## Peterborough Lions Club Annual Trustee Statement 2019_20 ## Section B Training of new incoming officers is provided by Lions Club lnternational District 105CE prior to the start of each new term (normally May / June each year) - Our term runs 1st July to 30th June. Peterborough Lions Club (CIO 1182110) is a member club of the lnternational association of Lions Clubs through Lions Club lnternational. The membership of the club has declined slightly over the last few years, it currently stands at 30. We have a wide range of membership from different professions, our youngest member is 37 and our eldest is 93. We are aware of the requirement to continually recruit and retain members, COVID-19 has made the final part of the year particularly difficult with our inability to be able to meet in person. We are largely meeting by Zoom, which works OK for most members. Minutes are sent to all members so they continue to feel engaged with the functioning of our club. Advertising and use of social media is increasingly being used to try to recruit new members. A push to increase the awareness of Lions and increase possible recruitment from a wider area is an ongoing commitment. Section C Advancement of Citizenship. Promoting the Voluntary sector for the public benefit locally, nationally and internationally. The relief of poverty by providing humanitarian aid and disaster relief. The advancement of health, assisting disabled people. Promoting conservation Promoting community participation in healthy recreation. Having had regard to the guidance issued by the Charity Commission on Public Benefit, all trustees were issued with the relevant documents, new trustees are supplied with the relevant documentation on appointment. The club has carried out the following activities this year in respect of the objects of the club. The members of Peterborough Lions contribute to their the local community by taking part in local fete’s, assisting other organisations with Car Parking duties and support other local Lions Clubs at events. One of our major community events is our Annual Lions Showtime, over 3 nights approximately 550 elderly people are entertained, Peterborough Lions Club organise the event, allocate the seating of groups and individuals, hire the hall, hire the amateur dramatics group, hire paramedics and serve tea & coffee at the break. This is a brilliant opportunity to support our local community, but sadly due to COVID-19 we have had to cancel this year (May 2021). Our 3 major fund raisers are our Annual Lions Quiz, our Xmas Carol Float and our Easter Egg raffles. The popularity of our quiz is on the decline, our popular supermarket venues are becoming more difficult to book as other organisations become aware of the usefulness of using the supermarket to market their offerings, we did however raise gross £3,232.37 plus we enabled other charitable organisations to sell our Quiz Sheets on a 50/50 basis, this enabled a further £1,227.50 to be raised by those organisations. Our Xmas Carol Float was badly affected by changes in the COVID status of Peterborough, despite the changes, we were able to gross £1,116.69, it cost us a lot in sweets though !!. Our Annual Easter Egg raffle has only just broken even as the timing of the COVID-19 lockdown coincided with our distribution of the Easter Eggs, some of our publicans have been very generous and have ensured that we have broken even. 4 members of our club are also District Cabinet members, one is also a national representative. The clubs policy on grant making is based on how the organisation has carried this out over its 48 year history before becoming a ClO, we are now in our 51[st] year continuing to serve our community. Applications from the public are reviewed and investigated by our Welfare committee, the recommendations are then submitted to the normal Business Meeting for the Trustees & Club members to agree. Based on the merits of the application the club is invited to agree a sum and vote to accept or reject, counter proposals may also be heard. lf the vote achieves a majority approval it is then ratified by the Trustees and if approved the grant is made by the treasurer to the person or organisation requesting assistance, we are very happy with the rigorous approach our club makes to assess the validity and need of requests. Applications for funding from Commercial organisations or for Commercial or for potentially illegal purposes are automatically rejected. The club does not at present have any investments, it does however own a 4 year old 17 seater minibus purchased in February 2020 to replace our previous minibus that had been written off following an accident in May 2019. The minibus is housed in