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2023-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year 01 04 2022 To 31 03 2023

From

To

Section A Reference and administration details

Charity name Cassington Sports and Social Club

Other names charity is known by Registered charity number (if any) 1182076 Charity's principal address 42 Eynsham Road Cassington Witney, Oxfordshire Postcode OX29 4DH

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
1 Mandy Constance Chair
2 Kathryn Humphris
3 Anne Luttman-Johnson Secretary
4 Susanna Lewis
5 Graham Mills
6 Caroline Morton Treasurer
7 Bridget Sherlock
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information) advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution adopted 10[th] February 2019 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Trustees are appointed or re-appointed for a term of three years by a Trustee selection methods resolution passed at a properly convened meeting of the charity trustees. (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The charity trustees will make available to each new charity trustee a copy of the current version of the constitution and a copy of the latest Trustees’ annual report and statement of accounts.

Decisions taken by the trustees may be decided at a meeting of the charity trustees or by written resolution agreed and signed by the charity trustees.

The trustees oversee the day to day provision and maintenance of the village facilities at the Elms Road playing fields in Cassington for recreation or other leisure time activities in relation to the charity’s objectives, through a committee of volunteers (which include the trustees). The trustees seek the views of the residents of Cassington, the Parish Council and other village groups and interested parties when considering improvements to the facilities in order to ensure the facilities continue to service the needs of all users and improve local social welfare.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To provide or assist in the provision of facilities for recreation or other leisure time occupation of individuals in Oxfordshire who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving their conditions of life.

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The facilities situated at the Elms Road playing fields in Cassington comprise of a large public access open grass playing field with both football and cricket pitches, a free to use green gym, an enclosed Multi Use Games Area (MUGA), a pavilion for community and sporting use, a car park and two areas of open access playground equipment, one for younger children and one for older children.

In discussing and making decisions with regards to providing and maintaining the recreational facilities the trustees keep in mind the Charity Commission’s guidance on public benefit.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

These facilities provide an important outside space for any resident of Cassington and the wider community to access and use for recreation whether as an individual, a family, a group of friends or an organised sports team. The playing field is accessible and is open to the public; users benefit from the freedom to use the field for recreational activities such as walking, running, outdoor exercise, playing games, flying kites, having picnics, and children learning to ride bikes and roller skate. These activities provide the opportunity to benefit people’s physical and mental health and their social wellbeing. The green gym equipment and the playground equipment are also open to the public. Users benefit from the physical exercise gained whilst using the equipment and the social benefit in meeting other users which helps to build a sense of community and support connections within the village.

This is the only dedicated outdoor recreational space in Cassington and it is important to ensure its availability for current, and future, users.

The sports pitches on the field, the MUGA and pavilion are available for hire and are used by sporting and social groups as a place to participate in activities such as football, cricket, hockey, tennis and exercise classes. The pavilion is also available to be used for birthday parties, family celebrations and to host community and social events. The proceeds from the hiring out of these facilities form one part of the income received. The other part comes from organising and running community social events. These fundraising events aim to be inclusive and bring people together from all parts of our community, encouraging social connections which can go on to provide practical or emotional support for those that may not otherwise have had the opportunity to make those connections, which is in the interest of the social welfare of our village, and wider, community.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

The trustees wish to thank the committee and everyone who volunteers their time and effort in supporting the work of the charity to provide and maintain the recreational facilities in Cassington, particularly to those who donate their time to mow the grass on the playing fields so that the field can be used by all.

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Section D Achievements and performance

Summary of the main At the end of last year, the Charity was hopeful that we and our local achievements of the charity community could continue to move beyond the constraints that the Covid- during the year 19 pandemic has brought us over the past two years. We continued to ensure the provision and maintenance of the recreational facilities in Cassington to support our objectives by keeping the playing fields open for public use by the local and wider community; however, there remained much hesitancy and general wariness of social gatherings indoors, so it has been a much more subdued year for Cassington Sports and Social Club in terms of community social events and fundraising efforts than we would have liked. Despite the continuing difficulties the facilities have been kept in good order and the playing field, tennis courts, green gym and playground equipment have been well used for outdoor recreation and exercise; therefore these facilities continue to provide the opportunity to benefit people’s physical and mental health, their social wellbeing, and to improving conditions of life. It was a successful year for organised outdoor sport, with both the cricket team and football team able to complete a full season each on the playing field and for local youth teams to use the MUGA during the winter months for training under the floodlights. In the summer, the MUGA was again available for the local and wider community to come together to play tennis. The pavilion also benefited from a full year of weekly use by the Slimming World group. During the pandemic all of our social community and fundraising events were put on hold so it was important to bring the community together and use the facilities in the interest of social welfare and re-establish community connections. Over the Queen’s Platinum Jubilee weekend in June the Charity, with support from the Parish Council, organised and hosted a family party and an afternoon cream tea, with themed games, dance competition, make a crown competition, welly wanging, and a tug of war finale. This was a lovely opportunity for families and neighbours to come together in a relaxed and welcoming way to celebrate the Jubilee. The major highlight of the year was the return of the annual Cassington Bike Night on the last Monday of June, having not taken place for the past two years due to the pandemic. This event is our biggest fundraising opportunity, bringing together many of our village organisations who all work incredibly hard to make it a successful and safe event for all who attend. The playing field is pivotal in providing most of the parking for the thousands of motorbike riders who meet in Cassington, with volunteer marshals and bucket shakers ensuring the smooth running of the event and raising funds through donations. In addition, we provided a helmet store at the pavilion and sold refreshments outside. Our weekly meat draw at the village pub was not re-started after the pandemic as it was felt that there has been a change in the way people are socialising and the number of people at the pub on a weekly basis has not yet returned to pre-pandemic levels. We were able however to have our final fundraising event at the pub for Fireworks Night by providing food at this community social event, which was very well attended and enjoyed by all who came.

