BURGESS ROAD LIBRARY MANAGEMENT TEAM CIO
TRUSTEES’ ANNUAL REPORT
FOR THE YEAR ENDED 31 MARCH 2022
Charity registration number: 1182097
Burgess Road Library, Burgess Road, Southampton, SO16 3HF
Objectives and Activities
The advancement of education for the benefit of the local community in Southampton by the provision of a library service including:
(a) resources, training, and classes that will develop and improve life skills, such as literacy, numeracy and citizenship;
(b) computer and other support facilities;
- (c) activities aimed at developing children’s vocabulary and literacy skills.
Since the reopening of Library services, following the disruption to the service due to Covid19, we have managed to build up our services and restart most of our provisions. We have reduced the number of operating hours to help manage to bring back volunteers and train new volunteers. The times and activities are listed below;
Monday - 10am-5pm Full library service
- 3.30-5pm Toy Library – High-quality toys, play equipment and sports equipment are available to borrow
Wednesday - 12-5pm Full library service
Friday - 10am-4pm Full library service
-
10-11am Toy Library – High-quality toys, play equipment and sports equipment are available to borrow
-
10.45-11.15am Rhyme Time – Sing along activity for the children
Saturday - 11.30am-1.30pm Full library service
- 11.45am-12.45pm Story Time – Story reading, crafts and activities for children of all ages
The Trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning its future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives that have been set.
Achievements and Performance
The last two years have been an obvious challenge with an emphasis on operating a safe environment for both our customers and volunteers. Having said that we have seen great support from our volunteers and had a very welcome response from our customers.
We made the decision to stop all charges during the pandemic and no late fees were taken, even when we were open. We also stopped the photocopying service but with an allowed reduced computer service later in the year, we were able to make some revenue through printing. However, this year we have been able to offer a full computer service and opened up the use of the photocopying service. We have also returned to charging for late fees and photocopying. The use of computers remains free.
The biggest challenge has been trying to recruit new volunteers, as some did not return after the extended lockdowns when we reopened. Our volunteer coordinator has been working hard to keep all volunteers engaged and we have put in new systems to help streamline the application process and track applications and volunteers' progress and training. Many volunteers were not in a position to volunteer at the beginning of the pandemic but many have now re-engaged when possible, some however still do not feel comfortable in a public environment with Covid cases still prevalent.
Financial Review
The Charity is in a healthy financial state with sufficient funds to purchase items against the grants received and cover day-to-day expenses.
In the opinion of the Trustees, the Charity needs to hold minimal reserves due to the nature of its funding and its low regular outgoings. £500 in reserves is considered a prudent amount at this time.
There are no fund deficits nor any concern about the Charity continuing as a going concern.
Structure, Governance and Management
Burgess Road Library Management Team CIO is a Charitable Incorporated Organisation made up at present by five Trustees (details below), who are the members of the Charity. The governing document is a Foundation Constitution; the Charity was entered onto the Register of Charities on 18 February 2019 and so this is the second Annual Report.
The Charity has a licence agreement with Christ Church Southampton to uphold and carry out their contract with Southampton City Council pertaining to the running of a community library in the Burgess Road Library.
Trustees are appointed by the existing Trustees having regard to the skills, knowledge and experience needed for the effective administration of the Charity.
Trustees as at 31 March 2022:
Aaron Duke (Chair) Chris Beddoe (Volunteer Coordinator) Keith Dennis (Treasurer) Jenny Halcrow Diane Tindall
| Unrestricted | Restricted | Total | Total | |
|---|---|---|---|---|
| Funds | Funds | 2022 | 2021 | |
| E | ||||
| RECEIPTS AND PAYMENTS ACCOUNT | ||||
| Receipte | ||||
| Donations (note 4a) | 38 | 38 | 546 | |
| Charitable activities(note4b) | 360 | 360 | 460 | |
| Sundry Receipts | 6 | 6 | 92 | |
| 1,098 | ||||
| Payments | ||||
| Charitable activities (note 4c) | ||||
| Excess of Payments over Receipts | (403) | (403) | 435 | |
| Cash funds at start of year | 4,054 | 1,758 | 5,812 | 5,377 |
| Cash funds at end of year | 3,651 | 1,758 | 5,409 | 5,812 |
| Cash Funds | ||||
|---|---|---|---|---|
| Bank current account | 3,621 | 1,758 | 5,379 | 5,782 |
| Cash in hand | 30 | 30 | 30 | |
| 3,651 | 1,758 | 5,409 | 5,812 | |
| Other lllonetary Assets | ||||
| None |
BURGESS ROAD LIBRARY MANAGEMENT TEAM CIO
FINANCIAL STATEMENTS FOR THE YEAR ENDED TO 31 MARCH 2022
NOTES
1 The financial statements of the charity have been prepared based on the format suggested by the Charity Commission using the Receipts and Payments basis.
2 Assets recognised but not valued in the Statement of Assets and Liabilities include various items used at the Library. Examples include bookcases, tables, chairs, sofas, bean bags, and rugs.
3 The figures for 2021 cover a 15-month period: 1 January 2020 to 31 March 2021.
| 4 Receipts and Payments analysis Receipts a Donations Donations Gift Aid tax recovered b Charitable activities Book, drink and other sales Fines Printing Payments c Charitable activities Equipment TV Licence Volunteers' expenses Craft materials Admin (website domain and hosting) Sundry |
Unrestricted Total Total Funds 2022 2021 £ £ £ 38 38 174 - - 372 |
|---|---|
| 38 38 546 |
|
| 50 50 220 102 102 56 208 208 184 |
|
| 360 360 460 |
|
| - - 139 159 159 198 192 192 114 108 108 4 263 263 137 85 85 71 |
|
| 807 807 663 |
Page 2