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2024-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year 01 04 2023 To 31 03 2024

From

To

Section A Reference and administration details

Charity name Cassington Sports and Social Club

Other names charity is known by Registered charity number (if any) 1182076 Charity's principal address 42 Eynsham Road Cassington Witney, Oxfordshire Postcode OX29 4DH

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
1 Mandy Constance Chair
2 Kathryn Humphris
3 Anne Luttman-Johnson Secretary
4 Susanna Lewis
5 Graham Mills
6 Caroline Morton Treasurer
7 Bridget Sherlock
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information) advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution adopted 10[th] February 2019 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Trustees are appointed or re-appointed for a term of three years by a Trustee selection methods resolution passed at a properly convened meeting of the charity trustees. (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The charity trustees will make available to each new charity trustee a copy of the current version of the constitution and a copy of the latest Trustees’ annual report and statement of accounts.

Decisions taken by the trustees may be decided at a meeting of the charity trustees or by written resolution agreed and signed by the charity trustees.

The trustees oversee the day to day provision and maintenance of the village facilities at the Elms Road playing fields in Cassington for recreation or other leisure time activities in relation to the charity’s objectives, through a committee of volunteers (which include the trustees). The trustees seek the views of the residents of Cassington, the Parish Council and other village groups and interested parties when considering improvements to the facilities in order to ensure the facilities continue to service the needs of all users and improve local social welfare.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To provide or assist in the provision of facilities for recreation or other leisure time occupation of individuals in Oxfordshire who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving their conditions of life.

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The facilities situated at the Elms Road playing fields in Cassington comprise of a large public access open grass playing field with both football and cricket pitches, a free to use green gym, an enclosed Multi Use Games Area (MUGA), a pavilion for community and sporting use, a car park and two areas of open access playground equipment, one for younger children and one for older children.

In discussing and making decisions with regards to providing and maintaining the recreational facilities the trustees keep in mind the Charity Commission’s guidance on public benefit.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

These facilities provide an important outside space for any resident of Cassington and the wider community to access and use for recreation whether as an individual, a family, a group of friends or an organised sports team. The playing field is accessible and is open to the public; users benefit from the freedom to use the field for recreational activities such as walking, running, outdoor exercise, playing games, flying kites, having picnics, and children learning to ride bikes and roller skate. These activities provide the opportunity to benefit people’s physical and mental health and their social wellbeing. The green gym equipment and the playground equipment are also open to the public. Users benefit from the physical exercise gained whilst using the equipment and the social benefit in meeting other users which helps to build a sense of community and support connections within the village.

This is the only dedicated outdoor recreational space in Cassington and it is important to ensure its availability for current, and future, users.

The sports pitches on the field, the MUGA and pavilion are available for hire and are used by sporting and social groups as a place to participate in activities such as football, cricket, hockey, tennis and exercise classes. The pavilion is also available to be used for birthday parties, family celebrations and to host community and social events. The proceeds from the hiring out of these facilities form one part of the income received. The other part comes from organising and running community social events. These fundraising events aim to be inclusive and bring people together from all parts of our community, encouraging social connections which can go on to provide practical or emotional support for those that may not otherwise have had the opportunity to make those connections, which is in the interest of the social welfare of our village, and wider, community.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

The trustees wish to thank the committee and everyone who volunteers their time and effort in supporting the work of the charity to provide and maintain the recreational facilities in Cassington, particularly to those who donate their time to mow the grass on the playing fields so that the field can be used by all.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

This year has been dominated by our new playground restoration project and fundraising appeal, in conjunction with Cassington Parish Council. In the summer of 2023 the large wooden play structure in the younger children’s playground became unsafe and was taken out of use. It was subsequently deemed beyond repair and had to be removed. The whole community has felt the loss of this play equipment as it was the main piece of equipment within the playground and has left us with a very empty and sorry looking playground. The playground is a much used place for social connection and so the loss of this play structure has directly affected the youngest children within our village community, and those who care for young children or have family members visiting.

