2021-03-31-accounts

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Trustees' Annual Report for the period
Period start date Period end date
Day Month Year Day Month Year
From 01 04 2020 To 31 03 2021
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Section A Reference and administration details

Charity name Cassington Sports and Social Club

Other names charity is known by Registered charity number (if any) 1182076 Charity's principal address 42 Eynsham Road

Cassington Witney, Oxfordshire Postcode OX29 4DH

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
1 Mandy Constance Chair
2 Kathryn Humphris
3 Anne Luttman-Johnson Secretary
4 Susanna Lewis
5 Graham Mills
6 Caroline Morton Treasurer
7 Bridget Sherlock
8
9
10
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)

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Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution adopted 10 [th] February 2019
Type of governing document
(eg. trust deed, constitution)
Charitable Incorporated Organisation
How the charity is constituted
(eg. trust, association, company)
Trustees are appointed or re-appointed for a term of three years by a
Trustee selection methods
resolution passed at a properly convened meeting of the charity trustees.
(eg. appointed by, elected by)
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Additional governance issues (Optional information)

Youmay chooseto include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees; the charity’s organisational structure and any wider network with which the charity works; relationship with any related parties; trustees’ consideration of major risks and the system and procedures to manage them.

The charity trustees will make available to each new charity trustee a copy of the current version of the constitution and a copy of the latest Trustees’ annual report and statement of accounts. Decisions taken by the trustees may be decided at a meeting of the charity trustees or by written resolution agreed and signed by the charity trustees. The trustees oversee the day to day provision and maintenance of the village facilities at the Elms Road playing fields in Cassington for recreation or other leisure time activities in relation to the charity’s objectives, through a committee of volunteers (which include the trustees). The trustees seek the views of the residents of Cassington, the Parish Council and other village groups and interested parties when considering improvements to the facilities in order to ensure the facilities continue to service the needs of all users and improve local social welfare. All trustees give their time voluntarily and receive no remuneration or other benefits.

Section C Objectives and activities

To provide or assist in the provision of facilities for recreation or other leisure time occupation of individuals in Oxfordshire who have need of Summary of the objects of the such facilities by reason of their youth, age, infirmity or disability, financial charity set out in its hardship or social and economic circumstances or for the public at large governing document in the interests of social welfare and with the object of improving their conditions of life.

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The facilities situated at the Elms Road playing fields in Cassington comprise of a large public access open grass playing field with both football and cricket pitches, a free to use green gym, an enclosed Multi Use Games Area (MUGA), a pavilion for community and sporting use, a car park and two areas of open access playground equipment, one for younger children and one for older children.

In discussing and making decisions with regards to providing and maintaining the recreational facilities the trustees keep in mind the Charity Commission’s guidance on public benefit.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

These facilities provide an important outside space for any resident of Cassington and the wider community to access and use for recreation whether as an individual, a family, a group of friends or an organised sports team. The playing field is accessible and is open to the public; users benefit from the freedom to use the field for recreational activities such as walking, running, outdoor exercise, playing games, flying kites, having picnics, and children learning to ride bikes and roller skate. These activities provide the opportunity to benefit people’s physical and mental health and their social wellbeing. The green gym equipment and the playground equipment are also open to the public. Users benefit from the physical exercise gained whilst using the equipment and the social benefit in meeting other users which helps to build a sense of community and support connections within the village.

This is the only dedicated outdoor recreational space in Cassington and it is important to ensure its availability for current, and future, users.

The field, MUGA and pavilion are available for hire and are used by sporting and social groups as a place to participate in activities such as football, cricket, hockey, tennis and exercise classes. The pavilion is also available to be used for birthday parties, family celebrations and to host community and social events. The proceeds from the hiring out of these facilities form one part of the income received. The other part comes from organising and running community social events. These fundraising events aim to be inclusive and bring people together from all parts of our community, encouraging social connections which can go on to provide practical or emotional support for those that may not otherwise have had the opportunity to make those connections, which is in the interest of the social welfare of our village, and wider, community.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

The trustees wish to thank the committee and everyone who volunteers their time and effort in supporting the work of the charity to provide and maintain the recreational facilities in Cassington, particularly to those who donate their time to mow the grass on the playing fields so that the field can be used by all.

