2023-03-31-accounts - Brentwood Vineyard Church

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Brentwood Vineyard Church

Report and Unaudited Accounts

31 March 2023

TRUEMAN BROWN CHARTERED ACCOUNTANTS 7 FOXGLOVE ROAD SOUTH OCKENDON ESSEX. RM15 6EU

Brentwood Vineyard Church Report and accounts Contents

	Page
Trustees Report	1 - 3
Independent Examiner's Report	4
Statement Of Financial Activties	5
Balance Sheet	6
Notes To The Accounts	7 - 14

Brentwood Vineyard Church Trustees Report

REFERENCE AND ADMINISTRATIVE DETAILS

Registered charity name Brentwood Vineyard Church Charity registration number 1015298 Principal address Brentwood Vineyard Church Ashwells Road Brentwood Essex. CM15 9SE The trustees Mrs. Oluwarotimi Kojeku Mr Andrew Cracknell Reverend Lukas Roos Independent examiner Trueman Brown Chartered Accountants 7 Foxglove Road South Ockendon Essex. RM15 6EU Bankers Barclays Bank Plc 75 High Street Brentwood Essex. CM14 4RP

Trustees Report for the year ending 31 March 2023

The Trustees have the pleasure in submitting the Report and Accounts for the year.

OBJECTS OF THE CHARITY

The objectives of the charity as stated in the Declaration of Trust Deed dated 23 May 1991, amended 28 August 2003 are:

To advance the Christian faith and the planting of other Vineyard churches;
To further Christian education;
To relieve sickness and financial hardship and to promote and preserve good health by the provision of funds, goods or services of any kind, including through the provisions of counseling and training in life skills;
To provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

Brentwood Vineyard Church (“bVc”) is a charitable organisation governed by a Declaration of Trust dated 23rd May 1991, as amended 28th August 2003. We have started the process to convert the existing charity to a Charitable Incorporated Organisation – this has been registered with the Charity Commission on 19 February 2019 (CIO number 1182131).

Ultimate responsibility for the entity rests with the Trustees in consultation with the Leadership Team, however day to day management is delegated to the Senior Pastor(s) and decisions and responsibility for all pastoral and leadership matters reside with them. There is also oversight from Vineyard UK (VCUKI) area leaders and their national leadership team.

Brentwood Vineyard Church Trustees Report

Rev. Lukas and Mrs. Amelia Roos were appointed as Senior Pastors on the 24th October 2009 and they are responsible for the spiritual direction of the Church. A wider Leadership Team, Mr. and Mrs. J Rose, assists them.

Although the church employs members of staff, individual members of the Church undertake the outworking of the Church’s vision in a voluntary capacity.

The Board of Trustees (“Trustees”) meets at least three times each year, with further meetings as required. The induction process for any newly appointed Trustee comprises an initial meeting with the Chair of Trustees where the responsibilities of the Trustees are explained. They are also provided with a copy of the Vineyard Trustee manual.

Recruitment and appointment of trustees

No new appointments have been made this year. The Trustees continue to explore potential individuals who can join the Trustee team.

Affiliations

Brentwood Vineyard Church is affiliated to the charity, Vineyard Churches UK and Ireland (VCUKI) that was formed with the purpose of joining together churches that hold common values and practices. It gives oversight to the pastors of Vineyard churches and facilitates church planting. It helps, serves and strengthens the churches by leading, training, resourcing, administrating and providing pastoral support to Senior Pastors. Brentwood Vineyard Church uses the name under license from VCUKI.

The Church remained affiliated to the 'Evangelical Alliance'; ‘Churches Together’ and the Brentwood and District Evangelical Fellowship.

Risk Management

The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. All major insurable risks are subject to normal churches' and employers' insurance. Contractual risks are reviewed before being entered into to assess whether they could significantly impact upon the Church's ability to fulfil its objectives.

Vision And Mission

A community that desires to Be with Jesus… Be like Jesus…Do what Jesus did.

Review Of The Year

In fulfilling the charity objectives, the church holds Christian services on a Sunday morning, children’s and youth activities, provides charity locally across Brentwood. The church provides hardship relief both financially and through the giving of time, service and items to the local Foodbank (Trussell Trust).