a secure compound with CCTV & floodlights. Peterborough Lions are quite resourceful, but do call on additional support from friends and family as and when required. PETERBOROUGH LIONS CLUB ACCOUNTS FOR THE YEAR END 30TH JUNE 2021 Charity number - CIO 1182110 (formerly 283355) ci. Pèe4Jea- 2020 J* h22 PETERBOROUGH LIONS CLUB CIO 1182110 LEGAL AND ADMINISTRATIVE INFORMATION - Year 2020121 TnJ8tees President 1st Vice President 2nd Wi￿ President Treasurer Secretary Immediate Past Prewdent Trustee Trustee Carol Rogers Andrew Wlcox vacant Oavid Pope Dianne Parkin Kevin Rodgers Erica Con5t8ble AbbIga￿ Heslin SeC￿tsry to the Twslees David Pope Charity Number 1182110 Prinipal Add￿8$ 56 Five Arches orton Wistow Peterborough PE2 6FQ Independent Examiner Paula Mellows Qualification Add￿$$ 1 Add￿$$ 2 Poslcod8 8 Vvedgewood Close Lincoln LN6 3LS Bankers CAF Bank Lt¢J 25 Kings Hill Avenue Kings Hill West Malling Kent ME194JQ Peterborough Llons Club INDEPENOENT EXAMINER'S REPORT TO THE TRUSTEES OF PETERBOROUGH LIONS CLU8- CIO 1182110 I report on the a￿oUnts of Peterborough LKsns Club CIO 1182110 for the year ended 30 June 2021. wh￿h are set out on pages 1 to 5. The CIO Tru51ee$ consider that an audit 1$ not wuired for this year (under section 144 of the Charities Act 2011 (the A¢tll and that, by its constitution. an Independent examination is needed. It is my resrK)n$ibility to.. examine the a¢¢ounls lunder seCt￿n 145 of IheActl', to follow the procedure5 laid down in the General DirectK)ns gwen by the Chanty Commission (under section 14515llbl of IheActl,' and to stste whether parttular matters have Come to rny attention. 8asls of Independent examine￿$ report My examination was ¢arned out in accordance with the General Directions given by the Charity Commissioners. An examinatson includes a review of the accounting records kept by the charity and a comparison of the a￿o￿nts presented with Ih05e records. 11 also includes consideration of any unusual item5 or disc105ure5 in the attounls, and seeking explanation5 from you as trustees conceming any such matters. The PrO￿dU￿5 undertaken do not provide all the eviden￿ that would required in an audit. and consequenly I do not exp￿$$ an audit opinion on the vmv given by the a￿unIs. Independgnt examlne*s statement In tt)e course of my examination. no matter has cune to my attention". which give5 me reasonable cause to believe that in any material respect the trustees have not met the requ1￿Ments lo ensure that.. proper accounting records are kept lin a¢¢ordance with section 130 of the 2011 Act), and attounls are prepared which agree with the accounts'ng records and ¢omply with the accounting requirements of the Act". or to which. in my opinion. attenb.on should be drawn in order lo enab* a Proper understanding of the accounts to be reached. Examiner5 Name Examiners Qu4lifi¢atron Paula Mellow 8 Wedg8wocKI Close Lincoln LN6 3LS Dale....... PAGE 1 . PETERBOROUGH LIONS CLUB CIO 1182110 INCOME & EXPENDITURE 2020-2021 INCOME Quiz Sheets Donations Charity Carol Float Donations Minibus Donations to Admin Functions income Subs (excl functions) Easter Eggs Social Events (excl functions) 8ingo lexcl functson51 Incorrect account- in MIAB 100 Club lexcl functions) Bank interest received 4473.76 1619.49 1167.96 0.00 109.00 2787.50 577.50 828.40 396.86 145.00 124.50 50.00 228.00 1.79 EXPENDITURE Bank Charges Minibus running costs Bingo Welfare Projects Sundry Expenses Member subs Incorrect account- out Functions Iran5fer- out Social events Fund Raising events Quiz Sheets 100 Club 86.00 1455.09 20.00 1810.80 919.39 1969.75 124.50 1800 451.50 132.82 913.60 320.00 12509.76 8221.45 EXCESS INCOME OVER EXPENDITURE 4288.31 Balance @ 30th June 2020 16,128.08 PROFIT I LOSS 4288.31 Bank Balance @ 30th June 2021 20,416.39 PAGE 2 PETERBOROUGH LIONS CLUB CIO 1182110 CHARITY ACCOUNT DONATIONS 2020-2021 Lions MD Youth Fund Cancer wellbeing Centennial Garden DG Lady LCIF Disaster fund Light Project Lions Club of Bethlehem Mary's Child Peterborough City Hospital chocolates Peterborough City Hospital Patient packs Peterborough Friendship Group Royal British Legion - Poppy Appeal Southfields School £130.00 £200.00 £100.00 £300.00 £50.00 £50.00 £200.00 £119.70 £439.60 £50.00 £111.50 £60.00 £1.810.80 TOTAL catstsOO¢>lkniOOWJO Jooooooou>*T*OvO YJOOOLDiDOr¢41nrto ww Liii v ¢yifJJyJ£(O iL£ c èo>o>o> O o1￿0￿0￿￿￿>￿)oo iUOJiiS&cL(Lr(u) ¢niDOOOOOTDOOOOa> *UJ00￿￿1rl￿0￿Qc*r ¢ry ¢xi tr- O (o I￿ ¢ oa>ooffi￿ooocN 00oth7f4P-￿O￿(0 I￿)0 i￿00 8 88 -0 o)¢>o u) rkn < 000 00 ru ry) ( 0￿ 00 ¢DryJUJ oa 00 0￿j 00 o¢0 000 000 000 000 000 ots? 0￿* )￿•C* 888 Lfj LO C> i￿0 Lr> OOOfDO 000￿0 oLnLf* 0￿￿) Q> ￿ ITJ 44 Lfj O CR > x_ COC CcXwLuWO JOnOO3JffjoCV_ OnOQOLLwwcnrll_ (o￿￿>t0￿cLLInLLQr