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

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Section D Achievements and performance

Summary of the main 2020/21 was an extremely difficult and worrying year for everyone as a achievements of the charity result of the Coronavirus pandemic. However, despite all of the during the year difficulties the facilities were kept in good order and available for use by the local and wider community whenever Government regulations permitted, to variable degrees, throughout the year. At the start of the Charity’s year the countrywide lockdown restricted social contact and the participation in and use of sporting facilities, which resulted in the formal closure of the MUGA, the pavilion, the green gym and playground equipment. People were however encouraged to take daily non-social outdoor exercise and the playing fields were key in being able to provide this facility to Cassington residents. This open access to a place for safe recreation was so important as a way to improve conditions of life while living under severe restrictions and re-affirmed the continuing need to provide and maintain this village facility for current, and future, users. As the year progressed and regulations with regard to participation in sport were relaxed in stages, the MUGA was reopened for individual households to play tennis and then organised sport was able to partially resume with the cricket and football teams playing some matches over the summer period. Two sets of freestanding steel football goals were purchased, one for senior players and one smaller set for younger community users which are easier to manoeuvre and have been invaluable, along with the green gym equipment, in providing an opportunity for exercise, recreation and much needed social contact when regulations permitted. The ban on social mixing and the need to maintain social distancing between individuals and households meant that all of our social community and fundraising events were put on hold and the pavilion remained closed to social use, therefore we received no income from these activities. Our biggest fundraising opportunity, the annual Cassington Bike Night, was cancelled and we had to sadly discontinue the weekly pub meat draw. We are looking ahead to the coming year and are hopeful that the constraints that the pandemic have brought will ease so that we can once again bring the community together and use these facilities in the interest of social welfare and community connection within the prevailing guidelines with regards to social distancing, hopefully starting with a community sports/activity day on the field in the summer months.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The bank balance as at the year end was £36,170.77. The MUGA surface will need replacing in 2031 and potentially the gang mower in 2023 so funds are being held to contribute towards these future large expenditures. Funds are also being held to cover 6 months of running costs in the event of a loss of income and to meet any unforeseen expenditure that may occur.

Details of any funds materially in deficit

Not applicable

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

In pre-Covid years, our two main sources of funds would be the income received from hiring the sporting facilities out to different groups and from the organising and hosting of fundraising and social events during the year. The fundraising events that the charity would normally organise and/or contribute to the organisation of, and participate in the running of, would encompass bringing the community of Cassington together for social and metal health wellbeing, would be actively open to the public and encourage people to get together as members of our wider community. Unfortunately, these activities were either completely or partially curtailed for much of the year due to Government regulations, resulting in almost an 80% reduction in normal income over the year. The Charity applied for and received two Covid support grants amid the uncertainty during the lockdown periods which ensured the provision and maintenance of the recreational facilities in order to support our objectives by keeping the playing fields open for public use by the local and wider community despite this very difficult year.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s)
Full name(s)
Position (eg Secretary, Chair,
etc)
Date
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Section E Financial review rl•l 8tstsm•nt ol th• charity's policy on r•wv The bank ba1￿ce 85 8t the year end w4s £36,170.77. The MUGA surface wll need ￿￿delfig In 2031 and potentially the gang mower in 2023 $0 furds arfj bewg held to eontntrtjte t¢Jwafds the8e ftrture large exterKlrtures. FuThJs are also ￿Ing held to cover 6 month8 of running costs in the evert of a loss of income and to m•ot any unfor88eén axpendrture Ihat may occur. D•t•ll• ol •ny lund• m•t•rf•lty In d•ficlt FUrtI￿r Ilnanclal rnvlw d•l•ll• IOpdon•l Infonn•ll¢)n You may choo•• to incJud• •ddrtion81 informal￿n. wlw• rglev8nl about. thé ¢harty'• iourc88 of fund8 (incluth" any fundr4i8iryl, h¢)w expnditurn h88 support•d the key objeclr4•8 of tho thanty., investment policy and obiective8 indudiry any othical inv••lmeni po￿"GY •doO•d In we¢ovhJ years, our Iwo main 8ourc•8 of lund8 would b8 the ineome receNed fri)m hinng the Sporting larylrti88 out lo dfft•rent groups and from lxganisino arKI hosting ol lundraising and s￿1•1 events during the year Tho luthlr818ing èvents that thg thanty woltkl nomially organis• and1￿ contribute lo tho organisat￿n of. and partlCJP8te in the running of. would er<￿7p•￿ ￿n91n9 the communrty of C888ington tog8thgr lor 01 arKI m•1 P•rth wellbeing, would ￿ actively opèn to the public and en¢fwfy pwpkn to gol together as memters ol our W￿er communrty Unfortun•tely. these actwrties were erthef ¢omplelely or rtially tsjrtai￿d for much of tha year due to Gov•mmenl r•gulalions, re8ulhng in 8lmost an ￿ reductlon in nonnal incorne ovor the ygaT. Th Charity applth for and rec•ived Covhl support gfant8 amKt th• uncertainty during the Ic¢kdown ￿n0d1 which ￿9￿red the proviwon and maintenanc• ot tho r￿allOnal lacil.rt￿s in ordw lo support our obJectiveB ty kwyThJ ￿aYIng fi6ld8 open for pU￿1C by local and wRYef eommunty desprte this very drfficutt year. Section F Other optional information Section G Declaration Th• tru•tw• Il•cl•r• th•1 th•y h•v• •ppnw•d th• ly￿￿". vvport abov•. 8lgn•d on b•h•M of th• charlty'# tru•t••# Slgnaturn(• Full nm•lsl P￿ItIon l•g S•¢Y•tary. C￿+r, , AKhJ£ LLrfif114A Dt• TAR Marc 2012