In living out our vision that church is not restricted to the building, we encourage members on the last Sunday of the month to engage with friends, neighbours and colleagues in doing life together. On these Sundays there is no corporate meeting.

Small groups continue to play an important part of our life together. These groups support and encourage faith and contribute to the life and community of the church.

We have strengthened our relationship with the local Barnardos Family Hub and support 26 families with food hampers at Christmas. This is an area that we would like to expand on in future. We continue to be a family focused congregation and organize special events in line with the Christian Calendar to foster reflection and a greater sense of community. The spiritual life of the congregation is vital if it is to achieve its mission and vision. We are constantly mindful of the fact that we exist to bring the good news of God’s love and grace to a world in need.

Brentwood Vineyard Church Trustees Report

The congregation has been reminded again this year that everyone needs to be involved in reaching out and touching the lives of people in their own sphere of influence. This means speaking about their faith and in practical and concrete ways, expressing God’s care by serving those in need.

FINANCIAL REVIEW

The Trustees have been reviewing previous year's financial statements and would like to note that the Mini Bus Fund and the India & Congo Fund that existed was transferred into the Buildings Fund. The Buildings Fund was utilized in its entirety during the refurbishment project that was undertaken and completed in 2017.

Net income for the year was £3,165 (2021/22: £4,353). The majority of bVc’s income comprised regular donations from members via standing order together with gift aid received in relation to those donations. Total income for the year was £70,060 (2021/22: £66,748).

Total expenditure for 2022/23 was £66,895 (2021/22: £62,395).

Reserves Policy

The trustees have considered the level of reserves they wish to retain, appropriate to the charity’s needs. This is based on the charity’s size and the level of financial commitments held. The trustees aim to ensure the charity will be able to continue to fulfill its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily.

PUBLIC BENEFIT

The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or 'aims' that are for the public benefit.

In planning the activities of Brentwood Vineyard Church the trustees have considered the Charity Commission’s guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion. The trustees believe that this report provides suitable evidence of the public benefit being provided.

TRUSTEES RESPONSIBILITIES

The Charities Act 2011 require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the trust and of the surplus of the trust for that period. In preparing those financial statements the trustees are required to:

Select suitable accounting policies and apply them consistently;
Make judgements and estimates that are reasonable and prudent;
Prepare financial statements on the going concern basis unless it is inappropriate to presume that the trust will continue in existence.

The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the trust. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the Trustees

Mrs Oluwarotimi Kojeku (Chair of Trustees) Rev. Lukas J Roos

28 November 2023

Brentwood Vineyard Church

Independent Examiner's Report On The Accounts

Report to the trustees of Brentwood Vineyard Church on the accounts for the year ended 31st March 2021 set out on pages 7 to 16.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission
(under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.

Basis of Independent Examiner's Statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:-

which gives me reasonable cause that in, any material respect, the requirements:
. to keep accounting records in accordance with Section 130 of the Charities Act; and
. To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Trueman Brown Chartered Accountants 7 Foxglove Road South Ockendon Essex RM15 6EU

28 November 2023

Brentwood Vineyard Church Statement Of Financial Activities for the year ended 31 March 2023

Brentwood Vineyard Church Statement Of Financial Activities for the year ended 31 March 2023
Notes Generating funds: Voluntary Income 2 Investment Income 3 Incoming resources from charitable activities 4 Other incoming resources 5 Total Incoming Resources Resources Expended Charitable Activities 6 Governance Costs 7 Total Resources Expended Net Income For The Year Reconciliation Of Funds Total Funds Brought Forward Prior Year Adjustment 19 Amended Total Funds Brought Forward Total Funds Carried Forward	Unrestricted Funds £ 60,804 14 - 9,242 70,060 58,912 7,983 66,895 3,165 181,221 220,260 401,481 404,646	Restricted Funds £ - - - - - - - - 220,588 (220,260) 328 328	Total Funds 2023 £ 60,804 14 - 9,242 70,060 58,912 7,983 66,895 3,165 401,809 - 401,809 404,974	Total Funds 2022 £ 59,648 1 500 6,599 66,748 55,002 7,393 62,395 4,353 397,456
				- 401,809 401,809

The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.

All of the above amounts relate to continuing activities.