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Section E Financial review

Brief statement of the

charity’s policy on reserves

The bank balance as at the year end was £39,735.91. The MUGA surface will need replacing in 2031 and the gang mower in the summer of 2023 so funds are being held to contribute towards these future large expenditures (target figures: £31,120 for MUGA, £5,600 for gang mower). Funds are also being held to cover 6 months of running costs in the event of a loss of income and to meet any unforeseen expenditure that may occur.

Details of any funds materially in deficit

Not applicable

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The income received this year was double the income received in the previous year mainly due to the post Covid-19 return of Cassington Bike Night and the new weekly Slimming World pavilion booking. This total income is back to a level on a parr with the past 10-year average, excluding the two Covid-19 years.

Our expenditure on providing and maintaining the recreational facilities at Elms Road playing fields supports our objectives as the playing fields, green gym, and playground equipment remain open for public use by the local and wider community in the interest of social welfare.

This year’s total expenditure was in line with our expected running costs, although there has been a significant increase in the price of electricity due to the higher daily standing charge and unit price caused by instability in the energy market after the invasion of Ukraine in February 2022. Our electricity cost has doubled from the previous year due to this price increase, coupled with the increase in pavilion usage and MUGA floodlight usage.

Overall, this year’s expenditure was just over half of the total income received, giving a very welcome positive net cash flow after the negative net cash flow that was sustained in the previous year.

Section F Other optional information

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees


Signature(s)
Full name(s)
Position (eg Secretary, Chair,
etc)
Date

Anne Luttman-Johnson
Caroline Morton

Secretary
Treasurer

25/02/2025

25/02/2025

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Charity Name No (if any)
Cassington Sports and Social Club 1182076
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/04/2022 31/03/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Annual MUGA Pass 275 - - 275 25
Pavilion Hire 2,708 - - 2,708 884
Field Hire 890 - - 890 805
MUGA Hire 1,428 - - 1,428 603
Donations 155 - - 155 25
Gift Aid 26 - - 26 -
Meat Draw - - - - -
Bike Night Small Donations 1,160 - - 1,160 -
Bike Night Fundraising 1,311 - - 1,311 -
Other Fundraising Events 760 - - 760 347
Blenheim Bursary Grant - - - - 1,500
COVID-19 Support Grants - - - - -
Sub total (Gross income for
AR) [ 8,713 ] - - 8,713 4,189
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 8,713 - - 8,713 4,189
A3 Payments
Insurance 708 - - 708 1,417
Electricity 2,641 - - 2,641 1,122
Water 208 - - 208 509
Licences - - - - -
Cleaning 326 - - 326 135
Consumables/Sundries 179 - - 179 -
Small Tools/Equipment 202 - - 202 -
Pavilion Maintenance 45 - - 45 -
Field Maintenance 134 - - 134 51
MUGA Maintenance 61 - - 61 -
Machine/Equipment Maintenance 51 - - 51 -
Sub total [ 4,554 ] - - 4,554 3,234
A4 Asset and investment
purchases, (see table)
Community defibrillator - - - - 1,549
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ - ] - - - 1,549
Total payments 4,554 - - 4,554 4,783
Net of receipts/(payments) 4,159 - - 4,159 - 594
A5 Transfers between funds - - - - -
A6 Cash funds last year end 35,577 - - 35,577 36,171
Cash funds this year end 39,736 - - 39,736 35,577
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CCXX R1 accounts (SS)

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1

Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Gang Mower (2015/16)
14x GoPak folding tables with two trolleys
(2019/20)
Freestanding steel goals 24x8ft 11 a-side
(2020/21)
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Bank Account
Freestanding steel goals 16x7ft 9 a-side
(2020/21)
Signature
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
39,736
-
-
-
-
-
39,736
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Unrestricted
5,600
Unrestricted
1,924
Unrestricted
1,482
Unrestricted
1,012
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Caroline Morton
Anne Luttman-Johnson		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
25/02/2025
25/02/2025

CCXX R2 accounts (SS)

25/02/2025

2