Working together with Cassington Parish Council, we are hoping to be able to install new, exciting, and long lasting, adventure play equipment suitable for the younger pre-school and primary school aged children, and for them to be able to enjoy this with their family and friends. We would also like to improve/upgrade the playing surface by installing a new cushioned rubber material across the whole playground area, in place of the patches of grass and woodchip that are bordered by raised wooden edging. The intention will be to make this area easier to navigate and more accessible by providing a level, smooth, and firm surface.

It is important that this playground equipment is replaced as it will provide the opportunity to benefit the intended users physical and mental health, their social wellbeing, and improve conditions of life, as set out in our charitable objectives. "Play is the road to childhood happiness and adult brilliance" - Joseph Pearce.

Apart from the loss of the younger children’s wooden playground equipment, the facilities have been kept in good order and the playing field, tennis courts, green gym and other playground equipment have been well used for outdoor recreation and exercise throughout the year; we continue to support our objectives by keeping the playing fields open for public use by the local and wider community in the interest of social welfare and establishing community connections.

It was a successful year for organised outdoor sport, with both the cricket team and football team able to complete a full season each on the playing field and for local youth teams to use the MUGA during the winter months for training under the floodlights. In the summer, the MUGA was again available for the local and wider community to come together to play tennis. The pavilion also benefited from a full year of weekly use by the Slimming World group, and a few birthday parties were held there too.

Over the King’s Coronation weekend in May, the Charity, together with the Parish Council and Village Hall committee, organised and helped to run the village Coronation celebrations. Residents were encouraged to decorate their houses with a ‘best dressed house’ competition, and there was a family friendly evening party followed by a street party the next day. This was a lovely opportunity for families and neighbours to come together in a relaxed and welcoming way to celebrate the Coronation, with a tombola and a tug of war match to finish the afternoon off.

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Section D Achievements and performance

Once again, the major highlight of the year was the return of the annual Cassington Bike Night on the last Monday of June. This event is our biggest fundraising opportunity, bringing together many of our village organisations who all work incredibly hard to make it a successful and safe event for all who attend. The playing field is pivotal in providing most of the parking for the thousands of motorbike riders who meet in Cassington, with volunteer marshals and bucket shakers ensuring the smooth running of the event and raising funds through donations. In addition, we provided a helmet store at the pavilion and kept the toilets open for use.

The Charity has offered to spearhead the village fundraising effort for the Playground Appeal, which was kicked off by a village garage sale in October, followed by Fireworks Night at the pub in November, an end of season Aunt Sally dinner and the commencement of a monthly pub quiz. In January a Burns Night dinner was organised especially for the playground appeal, with a full Scottish menu, Address to the Haggis, toasts, poetry readings and music. It was a sell out event and thoroughly enjoyed by all who came, with the potential to make this an annual event.

An appeal for donations towards the playground restoration project has also been put out into the community so a JustGiving page has been set up to help facilitate this, alongside receiving direct donations. The fundraising campaign for the Playground Appeal has got off to a good start and although there is a very long way to go, the Charity is hopeful that subsequent applications by the Parish Council to match funding grant providers will be successful.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The bank balance as at the year end was £41,574.20. The MUGA surface will need replacing in 2031 and the gang mower also in 2031 (having been replaced this year using the £5,600 of funds previously reserved for this purpose) so unrestricted funds are being accumulated and held to contribute towards these future large expenditures (target figures: £31,120 for MUGA, £7,800 for gang mower). Unrestricted funds are also being held to cover 12 months of running costs in the event of a loss of income and to meet any unforeseen expenditure that may occur. The restricted funds held by the Charity as part of the playground restoration project fall outside of these reserves.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Our two main sources of funds are the income received from hiring the sporting facilities out to different groups and from the organising and hosting of fundraising and social events during the year. The fundraising events that the charity organises and/or contributes to the organisation of, and participates in the running of, encompass bringing the community of Cassington together for social and metal health wellbeing, being actively open to the public and encouraging people to get together as members of our wider community.