Brentwood Vineyard Church Balance Sheet as at 31 March 2023

Notes Fixed assets Tangible assets 9 Current assets Debtors 10 Cash at bank and in hand 11 Creditors: amounts falling due within one year 12 Net current assets Total assets less current liabilities Creditors: amounts falling due after more than one year 13 Net Assets Funds Restricted funds 14 Unrestricted income funds 15 Total Funds	Unrestricted Restricted Funds Funds £ £ 488,176 - 514 - 4,791 328 5,305 328 (900) - 4,405 328 492,581 328 87,935 - 404,646 328 328 404,646 404,646 328	2023 2022 Total Total £ £ 488,176 488,176 514 514 5,119 8,999 5,633 9,513 (900) (900) 4,733 8,613 492,909 496,789 87,935 94,980 404,974 401,809 328 220,588 404,646 181,221 404,974 401,809

The notes on pages 8 to 15 form part of these accounts

Approved by the Trustees and signed on their behalf by:

Mrs Oluwarotimi Kojeku (Chair Of Trustees) Rev. Lukas J Roos Trustee Approved by the Trustees on 28 November 2023

Brentwood Vineyard Church Notes to the Financial Statements for the year ended 31 March 2023

1 Accounting policies

Basis of preparation

The financial statements have been prepared under the historical cost convention and in accordance with applicable United Kingdom accounting standards, the Statement of Recommended Practice "Accounting and Reporting by Charities" issued in March 2005 (SORP 2005).

Cash flow statement

The Management Committee have taken advantage of the exemption in Financial Reporting Standard No 1 (revised) from including a cash flow statement in the financial statements on the grounds that the company is small.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the Management Committee for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Incoming resources

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Voluntary income is received by way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. the value of services provided by volunteers has not been in these accounts.
Investment income is included when receivable.
Incoming resources from charitable trading activity are accounted for when earned.
Incoming resources from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.

Resources expended

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:

Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the accountancy fees and costs linked to the strategic management of the charity.

Brentwood Vineyard Church Notes to the Financial Statements for the year ended 31 March 2023

Fixed Assets

Fixed assets are stated at cost less accumulated depreciation. The costs of minor additions or those costing below £500 are not capitalised.

Depreciation

Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives.

Equipment 25% on reducing balance basis Motor vehicles 20% on reducing balance basis

No depreciation is charged to freehold property as the property is maintained to such a standard that the residual value is not less than cost.

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due

Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Creditors and provisions

Creditors and provisions are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Creditors and provisions are recognised at the amount the charity anticipates it will pay to settle the debt.

Pensions

Contributions to defined contribution plans are expensed in the period to which they relate.

2 Voluntary income

Gifts, Tithes & Offerings Gift Aid Tax Recovered Grants Received Investment income Bank Interest	Unrestricted Funds £ 50,143 10,661 - 60,804 Unrestricted Funds 14 14	Restricted Funds £ - - - - Restricted Funds - -	2023 £ 50,143 10,661 - 60,804 2023 14 14	2022 £ 50,343 7,955 1,350 59,648 2022 1 1

3 Investment income

Brentwood Vineyard Church Notes to the Financial Statements for the year ended 31 March 2023

4 Incoming resources from charitable activities

Room Hire 5 Other incoming resources Employers Allowance Sundry Income 6 Charitable activities Catering Costs Charitable Gifts Children's Work Cleaning Costs Licences & Subscriptions Legal & Professional Postage & Stationery Repairs & Maintenance Security Salaries & Wages Staff Training Pensions Telephone Costs Travel & Hospitality Rates Utility Costs Internet Costs	Unrestricted Funds £ - Unrestricted Funds £ 4,142 5,100 9,242 Unrestricted Funds £ 552 1,485 645 296 1,525 - 13 733 192 41,742 58 941 808 364 4,450 4,465 643 58,912	Restricted Funds £ Restricted Funds £ - Restricted Funds £ - - -	2023 £ - 2023 £ 4,142 5,100 9,242 2023 £ 552 1,485 645 296 1,525 - 13 733 192 41,742 58 941 808 364 4,450 4,465 643 58,912	2022 £ 500 2022 £ 3,969 2,630 6,599 2022 £ 227 2,234 73 26 1,535 629 - 812 192 41,570 - 941 764 13 4,453 1,206 327 55,002

Brentwood Vineyard Church Notes to the Financial Statements for the year ended 31 March 2023

7 Governance costs

Unrestricted
Restricted
Funds
Funds
2023
£
£
£
Insurance Costs
3,110
-
3,110
Mortgage Interest Charges
3,973
-
3,973
Independent Examiners Fees
900
-
900
7,983
-
7,983
8
Staff costs and numbers
2023
£
Gross Wages & Salaries
37,601
Employers' National Insurance Costs
4,141
Pensions
941
42,683
Employees were engaged in the following activities:
2023
No.
Activities in furtherance of the organisation's objects
1
No employees received emoluments in excess of £60,000 (2022 : Nil).

