Trustees’ Annual Report for the period
From 1st August 2020 – 31[st] July 2021
Charity name: Hedge End Village Hall Pre-school CIO Charity registration number: 1182118
Objectives and Activities
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SORP reference
Summary of the Para 1.17 THE CHARITY WORKS FOR THE PUBLIC
purposes of the charity BENEFIT HAVING AS ITS OBJECTS THE
as set out in its DEVELOPMENT AND EDUCATION OF
governing document CHILDREN AND YOUNG PEOPLE IN
PARTICULAR BY: ( 1) PROMOTING
THEIR CARE AND SAFETY; (2)
PROMOTING THEIR EDUCATION AND
PROMOTING PARENTAL INVOLVEMENT;
(3) PROMOTING THEIR HEALTH AND
WELLBEING; (4) PROVIDING SERVICES
TO SUPPORT THEM AND THEIR
FAMILIES AND CARERS; (5)
PROVIDING SERVICES TO INDIVIDUALS
HOLDING MEMBERSHIP OF THE CIO;
AND (6) FURTHERING THE AIMS OF
THE PRE-SCHOOL LEARNING
ALLIANCE
Summary of the main Para 1.17 and Providing a home from home
1.19
activities in relation to learning through play
those purposes for the environment for children aged 2
public benefit, in to 5 years. Recruitment, training
particular, the activities, and development of staff who
projects or services look after them and prepare them
identified in the for the next stage at primary
accounts. school. Trustees support staff in
their roles and decision making
process to the benefit of the
preschool.
Statement confirming Para 1.18 The Trustees have had regard to
whether the trustees the guidance issued by the
have had regard to the charity commission on public
guidance issued by the benefit
Charity Commission on
public benefit
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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
Para 1.38
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Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
The volunteers assist with the
Para 1.38 fundraising events carried out to
Contribution made by raise funds for the pre-school. We
volunteers take part in community events to
engage and publicise the
preschool, and hold table top
sales with local traders having
stalls at our events.
Other
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Achievements and Performance
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SORP reference
The main achievements of the
charity are the care and
development of the children that
Summary of the main attend the setting.
Para 1.20
achievements of the This year we were able to further
charity, identifying the develop the inside of our
difference the charity’s preschool creating more curiosity
work has made to the activities for the children, which
circumstances of its helped them with their awe and
beneficiaries and any wonder.
wider benefits to society
as a whole. Numbers in preschool were very
good considering the pandemic.
We created opportunities for
parents still to have parents
meetings through zoom and also
for new starters meet their
keyworkers outside of the setting
in the local field (Teddy Bears
picnic)
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Additional information (optional) You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review
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Review of the charity’s Para 1.21
financial position at the
end of the period
Statement explaining Para 1.22 Reserves to cover staff wages in
the policy for holding the event of redundancy /
reserves stating why contingency.
they are held
Amount of reserves held Para 1.22 £7,387.08
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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Funded childcare (universal 15
hours, extended 30 hours, two
The charity’s principal year funding), private fees, and
sources of funds Para 1.47 fundraising through grant
(including any applications and our own events.
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 CIO-Association constitution
document adopted 19 [th] February 2019
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are appointed and
methods including reappointed each year at the
details of any Annual General Meeting by
constitutional provisions parents.
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name Hedge End Village Hall Pre-school CIO
Other name the charity
uses
Registered charity 1182118
number
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Charity’s principal THE OLD LIBRARY
address ST. JOHNS ROAD
HEDGE END
SOUTHAMPTON
SO30 4AF
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Mark Chair Committee / Ofsted
1
Polkinghorne
2 Donna Still Trustee Committee / Ofsted
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Louisa Lilley
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair, etc)
Date