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Charity Name No (if any)
Cassington Sports and Social Club 1182076
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/04/2020 31/03/2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Annual MUGA Pass 360 - - 360 260
Pavilion Hire 55 - - 55 807
Field Hire 600 - - 600 1,360
MUGA Hire 484 - - 484 1,347
Donations 80 - - 80 200
Gift Aid 270 - - 270 -
Meat Draw - - - - 574
Bike Night - - - - 2,183
Net Proceeds from Fundraising Events - - - - 875
COVID-19 Support Grants 19,431 - - 19,431 -
Sub total (Gross income for
AR) [ 21,280 ] - - 21,280 7,606
A2 Asset and investment sales,
(see table).
- - - - -
- - - - 50
Sub total - - - - 50
Total receipts 21,280 - - 21,280 7,656
A3 Payments
Insurance 1,417 - - 1,417 1,773
Electricity 351 - - 351 1,572
Water 92 - - 92 229
Licences - - - - 20
Cleaning - - - - 263
Consumables/Sundries - - - - 209
Small Tools/Equipment - - - - 240
Pavilion Maintenance - - - - -
Field Maintenance 155 - - 155 102
MUGA Maintenance 110 - - 110 40
Machine/Equipment Maintenance 40 - - 40 55
Sub total [ 2,164 ] - - 2,164 4,503
A4 Asset and investment
purchases, (see table)
Heavy duty single boot scraper 261 - - 261 -
Freestanding steel 24x8ft 11 a-side -
football goals 1,482 - - 1,482
Freestanding steel 16x7ft 9 a-side football -
goals 1,012 - - 1,012
- - - - 8,321
- - - - 1,924
Sub total [ 2,755 ] - - 2,755 10,245
Total payments 4,919 - - 4,919 14,748
Net of receipts/(payments) 16,361 - - 16,361 - 7,092
A5 Transfers between funds - - - - -
A6 Cash funds last year end 19,810 - - 19,810 26,902
Cash funds this year end 36,171 - - 36,171 19,810
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CCXX R1 accounts (SS)

31/01/2022

1

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period	the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Bank Account	Unrestricted funds to nearest £ 36,171 - - 36,171 OK Unrestricted funds to nearest £ - - - - - Fund to which asset belongs	Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - - - Cost (optional)	Endowment funds to nearest £ - - -
				-
				OK
				Endowment funds to nearest £ - - - - - Current value (optional)
			- - - - -	- - - - -
	Details Gang Mower (2015/16) 14x GoPak folding tables with two trolleys (2019/20) Freestanding steel goals 24x8ft 11 a-side (2020/21) Freestanding steel goals 16x7ft 9 a-side (2020/21) Signature Details	Fund to which asset belongs Cost (optional) Unrestricted 5,600 Unrestricted 1,924 Unrestricted 1,482 Unrestricted 1,012 - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name		Current value (optional) 1,400 - - - - - - - - When due (optional) Date of approval

CCXX R2 accounts (SS)

31/01/2022

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ection B Statement of assets and liabilities at the end of the period Oelail u￿￿trICt•d fund Endowm?nt lund to n••r••i É nd• 1 C•h furHI• J8,17t rot•1 c•sh fund 36,171 Unr••triet•d fund• R••trlthd endowm•nt lund• DetlFs l Oth•r mon•t•ry M••t• Details Fund Ctsn•nt v•lu• Inv••thi•nt ••••t• Fund Io whlth C¥rr•nt v•1 A•••ts r•taln•d lor th• Irlty'• own u•• Co¢ lorthm 1.924 1,412 Details Fundlo Amoum .l•bllltl d ty ono or tnJs*w on l ol lh• Vus1••6 Dale of al zz XX R2 accounts Issi