**REGISTERED CHARITY NUMBER: 1182100**
**Report of the Trustees and**
**Unaudited Financial Statements**
**for the Year Ended 31 December 2023**
**for**
**Local and Live Music**
ah partnership Chartered Accountants Stanley House 49 Dartford Road Sevenoaks Kent TN13 3TE
**Local and Live Music**
## **Contents of the Financial Statements for the year ended 31 December 2023**
||**Page**|
|---|---|
|**Report of the Trustees**|1 to 4|
|**Independent Examiner's Report**|5|
|**Statement of Financial Activities**|6|
|**Balance Sheet**|7|
|**Notes to the Financial Statements**|8 to 13|
|**Detailed Statement of Financial Activities**|14 to 15|
## **Local and Live Music**
## **Report of the Trustees for the year ended 31 December 2023**
The trustees present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **Charity Overview**
The aims of the charity are to promote public appreciation of and education in the arts, and in particular the art of music, by delivering a festival to include the performance of live original music and spoken word and other music-related educational events and opportunities.
The charity is based in Tunbridge Wells.
The trustees continue to closely follow the guidance of the Charity Commission when developing strategies, objectives and activities relating to objects of public benefit.
## **Background**
A small group of individuals, headed by Paul Dunton, share a passion for music. In particular they have a passion for original music performed live; they care about bringing that music to the public, to educate them about styles & genres that they may not know, and they care about the development of the musicians and composers who create and perform that music. This is the origin of the annual Local and Live Music Festival.
This festival has been running since 2006 in Tunbridge Wells; it is a free-to-attend, not for profit, community event.
It started modestly as a very small event with a handful of acts on the bandstand in The Pantiles. The event grew substantially, and, in 2018, the main stage was in Calverley Grounds (approx. 18 acres of public parkland in the centre of the town) with a further 6 satellite venues across the town. The event took place over 4 days across the August Bank Holiday weekend, featuring over 100 acts and with audience numbers estimated at over 2000 per day.
The scale of the event with the associated planning, operations and finance, was getting beyond the scope of an informal group of individuals. The key members of the group felt it was time to create a more formal organisation and, having taken advice, agreed that a Foundation CIO would be the right way forward.
1
## **Local and Live Music**
## **Report of the Trustees for the year ended 31 December 2023**
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
After a very successful year in 2022, the trustees were hopeful of repeating that in 2023.
The year began with a launch party in March at a local venue, The Grey Lady. This was followed by a small "pop-up" event for the Coronation in early May. Both events were popular.
In mid-May, the parent/teacher association of Claremont School, a local primary school, put on Clarefest at their playing fields. This was a private, ticketed one-day music festival for the benefit of the children, parents and staff. Two trustees from Local and Live were closely involved in organising this and provided PA, lights, stage management, sound engineering, etc. (The two trustees run a small music production company and were able to provide the equipment and services at cost.) The weather was extremely kind, and the event was very successful; it featured some 8 local acts, including a teacher's band and a children's dance group.
Over the bank holiday at the end of May, the town-wide UnFest festival was put on. This occurs at many local venues both indoors and outdoors over the Friday to Monday. It is loosely organised by the group who run both The Forum - a national status music venue - and several pubs in town. The venues have some latitude in terms of what they put on and when, but there is an emphasis on local participation and original music. The Local and Live team put on a single-stage outdoor event in the Sussex Mews over the Saturday, Sunday and Monday featuring 24 different acts. This was free to attend, and the artists kindly gave their services at no charge. All three days were very popular, helped by remarkably good weather !
In June, we had the opportunity of working again with The Blackdeer Festival https://blackdeerfestival.com/ and Supajam College https://www.semmuk.com/ .
Black Deer is a three-day, multi-stage commercial festival of Americana, Country and Blues music held in Eridge Park near Tunbridge Wells. International stars such as Joe Bonamassa, Kris Kristofferson and many others have played there.
We had assisted SupaJam at the Blackdeer Festival in previous years and again the trustees were able to help SupaJam run a stage at the festival in 2023. The stage was branded as the SupaJam Stage in Association with Local and Live with support from Astus - and we are very grateful to Astus for their support.