2022
£
2,840
3,653
900
7,393
2022
£
37,601
3,969
941
42,511
2022
No.
1

9 Tangible fixed assets

Cost At 1 April 2022 At 31 March 2023 Depreciation At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 10 Debtors Unrestricted Restricted Funds Funds 2023 £ £ £ Trade Debtors 514 - 514	Land and buildings £ 488,176 488,176 - 488,176 488,176 2022 £ 514

Brentwood Vineyard Church Notes to the Financial Statements for the year ended 31 March 2023

11 Cash at bank and in hand

Unrestricted Funds £ Barclays Business Current Account 196 Barclays Business Premium Account 4,595 4,791 12 Creditors: amounts falling due within one year Unrestricted Funds £ Accruals 900 13 Creditors: amounts falling due after one year Unrestricted Funds £ Mortgage 87,935 14 Restricted funds Balance At 1 April 2022 Prior Year Adjustment (Note 19) Adjusted Balance At 1 April 2022 Incoming Resources Resources Expended Balance At 31 March 2023	Restricted Funds £ - 328 328 Restricted Funds £ - Restricted Funds £ - People In Need £ 328 - 328 - - 328	2023 £ 196 4,923 5,119 2023 £ 900 2023 £ 87,935 Building Fund £ 220,260 (220,260) - - - -	2022 £ 1,389 7,610 8,999 2022 £ 900 2022 £ 94,980 Total £ 220,588 (220,260) 328 - - 328

Purpose of Designated Funds

People In Need

An emergency fund to assist parishioners who have fallen on hard times.

Building Fund

Following planning permission being granted building works were completed in 2017. A car park grant utilised in 2022.

Brentwood Vineyard Church Notes to the Financial Statements for the year ended 31 March 2023

15 Unrestricted income funds

Balance At 1 April 2022 Prior Year Adjustment (Note 19) Adjusted Balance At 1 April 2022 Incoming Resources Resources Expended Balance At 31 March 2023 Purpose of Designated Funds	Mini Bus India & Fund Congo Fund £ £ 3,133 600 (3,133) (600) - - - - Designated Funds	General Fund £ 177,488 223,993 401,481 70,060 (66,895) 404,646	Total £ 181,221 220,260 401,481 70,060 (66,895) 404,646

Mini Bus Fund

The original amount in this fund was donated by a couple of the members for the purpose of going towards the purchase a minibus at some point in the then future. lt was therefore placed in a fund of that name. However, the donors, in their letter accompanying the gift, stated that should other needs arise the trustees permitted to use this money for other purposes.

India & Congo Fund

Monies raised through a church offering in the past in order to send Pastors Lukas and Amelia Roos abroad on a mission with other church leaders from the UK. The balance remaining is held should a further need such as this arise.

16 Analysis of net assets between funds

People In Need Building Fund Unrestricted Income Funds: Designated Funds General Funds	Tangible fixed assets - 488,176 488,176	Net current assets/ (liabilities) 328 - - (83,530) (83,202)	Total 328 - - 404,646 404,974

17 Trustee remuneration and related party transactions

No members of the management committee received any remuneration during the year. No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year (2022 - £Nil).

18 Post-balance sheet events

The charity is in the process of being incorporated as a Charitable Incorporated Organisation (CIO).

Brentwood Vineyard Church Notes to the Financial Statements for the year ended 31 March 2023

19 Prior Year Adjustment

The Trustees would like to note that the Mini Bus Fund and the India & Congo Fund that existed was transferred into the Buildings Fund.

The Buildings Fund was utilized in its entirety during the refurbishment project that was undertaken and completed in 2017. Excess funds should have been utilized by the General Fund.