# **BURGESS ROAD LIBRARY MANAGEMENT TEAM CIO**
# **TRUSTEES’ ANNUAL REPORT**
**FOR THE YEAR ENDED 31 MARCH 2024**
**Charity registration number: 1182097**
**Burgess Road Library, Burgess Road, Southampton, SO16 3HF**
## **Objectives and Activities**
The advancement of education for the benefit of the local community in Southampton by the provision of a library service including:
(a) resources, training, and classes that will develop and improve life skills, such as literacy, numeracy and citizenship;
(b) computer and other support facilities;
(c) activities aimed at developing children’s vocabulary and literacy skills.
Since the reopening of Library services, following the disruption to the service due to Covid19, we have managed to build up our services and restart most of our provisions. We have reduced the number of operating hours to help manage to bring back volunteers and train new volunteers. The times and activities are listed below;
Monday - 10am-5pm Full library service
Wednesday - 12-5pm Full library service
Friday - 10am-4pm Full library service
- 10.45-11.15am Rhyme Time – _Sing along activity for the children_
Saturday - 11.30am-1.30pm Full library service
- 11.45am-12.45pm Story Time – _Story reading for children of all ages_
The Trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning its future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives that have been set.
## **Achievements and Performance**
Over the course of the year, Burgess Road Library welcomed 31,832 visitors and facilitated 12,341 issues (loans of library resources), making it the busiest community library in Southampton. These visitor figures represent an increase of approximately 43% year on year, even with an extended closure period of two weeks over the Christmas season.
Our team of volunteers continues to work to ensure the library is a welcoming and useful community resource, running weekly Rhyme Time and Story Time sessions, seasonal colouring and craft activities, and participating in The Reading Agency’s annual Summer Reading Challenge. This year we have trained additional volunteers in delivering Rhyme TIme and Story Time sessions, which has improved our ability to consistently offer sessions. We’ve seen the number of sessions nearly double year on year, and an increase in the number of overall participants.
## **Financial Review**
The Charity is in a healthy financial state with sufficient funds to purchase items against the grants received and cover day-to-day expenses. In the opinion of the Trustees, the Charity needs to hold minimal reserves due to the nature of its funding and its low regular outgoings. £500 in reserves is considered a prudent amount at this time. There are no fund deficits nor any concern about the Charity continuing as a going concern.
## **Structure, Governance and Management**
Burgess Road Library Management Team CIO is a Charitable Incorporated Organisation made up at present by five Trustees (details below), who are the members of the Charity. The governing document is a Foundation Constitution; the Charity was entered onto the Register of Charities on 18 February 2019.
The Charity has a licence agreement with Christ Church Southampton to uphold and carry out their contract with Southampton City Council pertaining to the running of a community library in the Burgess Road Library.
Trustees are appointed by the existing Trustees having regard to the skills, knowledge and experience needed for the effective administration of the Charity.
Trustees as of 31 March 2024:
Rebekah Jeffery (chair) Diane Tindall (Treasurer) Chris Beddoe (Volunteer Coordinator) Aaron Duke Jenny Halcrow
## **Declarations**
The Trustees declare that they have approved the Trustees’ Report above.
Signed on behalf of the Charity’s Trustees:
**Rebekah Jeffery**
**Chair & Trustee**
**Chris Beddoe**
**Volunteer Coordinator & Trustee**
**24 January 2025**
**24 January 2025**
## **BURGESS ROAD LIBRARY MANAGEMENT TEAM CIO**
## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
||Unrestricted|Restricted|**Total**|Total|
|---|---|---|---|---|
||Funds|Funds|**2024**|2023|
||£|£|**£**|£|
|**RECEIPTS AND PAYMENTS ACCOUNT**|||||
|**Receipts**|||||
|Donations (note 3a)|23||**23**|13|
|||-|||
|Charitable activities (note 3b)|621||**621**|635|
|||-|||
|Sundry Receipts|25||**25**|14|
|||-|||
||669||**669**|662|
|||-|||
|**Payments**|||||
|Charitable activities (note 3c)|671|1,435|**2,106**|381|
|**Excess of Receipts over payments**|(2)|(1,435)|**(1,437)**|281|
|Cash funds at start of year|3,932|1,758|**5,690**|5,409|
|Cash funds at end of year|3,930|323|**4,253**|5,690|
|**STATEMENT OF ASSETS AND LIABILITIES AS AT 31**|||||
|**MARCH 2024**|||||
|**Cash**|||||
|**Funds**|||||
|Bank current account|3,658|323|**3,981**|5,630|
|Cash in hand|272||**272**|60|
|||-|||
||3,930|323|**4,253**|5,690|
|**Other Monetary Assets**|||||
|None|||||
||-|
-|**-**|-|
|**Assets retained for the charity's own use**(note 2)|||||
|**Liabilities**|||||
|None|||||
||-|
-|-|-|
The attached notes form part of these financial statements
## **Approved by the Trustees on 24 January 2025 and signed on their behalf**
## **Rebekah Jeffery (Chairman of Trustees)**
**Diane Tindall (Treasurer and Trustee)**
## **BURGESS ROAD LIBRARY MANAGEMENT TEAM CIO**
## **FINANCIAL STATEMENTS FOR THE YEAR ENDED TO 31 MARCH 2024**
## **NOTES**
1 The financial statements of the charity have been prepared based on the format suggested by the Charity
Commission using the Receipts and Payments basis.
2 Assets recognised but not valued in the Statement of Assets and Liabilities include various items used at the
Library. Examples include bookcases, tables, chairs, sofas, bean bags, and rugs.
|**3 Receipts and Payments analysis**
**Receipts**
a
Donations
Donations
Gift Aid tax recovered
b Charitable activities
Book, drink and other sales
Fines
Printing
**Payments**
c Charitable activities
Furniture and Equipment
TV Licence
Volunteers' expenses
Craft materials and activities
Admin
Sundry|Unrestricted
Restricted
**Total**
Total
Funds
Funds
**2024**
2023
£
£
**£**
£
23
0
**23**
13
-
-
**-**
-|
|---|---|
||23
0
**23**
13|
||81
0
**81**
63
120
0
**120**
129
420
0
**420**
443|
||621
0
**621**
635|
||132
1,435
**1,567**
0
159
0
**159**
159
0
0
**0**
0
83
0
**83**
-
249
0
**249**
177
48
0
**48**
45|
||671
1,435
**2,106**
381|