SupaJam have three campuses in the Southeast - at Swanley, Brighton and Canterbury. Their mission is: to help young people with special educational needs who have fallen out of mainstream education engage, achieve and progress into further education or a career in music. Their ethos can be summarised: to be forward thinking, caring and encouraging whilst providing a structured, safe and non-judgemental learning environment that allows all our young people to build confidence and achieve to their full potential.
It is therefore very appropriate that Local and Live should assist this organisation. Several trustees jointly provided the PA, lights, stage management and sound engineering services for their stage at Black Deer; some students were able to perform on the stage while others assisted with various aspects of production - hopefully valuable and
entertaining experiences for them in both cases. Over the three days, a total of 25 acts performed on the stage which was well received by the festival audience.
At the end of June, two of the trustees were involved in the production of another local event, the Moondance festival at Bells Yew Green. This was a ticketed event that raised money for Vasculitis research and for Local and Live - the trustees are very grateful for this financial assistance.
The charity's main event of the year was the three-day festival in Calverley Park (Tunbridge Wells) over the August Bank Holiday.
2
## **Local and Live Music**
## **Report of the Trustees for the year ended 31 December 2023**
This is a big event for Local and Live as it is entirely run by the charity. While almost all the artists give their services for free or just basic expenses, there are still significant production costs, and it remains a concern that these can be met. The event is free to attend - we want to promote new, original music to anyone who is interested, irrespective of their financial status - so the income to cover costs has to come from donations, profit share from retail outlets at festival, grants and sponsorship. Re the latter, the trustees are extremely grateful to Maxipay Ltd accountancy services ( http://www.maxipay.co.uk/home) who, for the second year, acted as headline sponsors. This allowed the trustees to announce the festival, book the acts and production services, etc., from a position of reasonable financial confidence.
The festival itself was a great success; everything worked, the production was excellent, the acts were brilliant, and the weather was superb - and the importance of the latter cannot be underestimated for an outdoor festival. Some 36 acts performed on the main stage over the three days, with a further 28 acts performing late shows at The Forum and all day at the Sussex Mews on the Monday.
West Kent Radio participated in the main festival with artist interviews and some live music broadcasts.
The local press suggested some 14,000 people attended over the weekend. The report is here: https://www.timeslocalnews.co.uk/tunbridge-wells-digital/read-thetimes-of-tunbridge-wells-30th-august-2023/
The festival has to considered the most successful yet in that it put on more acts, drew in the biggest audience so far and still covered all its costs - financial details are listed in the relevant section of the trustees report.
## **Significant activities**
During the year, Barney Jameson announced that he would be resigning as a trustee at the end of the year due to pressure of work. The board are very grateful to him for his time and efforts on behalf of charity and wish him all the best for the future.
In May, Anna Howie was appointed as a trustee and in September, Paul Reader and Stephen Goodwin were similarly appointed. We are very grateful to them for their support and commitment.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1182100
## **Principal address**
No 4 Bretland Road Tunbridge Wells Kent TN4 8PB
3
**Local and Live Music**
## **Report of the Trustees for the year ended 31 December 2023**
**Trustees** J Dorman N Bent P Dunton P Taylor B Jameson (resigned 6.9.2023) P Coe P Reader (appointed 6.9.2023) S Goodwin (appointed 6.9.2023) A Howie (appointed 8.5.2023)
**Independent Examiner** ah partnership Chartered Accountants Stanley House 49 Dartford Road Sevenoaks Kent TN13 3TE
Approved by order of the board of trustees on 25 October 2024 and signed on its behalf by:
N Bent - Trustee
4