The income received this year was again almost double the income received in the previous year mainly due to the very successful return of Cassington Bike Night, the weekly Slimming World pavilion booking, an increase in MUGA usage, and the new community fundraising drive for the Playground Appeal.

Our expenditure on providing and maintaining the recreational facilities at Elms Road playing fields supports our objectives as the playing fields, green gym, and playground equipment remain open for public use by the local and wider community in the interest of social welfare.

This year’s total expenditure, excluding equipment purchases, was higher than our expected annual running costs. This was due to the increased electricity usage associated with the increased use of the pavilion and the MUGA floodlights, coupled with the consistently higher cost of electricity we have experienced since 2022.

Overall, this year’s non-capital expenditure was just over half of the total unrestricted income received, giving a very welcome positive net cash flow as we continue to build our reserves in order to facilitate the future replacement of the MUGA surface.

Section F Other optional information

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees


Signature(s)
Full name(s)
Position (eg Secretary, Chair,
etc)
Date

Anne Luttman-Johnson
Caroline Morton

Treasurer
Secretary

17/04/2025

17/04/2025

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Charity Name No (if any)
Cassington Sports and Social Club 1182076
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/04/2023 31/03/2024
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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Annual MUGA Pass 300 - - 300 275
Pavilion Hire 2,721 - - 2,721 2,708
Field Hire 1,450 - - 1,450 890
MUGA Hire 2,588 - - 2,588 1,428
Donations 150 1,693 - 1,843 155
Gift Aid - - - - 26
Bike Night Small Donations 1,946 - - 1,946 2,471
Bike Night Fundraising 1,567 - - 1,567 2,471
Burns Night Fundraising - 1,479 - 1,479 -
Other Fundraising Events 158 1,577 - 1,735 760
Blenheim Bursary Grant - - - - -
COVID-19 Support Grants - - - - -
Sub total (Gross income for
AR) [ 10,880 ] 4,749 - 15,629 11,184
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 10,880 4,749 - 15,629 11,184
A3 Payments
Insurance 762 - - 762 708
Electricity 2,757 - - 2,757 2,641
Water - - - - 208
Licences - - - - -
JustGiving Fees 30 - - 30 -
Cleaning 1,197 - - 1,197 326
Consumables/Sundries 95 - - 95 179
Small Tools/Equipment - - - - 202
Pavilion Maintenance 517 - - 517 45
Field Maintenance 232 - - 232 134
MUGA Maintenance - - - - 61
Machine/Equipment Maintenance - - - - 51
Sub total [ 5,591 ] - - 5,591 4,554
A4 Asset and investment
purchases, (see table)
John Deere X748 ride on mower 7,800 - - 7,800 -
Stihl FS94 petrol brushcutter 400 - - 400 -
- - - - -
- - - - -
- - - - -
Sub total [ 8,200 ] - - 8,200 -
Total payments 13,791 - - 13,791 4,554
Net of receipts/(payments) - 2,911 4,749 - 1,838 6,630
A5 Transfers between funds - - - - -
A6 Cash funds last year end 39,736 - - 39,736 35,577
Cash funds this year end 36,825 4,749 - 41,574 42,207
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CCXX R1 accounts (SS)

17/04/2025

1

Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
John Deere X748 ride on mower (2023/24)
14x GoPak folding tables with two trolleys
(2019/20)
Freestanding steel goals 24x8ft 11 a-side
(2020/21)
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Bank Account
Freestanding steel goals 16x7ft 9 a-side
(2020/21)
Stihl FS94 petrol brushcutter (2023/24)
Signature
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
36,825
4,749
-
-
-
-
36,825
4,749
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Unrestricted
7,800
Unrestricted
1,924
Unrestricted
1,482
Unrestricted
1,012
Unrestricted
400
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Anne Luttman-Johnson
Caroline Morton		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
17/04/2025
17/04/2025

CCXX R2 accounts (SS)

17/04/2025

2