objects
1
**9**
**Tangible fixed assets**
**Land and**
**buildings**
**General**
**equipment**
**KICKS**
**equipment**
**£**
**£**
**£**
**Cost**
At 1 April 2023
488,176
-
-
Additions
-
-
-
Surplus on revaluation
-
-
-
Disposals
-
-
-
At 31 March 2024
488,176
-
-
**Depreciation**
At 1 April 2023
-
-
-
Charge for the year
-
-
-
Surplus on revaluation
-
-
-
On disposals
-
-
-
At 31 March 2024
-
-
-
**Net book value**
At 31 March 2024
488,176
-
-
At 31 March 2023
488,176
-
-
No employees received emoluments in excess of £60,000 (2023 : Nil).|**2023**
**£**
**3,110**
**3,973**
**900**
**7,983**
**2023**
**£**
**37,601**
**4,141**
**941**
**42,683**
**2023**
**No.**
**1**
**Total**
**£**
488,176
-
-
-
488,176
-
-
-
-
-
488,176
488,176|
|---|---|
10
## **Brentwood Vineyard Church Notes to the Financial Statements for the year ended 31 March 2024**
## **10 Debtors**
|**Unrestricted**
**Funds**
**£**
Trade Debtors
14
Sundry Debtors
125
139
**11 Cash at bank and in hand**
**Unrestricted**
**Funds**
**£**
Barclays Business Current
Account
2,588
Barclays Business Premium
Account
17,216
19,804
**12 Creditors: amounts falling due within one year**
**Unrestricted**
**Funds**
**£**
Accruals
6,900
Mortgage
6,061
12,961
**13 Creditors: amounts falling due after one year**
**Unrestricted**
**Funds**
**£**
Mortgage
75,313
75,313|**Restricted**
**Funds**
**£**
-
-
**Restricted**
**Funds**
**£**
-
10,815
10,815
**Restricted**
**Funds**
**£**
-
-
**Restricted**
**Funds**
**£**
-
-|**2024**
**£**
14
125
139
**2024**
**£**
2,588
28,031
30,619
**2024**
**£**
6,900
6,061
12,961
**2024**
**£**
75,313
75,313|**2023**
**£**
**514**
**-**
**514**
**2023**
**£**
**192**
**4,927**
**5,119**
**2023**
**£**
900
6,561
7,461
**2023**
**£**
81,374
81,374|
|---|---|---|---|
11
## **Brentwood Vineyard Church Notes to the Financial Statements for the year ended 31 March 2024**
## **14 Restricted funds**
|Balance At 1 April 2023
Incoming Resources
Resources Expended
Balance At 31 March 2024|**People In**
**Need**
**£**
328
-
-
328|**Building**
**Fund**
**£**
-
10,487
-
10,487|**Total**
**£**
328
10,487
-
10,815|
|---|---|---|---|
## Purpose of Designated Funds
## _People In Need_
An emergency fund to assist parishioners who have fallen on hard times.
## _Building Fund_
Following planning permission being granted building works were completed in 2017. A car park grant was utilised in 2022.
## **15 Unrestricted income funds**
|Balance At 1 April 2023
Incoming Resources
Resources Expended
Balance At 31 March 2024|General
Fund
£
404,646
84,785
(69,586)
419,845|Total
£
404,646
84,785
(69,586)
419,845|
|---|---|---|
## **16 Analysis of net assets between funds**
|Restricted Income Funds:
People In Need
Building Fund
Unrestricted Income Funds:
General Funds|Tangible
fixed assets
£
-
488,176
488,176|Net current
assets/
(liabilities)
£
328
10,487
-
(68,331)
(57,516)|Total
£
328
10,487
-
419,845
430,660|
|---|---|---|---|
12
## **Brentwood Vineyard Church Notes to the Financial Statements for the year ended 31 March 2024**
## **17 Trustee remuneration and related party transactions**
No members of the Board Of Trustees received any remuneration during the year. No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year (2023 - £Nil).
## **18 Post-balance sheet events**
The charity is in the process of being incorporated as a Charitable Incorporated Organisation (CIO).
13