## **Independent Examiner's Report to the Trustees of Local and Live Music**
## **Independent examiner's report to the trustees of Local and Live Music**
I report to the charity trustees on my examination of the accounts of Local and Live Music (the Trust) for the year ended 31 December 2023.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J A Gibbs
ah partnership Chartered Accountants Stanley House 49 Dartford Road Sevenoaks Kent TN13 3TE
29 October 2024
5
## **Local and Live Music**
## **Statement of Financial Activities for the year ended 31 December 2023**
|Unrestricted
Restricted
fund
fund
Notes
£
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
36,810
-
Other trading activities
3
28,107
-
Investment income
4
141
-
**Total**
65,058
-
**EXPENDITURE ON**
Raising funds
1,552
-
**Charitable activities**
Local and Live
65,161
-
Unfest
40
-
**Total**
66,753
-
**NET INCOME/(EXPENDITURE)**
(1,695)
-
**RECONCILIATION OF FUNDS**
Total funds brought forward
11,479
-
**TOTAL FUNDS CARRIED FORWARD**
9,784
-|2023
Total
funds
£
36,810
28,107
141
65,058
1,552
65,161
40
66,753
(1,695)
11,479
9,784|2022
Total
funds
£
36,703
26,051
9
62,763
2,209
57,666
1,400
61,275
1,488
9,991
11,479|
|---|---|---|
The notes form part of these financial statements
6
## **Local and Live Music**
## **Balance Sheet 31 December 2023**
|Unrestricted
Restricted
fund
fund
Notes
£
£
**FIXED ASSETS**
Intangible assets
7
2,100
-
**CURRENT ASSETS**
Debtors
8
3,908
-
Cash at bank
4,016
-
7,924
-
**CREDITORS**
Amounts falling due within one year
9
(240)
-
**NET CURRENT ASSETS**
7,684
-
**TOTAL ASSETS LESS CURRENT LIABILITIES**
9,784
-
**NET ASSETS**
9,784
-
**FUNDS**
10
Unrestricted funds
**TOTAL FUNDS**|2023
Total
funds
£
2,100
3,908
4,016
7,924
(240)
7,684
9,784
9,784
9,784
9,784|2022
Total
funds
£
3,150
360
28,929
29,289
(20,960)
8,329
11,479
11,479
11,479
11,479|
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 25 October 2024 and were signed on its behalf by:
N Bent - Trustee
The notes form part of these financial statements
7
**Local and Live Music**
## **Notes to the Financial Statements for the year ended 31 December 2023**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. DONATIONS AND LEGACIES**
|Donations
Grants|2023
£
30,810
6,000
36,810|2022
£
29,053
7,650
36,703|
|---|---|---|
8
continued...
## **Local and Live Music**
## **Notes to the Financial Statements - continued for the year ended 31 December 2023**
## **2. DONATIONS AND LEGACIES - continued**
Grants received, included in the above, are as follows:
|TWBC Sound of the Wells
Royal Tunbridge Wells Together
KCC
**3.**
**OTHER TRADING ACTIVITIES**
Merchandise sales
Sponsorships
**4.**
**INVESTMENT INCOME**
Deposit account interest|2023
£
1,650
4,350
-
6,000
2023
£
2,257
25,850
28,107
2023
£
141|2022
£
1,650
5,000
1,000
7,650
2022
£
1,301
24,750
26,051
2022
£
9|
|---|---|---|
## **5. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022.
9
continued...
## **Local and Live Music**
## **Notes to the Financial Statements - continued for the year ended 31 December 2023**
|**6.**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**|||||
|---|---|---|---|---|---|---|
|||Unrestricted|||Restricted|Total|
|||fund|||fund|funds|
||||£||£|£|
||**INCOME AND ENDOWMENTS FROM**||||||
||Donations and legacies|36,703|||-|36,703|
||Other trading activities|26,051|||-|26,051|
||Investment income|||9|-|9|
||**Total**|62,763|||-|62,763|
||**EXPENDITURE ON**||||||
||Raising funds||2,209||-|2,209|
||**Charitable activities**||||||
||Local and Live|57,666|||-|57,666|
||Unfest||1,400||-|1,400|
||**Total**|61,275|||-|61,275|
||**NET INCOME**||1,488||-|1,488|
||**RECONCILIATION OF FUNDS**||||||
||Total funds brought forward||9,991||-|9,991|
||**TOTAL FUNDS CARRIED FORWARD**|11,479|||-|11,479|
|**7.**|**INTANGIBLE FIXED ASSETS**||||||
|||||||Computer|
|||||||software|
|||||||£|
||**COST**||||||
||At 1 January 2023 and 31 December 2023|||||5,250|
||**AMORTISATION**||||||
||At 1 January 2023|||||2,100|
||Charge for year|||||1,050|
||At 31 December 2023|||||3,150|
||**NET BOOK VALUE**||||||
||At 31 December 2023|||||2,100|
||At 31 December 2022|||||3,150|
10
continued...
## **Local and Live Music**
## **Notes to the Financial Statements - continued for the year ended 31 December 2023**
## **7. INTANGIBLE FIXED ASSETS - continued**
The intangible asset above represents the capitalisation of the website created for the charity. The charity will amortisatise the asset over a 5 year period.
