## **Trustees' Annual Report for the period** 

## **From** 

Period start date Period end date 

**To** 

1 April 2020 31 March 2021 

Section A                        Reference and administration details 

March **2012** 

**TAR** 

1 



## **Charity name** 

Wanborough Barns Management Committee 

**Other names charity is known by** 

WBMC 

**Registered charity number (if any)** 

1182098 

**Charity's principal address** 

Great Barn of Wanborough **TAR** 

March **2012** 

2 



## Wanborough 

Guildford, Surrey 

## **Postcode** 

GU3 2JR 

## **Names of the charity trustees who manage the charity** 

**Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)** 

March **2012** 

**TAR** 

3 



1 

Daniela Reuteler-Lumsdon Secretary 15.09.20 - 31.03.21 WBMC 

2 

Debby Callender 

3 

Stephen Callender Chairman 

4 

David Franks 

Matthew Harrison 

5 

March **2012** 

**TAR** 

4 



6 

Richard Lansdowne Treasurer 

7 

Jean Pereira 

8 

Kim Sweeting 

9 

David Wilson 

March **2012** 

**TAR** 

5 



io
Olwen Wilson
li
Richard Souchard
12
13
14
TAR
March 2012

15
16
17
18
19
TAR
March 2012

20 

## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

## **Name Dates acted if not for whole year** 

March **2012** 

**TAR** 

8 



## **Names and addresses of advisers (Optional information)** 

## **Type of adviser Name Address** 

**Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

**Description of the charity’s trusts** 

Type of governing document (eg. trust deed, constitution) 

Constitution 

How the charity is constituted (eg. trust, association, company) 

Charitable Incorporated Organisation 

Trustee selection methods (eg. appointed by, elected by) 

Appointed by a resolution passed at a meeting of the charity trustees 

March **2012** 

**TAR** 

9 



## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

## **Summary of the objects of the charity set out in its governing document** 

1. To preserve the historic 14th Century Grade II* listed Great Barn of Wanborough, Surrey and 18th Century Granary Barn for the public benefit. 

2.To advance the education of the public in the heritage of the Barns and the history of the local area. 

## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

The Trustees, having had regard to the guidance issued by The Charity Commission on public benefit: 

- rent out the properties for social, educational, community and recreational use. 

- arrange and provide for, either alone or with others, the holding of exhibitions, meetings, lectures, classes, seminars or training courses, and all forms of recreational, social and other leisure-time activities. 

## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by  volunteers. 

## Section D                      Achievements and performance 

March **2012** 

**TAR** 

10 



## Section D                      Achievements and performance 

**Summary of the main achievements of the charity during the year** 

In common with many other heritage venues, as a result of the pandemic and subsequent lockdowns, we were unable to open The Great Barn in 2020, except for the briefest of moments in September. The effect of this was no wedding receptions during the year, no group visits, no ad hoc lunches or parties, no gin tasting or school visits, no standard Open Days and no Heritage Café. In turn, this has obviously meant virtually no income for the Barn, although we still had to pay Guildford Borough Council under the terms of our lease. 

Thanks to the country being taken out of lockdown for a while, we were able to open The Great Barn over Heritage Weekend, albeit reducing from our normal 7 opening hours per Heritage day down to just 3. We carried out a detailed risk assessment which resulted in socially distanced queuing, all visitors having to check-in and wear face masks, a one-way system in the Barn with limited visitor numbers inside, no AV and the Granary toilets being closed. Despite this, close to 300 visitors turned up which kept the wonderful stewards very busy with, if nothing else, showing people how to use QR codes and sanitiser. 

**Section E                    Financial review** 

March **2012** 

**TAR** 

11 



## **Brief statement of the charity’s policy on reserves** 

Sufficient reserves are held to enable the buildings' essential services to be paid for, as well as to enable maintenance and repairs to be carried out as required. In addition, reserves are used to encourage more visits to our Open Days and to make improvements to the visitor experience by adding to or updating the exhibition. Reserves held are £40,300. 

**Details of any funds materially in deficit** 

n/a 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section G                    Declaration** 

## **The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s)** 

Stephen Callender 

March **2012** 

**TAR** 

12 



**Full name(s)** 

## **Position (eg Secretary, Chair, etc)** 

## Chairman 

**Date** 

## 14.07.21 

March **2012** 

**TAR** 

13 



## 

||y/e31/3/21|y/e|31/3/20|
|---|---|---|---|
||£|£||
|INCOME||||
|**Bamactfvttles**|**165**||633|
|**Catering**|0||1333|
|**Oonattonsreceived**|193||520|
|Hireofbam|250||**8545**|
|Lottery|73||135|
|Interest received|8||38|
||689||11204|
|EXPENSES||||
|Depredation|0||1794|
|Stewards|0||200|
|Insurance|677||642|
|Sundry expenses|422||747|
||1099||3383|
|NETINCOME/EXPENSES|-410||7821|
|Grant from Surrey C C|O·||1317|
|LeasepaymenttoGuildfordBC|5000||0|
|SURPLUS/DEFICITFORTHEYEAR|-5410||9138|





||March|312021|March|312020|
|---|---|---|---|---|
||£||£||
|BANKACCOUNTS|||||
|CUn-entAccount||20349||25821|
|Savingsaccount||18916||18909|
|cash||20||680|
|||39285||45410|



## 

|FIXEDASSETS|||
|---|---|---|
|Equipment|1100|1100|
|Displays and Banners|405|405|
||1505|1505|
|CURRENTASSETS|||
|Barn guides and leaflets|815|815|
|Prints and books|477|477|
||1292|1292|
|TOTALASSETS|42082|48207|
|LESS:Advanced deposits|1785|2500|
|TOTAL|40297|45707|
|FUNDB/F|45707|36569|
|Surplus/deficitforyear|-5410|9138|
|FUNDC/F|40297|45707|