## **8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
## **9.**
|Other debtors
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other creditors|2023
£
3,908
2023
£
240|2022
£
360|
|---|---|---|
|||2022
£
20,960|
Included within other creditors in the comparative year is deferred income of £20,000. This amount relates to sponsorship received during 2022 relating to 2023.
## **10. MOVEMENT IN FUNDS**
|**MOVEMENT IN FUNDS**||||
|---|---|---|---|
|||Net||
|||movement|At|
||At 1.1.23|in funds|31.12.23|
||£|£|£|
|**Unrestricted funds**||||
|General fund|11,479|(1,695)|9,784|
|**TOTAL FUNDS**|11,479|(1,695)|9,784|
|Net movement in funds, included in the above are as follows:||||
||Incoming|Resources|Movement|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|65,058|(66,753)|(1,695)|
|**TOTAL FUNDS**|65,058|(66,753)|(1,695)|
11
continued...
## **Local and Live Music**
## **Notes to the Financial Statements - continued for the year ended 31 December 2023**
## **10. MOVEMENT IN FUNDS - continued**
## **Comparatives for movement in funds**
|||Net||
|---|---|---|---|
|||movement|At|
||At 1.1.22|in funds|31.12.22|
||£|£|£|
|**Unrestricted funds**||||
|General fund|9,991|1,488|11,479|
|**TOTAL FUNDS**|9,991|1,488|11,479|
Comparative net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|62,763|(61,275)|1,488|
|**TOTAL FUNDS**|62,763|(61,275)|1,488|
A current year 12 months and prior year 12 months combined position is as follows:
|||Net||
|---|---|---|---|
|||movement|At|
||At 1.1.22|in funds|31.12.23|
||£|£|£|
|**Unrestricted funds**||||
|General fund|9,991|(207)|9,784|
|**TOTAL FUNDS**|9,991|(207)|9,784|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|127,821|(128,028)|(207)|
|**TOTAL FUNDS**|127,821|(128,028)|(207)|
12
continued...
**Local and Live Music**
## **Notes to the Financial Statements - continued for the year ended 31 December 2023**
## **11. RELATED PARTY DISCLOSURES**
N Bent also granted the charity a loan of £10,000 (2022: £Nil) to aid cashflow, this was fully repaid at the year end.
Included within creditors are amounts totalling £Nil (2022: £800) relating to expenses met on behalf of the charity during 2019 by N Bent (Trustee).
## **12. ULTIMATE CONTROLLING PARTY**
During the year the charity was controlled by the appointed Trustees.
13
## **Local and Live Music**
## **Detailed Statement of Financial Activities for the year ended 31 December 2023**
|**for the year ended 31**|**December 2023**||
|---|---|---|
||2023|2022|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Donations and legacies**|||
|Donations|30,810|29,053|
|Grants|6,000|7,650|
||36,810|36,703|
|**Other trading activities**|||
|Merchandise sales|2,257|1,301|
|Sponsorships|25,850|24,750|
||28,107|26,051|
|**Investment income**|||
|Deposit account interest|141|9|
|**Total incoming resources**|65,058|62,763|
|**EXPENDITURE**|||
|**Other trading activities**|||
|Opening stock|-|190|
|Purchases|1,552|2,019|
||1,552|2,209|
|**Charitable activities**|||
|Event management|4,691|1,809|
|Hire of equipment|45,523|43,028|
|Health and safety|1,900|3,330|
|Waste collection|4,499|4,245|
|Event filming|-|350|
|Sound engineer|-|1,400|
|Computer software|1,050|1,050|
||57,663|55,212|
|**Support costs**|||
|**Management**|||
|Advertising and promotional|5,408|3,574|
|Sundries|-|30|
||5,408|3,604|
This page does not form part of the statutory financial statements
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## **Local and Live Music**
||**Detailed Statement of Financial Activities**|||
|---|---|---|---|
||**for the year ended 31 December 2023**|||
|||2023|2022|
|||£|£|
|**Management**||||
|**Finance**||||
|Insurance||1,674|-|
|Bank charges||216|250|
|||1,890|250|
|**Governance costs**||||
|Accountancy and legal fees||240|-|
|Total resources expended||66,753|61,275|
|**Net (expenditure)/income**||(1,695)|1,488|
This page does not form part of the statutory financial statements
15